Attachment 1-RFQ-Air Quality and Fungus Sampling-36C24824Q0632-Final.pdf

36C24824Q0632

Table of Contents

SECTION B – ATTACHMENT 1 REQUEST FOR QUOTE (RFQ)

B.1 CONTRACT ADMINISTRATION DATA

B.2 SCOPE OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.3 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.4 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEC 2023) (DEVIATION) (JAN 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 WAGE DETERMINATION

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

SECTION B – ATTACHMENT 1 REQUEST FOR QUOTE (RFA)

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C248 Elder Vazquez

Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

VA Caribbean HCS (Admin Bldg)

#10 Calle Casia Suite #4M440

San Juan PR 00921-3201

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[X] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [x] Upon Completion of the services requested.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 SCOPE OF WORK

VA Caribbean Health Care Systems

IN-DEPTH INDOOR AIR QUALITY AND FUNGUS SAMPLING AT ADMIN BUILDING,

5TH FLOOR.

1. INTRODUCTION:

The United States Department of Veterans Health Administration (VHA) requires services to provide all labor, materials, equipment, sampling (as required), and supervision in the performance of an in-depth indoor air quality (IAQ), dampness and mold assessment in the Administration Building, 5th Floor located at the VA Caribbean Healthcare System (VACHS), One Veterans Plaza, 10 Casia St. San Juan, Puerto Rico.

1.1 Objective:

This SOW establishes a baseline for the services to be rendered and details the task requirements, milestones, deliverables, intent, skill requirements, and performance measures. Fungal growth activity was identified behind an isolated wall that was removed in one of the lounges of the 5th floor of the Administrative Building. The affected wall was replaced, and mold remediation was conducted encompassing the application of fungicide using a fogger by a third party certified EHS company. In addition, the HVAC ducts and the carpets of the complete 5th floor were cleaned and sanitized by a certified EHS company. After all these remedial actions, alleged employees of the floorplan continued reporting respiratory symptoms suspected to be linked to the work area. Since another area with presumptive fungal growth activity was identified, an indoor air quality, dampness, and mold assessment on the 5th floor of the Administrative Building.

1.2 Scope of Work:

a. The Contractor shall provide all labor, materials, equipment, sampling (as required), and supervision in the performance of an in-depth indoor air quality (IAQ), dampness and mold assessment in the Administration Building, 5th Floor to fact find suspected mold issues present in the spaces. The assessment is to be completed by a qualified and licensed Industrial Hygienist/licensed mold inspector under the purview of a Certified Industrial Hygienist (CIH) using the NIOSH Dampness and Mold Assessment Tool for General Buildings and air/surface sampling as required to provide a full assessment of the building 5th floor of approximate square footage of 21,313. This assessment shall include a detailed report by room/area, findings, determination of the extent of the mold contamination, detailed plan for the removal and disposal of any mold/mold contaminated surfaces determined, potential sources, and recommendations for controlling the problem.

2. GENERAL REQUIREMENTS:

2.1 Period of Performance.

Performance period to complete services is 60 days after contract award.

2.2 Non-Personal Services

• The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks.

• The Government will not assign tasks to, or prepare work schedules for, individual contractor employees. The Contractor shall be responsible for managing its employees and guarding against any actions that are of the nature of personal services or give the perception of personal services as defined in FAR-Part 37, Service Contracting, dated 31 May 2011.

• The Contractor shall notify the Contracting Officer (CO) if any Government requested actions constitute or are perceived to constitute personal services.

2.3 Location and Hours of Work

2.3.1. The work to be performed under this contract will be performed at the VA Caribbean Healthcare System (VACHS), One Veterans Plaza, San Juan, and Puerto Rico.

2.3.2 Normal hours of operation:

• The facilities will typically be in operation 24/7. The contractor shall perform work during normal hours as approved by the CO.

• The contractor will generally perform job functions, during normal duty hours between 8:00 a.m. and 4:30 p.m.

• The contractor may work, with prior approval of the CO or GPOC at no additional cost to the government, during the hours outside normal duty hours.

2.3.3 After hours:

After hours shall be designated as the hours between 4:30 p.m. and 8:00 a.m. Monday through Friday.

2.3.4 Emergency hours:

Emergency hours shall be designated as the hours between 4:30 p.m. Friday evening and 8:00 a.m. Monday morning. Emergency hours shall also include the holidays as noted below in paragraph 2.3.5

2.3.5 Recognized holidays:

Recognized holidays include New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday. Service is not required on these days unless programmed inspection, testing, maintenance, repairs, shutdowns, or any relevant activity involving fire alarm devices are coordinated.

3. SPECIFIC REQUIREMENTS:

3.1. SPECIFIC TASKS:

1. The Government is interested in getting the most qualified company to perform the services requested in this PWS. The intent of services is for the Licensed Environment Health and Safety Company IH / Mold inspector to complete all specified tasks in all occupiable spaces under the purview, methodology, data interpretation, review, and approval of a CIH. OCCUPIABLE SPACE is defined as any enclosed space inside the 5th floor boundary intended for human activities, including, but not limited to, all habitable spaces, offices, toilets, closets, lounges, conference rooms, halls, storage rooms, and utility areas, as well as spaces above the ceiling, HVAC supply/return ductwork, and underneath the flooring/flooring carpet.

The 5th floor of the Administration Building is approximately 21,313 SF. Specific tasks applies to the minimum 85 areas illustrated below:

Qualifications are to be met as established in section 1.2 and 3.2.

Contractor shall contact the appropriate VA Safety Office at least seven (7) calendar days in advance of performing IAQ and testing procedures.

As a minimum, the Contractor shall perform the following tasks:

a. Assessment: The Contractor shall perform an in-depth indoor air quality, dampness, and mold assessment to a minimum of 85 areas illustrated using as a baseline the OSHA Technical Manual (OTM) - Section III: Chapter 2 | Occupational Safety and Health Administration; the NIOSH Dampness and Mold Assessment Tool for General Buildings 2019-115.pdf (cdc.gov); and indoor HVAC Design Condition Assessment IAW VA CFM HVAC Design Manual. Assessment shall include all components of each area to identify potential water intrusion points, humidity, leaks, mold growth, included but not limited to:

i. Visual Assessment of:

1. Ceiling / ceiling tiles

2. Wall Surfaces

3. Between wall cavities

4. Flooring

5. Windows

6. Furnishing

7. Above Ceiling Plenum

a. HVAC Systems (Insulation and ductwork)

b. Pipes

8. HVAC supply/return grilles

9. Supplies and Materials

10. Any other areas prone to wetness and high humidity

ii. Testing and compliance parameters of:

1. CO2

2. Temperature

3. Relative Humidity

4. Moisture Content in Walls

5. Moisture detection

b. Sampling: The Contractor shall perform testing samples to a minimum of 85 areas illustrated for potential sources of mold spores and to determine how severe a mold infestation is, based on NIOSH Dampness and Mold Assessment Tool, Sampling and Characterization of Bioaerosols, NIOSH Manual of Analytical Methods, Industrial Hygiene Preventive Medicine Mold Assessment Guide, the EPA Indoor Air Quality Checklists, and guidance from AIHA. NIOSH approved air samples, surface swabs, and/or material collections, such as drywall or insulation shall be conducted as deemed necessary by the certified contractor to evaluate each occupiable area to complete the assessment to identify potential sources of mold. Repairs associated with pinholes or protuberance needed to take samples in walls, https://www.osha.gov/otm/section-3-health-hazards/chapter-2#invgui https://www.osha.gov/otm/section-3-health-hazards/chapter-2#invgui https://www.cdc.gov/niosh/docs/2019-115/pdfs/2019-115.pdf ductwork, and any other material collection shall be included with the sampling. As a minimum, sampling shall include:

i. 85 Air viable mold samples in areas illustrated.

ii. 22 Air viable mold samples above the ceiling plenum as determined by the CIH.

iii. 2 Air viable mold samples inside Air Handling Unit.

iv. 2 Air viable mold samples outside in the natural environment to establish an Environmental Relative Moldiness Index when conducting air viable samples inside the building.

v. 15 Air viable mold samples as determined by the CIH.

vi. 85 Surface Swabs / Material Collection in areas illustrated.

vii. 15 Surface Swabs / Material Collection as determined by the

CIH.

c. Assessment and Sampling Report: The Contractor shall provide a detailed report for the assessment and sampling conducted in all occupiable spaces of the 5th floor using the NIOSH Dampness and Mold Assessment Tool for General Buildings form, sampling collection, data interpretation, and include compliance with HVAC Design Manual. Assessment and sampling report shall be validated and endorsed by the CIH of record. The offeror shall provide the final written report within ten (10) calendar days of the receipt of the analytical report from the lab. As a minimum, the report shall contain the following information:

i. CIH assessment plan.

ii. Methodology employed.

iii. IAQ & Sampling Floorplan breakdown.

iv. Report and report analysis.

1. Description of the area assessed including size (footprint), ventilation, and occupancy.

2. Name and qualifications of the individual completing the assessment.

3. Any sample results taken, including location of the sample result, date and time of the sample, temperature and humidity at the time of the sample; and laboratory procedure used to analyze the sample.

4. Drawing of the area showing location of samples, location of visible mold or mildew and the type of substrate it is growing on, ventilation sources in the room, and other information thought to be important.

5. A completed NIOSH Dampness and Mold Assessment Form with photographs.

6. Potential sources which have caused or could cause the mold growth.

7. Moisture content of any identifiable or possible source that has caused or could cause the mold growth.

8. Recommendations for controlling mold and fungus growth.

9. Recommendations for remediating mold and fungus found.

10. Causes of mold (i.e., water leakages, seepages, drainage, HVAC/ insulation repaired, etc.).

11. Ventilation survey results to include indoor temperature, relative humidity, minimum ACH for compliance, ACH in room, room air, noise level, and room air balance, and Carbon Dioxide.

12. IAQ laboratory sampling data credentials, raw results, and data interpretation.

v. Executive summary, outcome, and recommendations from CIH.

d. Assessment and Sampling Report Outcome Meeting: The contractor shall allocate 2-hours to perform a virtual meeting with Senior Leadership to discuss the assessment and sampling report. Meeting will be schedule within 2-weeks of receiving final report.

e. Remedial work: The contractor shall provide a detailed scope of work and estimate to perform remedial work for the findings encountered. The intent is to provide the facility market research estimates, and a timetable deliverable to mitigate findings.

3.2 QUALIFICATIONS:

Contractor shall furnish all information about qualifications, ability to perform the work, and references regarding related experience performing indoor air quality assessments, indoor air quality air/bulk/surface samplings, and laboratory results interpretations and recommendations.

The offeror is required to submit sufficient evidence of adequate equipment, facilities, personnel, and necessary experience to establish responsibility and integrity to meet the requirements of this contract. Any offeror, who does not have adequate experience, personnel and/or equipment, in the opinion of the Contracting Officer, will be rejected.

To assist in this determination, offeror is required to furnish all of the following information to be consider for this contract opportunity:

1. Individual, firm, company, partnership, or corporation shall be licensed Environment Health and Safety company with over 5 years of experience in performing and completing Indoor Air Quality assessments. Each respondent shall have an established business, with an office, and fully qualified staff.

2. IH / Mold Inspector. Field work shall be performed by qualified Industrial Hygienist(s) (IH) / licensed Mold Inspector(s) with a minimum of 5 years of experience in the environmental, health and safety field with the company related to IAQ and sampling and 5 years of experience overall.

3. CIH. This solicitation shall be delineated, purview, and endorsed by a qualified Certified Industrial Hygienist(s) (CIH) by the American Board of Industrial Hygienist with a minimum of 5 years of experience in the environmental, health and safety field with the company related to IAQ and sampling and 5 years of experience overall.

4. Past performance refences of three (3) general industry companies for whom similar services (in both size and scope) have been furnished in the last 5 years. References must include the point of contact name and email address, company name and physical addresses, telephone number, contract reference number, total contact/project value, performance period, summary of services provided.

5. The Contractor shall provide documentation of the certificates of training, licenses, experiences, and permits. The Contractor shall insure that all certificates of training, licenses, permits, and bonds are current and valid. All offers must include documentation and proof of the above certifications and qualifications for each CIH, IH / licensed Mold Inspector expected to perform the work at VACHS.

4. DELIVERABLES

Refer to Specific Requirements in Section 3 for detailed deliverable breakdown to fulfill contract requirements:

0001. 100% Completion SOW/PWS within 60 days of award.

0002. 100% occupiable IAQ Assessment per 3.1.1.a..i.

0003. 100% occupiable IAQ Assessment Testing per 3.1.1.a..ii.

0004. 100% occupiable IAQ Sampling per 3.1.1.b IAW NIOSH Sampling and Characterization of Bioaerosols. NIOSH Manual of Analytical Methods.

0005. 100% occupiable IAQ written reporting per 3.1.1.c.

0006. 100% IAQ Out brief per 3.1.1.d.

0007. 100% Remediation SOW, Market Research Estimate, and timetable deliverables per 3.1.1.e.

5. CONTRACT ADMINISTRATION AND MANAGEMENT

5.1 QUALITY CONTROL: Contractor shall develop and maintain a quality program to ensure work is performed as described in this performance work statement and in accordance with all local, state, and federal rules.

5.2 QUALITY ASSURANCE: The Government will maintain a Quality Assurance Program to ensure work is performed as described in this performance work statement and in accordance with all local, state, and federal rules. The Safety Office will manage the Government’s QA program. QA program will be measured in terms of deliverables and contract requirements established in this PWS.

5.3 TYPE OF CONTRACT: The government will award an itemized fixed-price service contract.

5.4 VACHS AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS: The

Contractor agrees to attend any VACHS award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Government Point of Contact (GPOC), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

5.5 GOVERNMENT POINT OF CONTACT: The (GPOC) will be identified by separate letter. The GPOC monitors all technical aspects of the contract and assists in contract administration. The is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the GPOC, a copy of which is sent to the Contractor, states the responsibilities and limitations of the GPOC, especially regarding changes in cost or price, estimates or changes in delivery dates. The GPOC is not authorized to change any of the terms and conditions of the resulting order.

5.6 KEY PERSONNEL: The follow personnel are considered key personnel by the government: Safety Engineer, Safety Manager, Industrial Hygienist, and Safety Specialist.

5.7 THE CONTRACTOR: The Contractor shall be licensed. Refer to Section 3.2 for additional information. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

5.8 TECHNICAL COMPETENCE AND ABILITY: Refer to Section 3.2. The Contractor shall provide proof of technical competence and experience in the area of expertise required by this performance work statement. The contractor shall be prepared to submit documents providing proof of successful competence such as training certificate or accreditations from recognized industry leaders. Contractors shall also be prepared to provide proof of successful PWS experience through references of former clients in equal or similar fields. The contractor shall accomplish the assigned work by employing and using qualified personnel with appropriate combinations of education, training, and experience.

5.9 CONTRACT MANAGEMENT

• The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement.

• The contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

5.10 CONTRACT ADMINISTRATION

• The contractor shall establish processes and assign appropriate resources to effectively administer the requirement.

• The contractor shall respond to Government requests for contractual actions in a timely fashion.

• The contractor shall have a single point of contact between the Government and contractor personnel assigned to support contracts and/or task orders.

• The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

• The contractor shall be responsible for fulfilling contract requirements established in this PWS.

5.11 PERSONNEL ADMINISTRATION

The contractor shall provide the following management and support as required:

• The contractor shall provide for employees during designated Government non-workdays or other periods where Government offices are closed due to weather or security conditions.

• The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the SOW requirements.

• The contractor shall make necessary travel arrangements for employees.

• The contractor shall provide administrative support to employees in a timely fashion (e.g., time keeping, leave processing, pay, emergency needs).

5.12 DIMENSIONS AND QUANTITY: All dimensions and quantities provided in the performance work statement are based on the most current building drawings provided by Facilities Management Service. They are provided as a courtesy for contractors to estimate the magnitude of work and materials necessary to complete contract requirements.

5.13 TEST EQUIPMENT: Prior to commencement of work on this contract, the contractor shall provide the VACHS with a copy of the current calibration certification of all test equipment which is to be used by the contractor on VACHS.

5.14 IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS: The Contractor and qualified employees shall always wear visible identification while on the premises of the VACHS. If available within premises, it is the responsibility of the contractor to park in the appropriate designated parking areas. Due to campus limitations, the VACHS will not pre-arrange a parking space for the contractor. The VACHS will not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking is prohibited inside the VACHS premises.

Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

6.0 GOVERNMENT BADGES:

a. Upon arrival at the VACHS, the Contractor shall report to Building 1 where their driver’s license will be exchanged for a VA-provided badge flash badge. At the end of each day, the VA badge will be collected from the Contractor, and the personal ID will be returned.

b. The GPOC or VA Medical Center representative will coordinate the issuance of required access badges to Contractor personnel. Contractor personnel shall wear laminated identification badges provided by the Government always when performing. Badges shall be worn on an outer garment, attached to the outer shirt or jacket pocket, or worn around the neck secured by an appropriate lanyard.

c. The Government-issued identification badge remains the property of the

Government and shall be returned to the issuing office upon transfer of employees from the contract.

6.1 CONDUCT OF PERSONNEL:

a. Contractor personnel shall present a professional appearance commensurate with standards delineated for Government civilian personnel acting in similar capacities. Contractor personnel shall conduct themselves in a professional manner. The CO may require the Contractor to remove from the job site any employee working under this contract for reasons suspected of misconduct, a suspected security breach, or suspected to be under the influence of alcohol, drugs, or any other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the CO that such action is necessary in the interests of the Government. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this SOW.

The Government shall not reimburse the Contractor for travel and other expenses associated with the removal of personnel. Contractor personnel are not authorized to carry or possess personal weapons to include, but not limited to, firearms and knives with a blade length more than three inches.

b. The Government reserves the right to review Contractor personnel qualifications.

Upon request, resumes shall be provided to the CO prior to clearance approval, for review and acceptance by the GPOC. The intent is verification and purpose and not for the Government to become the hiring authority.

6.2 SECURITY CONTROLS COMPLIANCE TESTING:

On a periodic basis, VA, including the Office of Inspector General, reserves the right to evaluate any or all of the security controls and privacy practices implemented by the contractor under the clauses contained within the contract. With 10 working-days’ notice, at the request of the government, the contractor must fully cooperate and assist in a government-sponsored security controls assessment at each location wherein VA information is processed or stored, or information systems are developed, operated, maintained, or used on behalf of VA, including those initiated by the Office of Inspector General. The government may conduct a security control assessment on shorter notice (to include unannounced assessments) as determined by VA in the event of a security incident or at any other time.

7. DEFINITIONS AND ACRONYMS:

7.1 DEFINITIONS

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER. A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

GOVERNMENT POINT OF CONTACT (GPOC). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, unless specified otherwise.

IAQ: Indoor Air Quality (Refer to Section 3 for additional information).

REPAIR SERVICE: Includes the priority maintenance (Routine) on a call basis for inoperable equipment consisting of initial diagnosis, testing and diagnostic, replacement of repair parts (as required), and necessary repairs of all malfunctions to ensure equipment is in an operational status. Refer to Section 3 for additional information.

EMERGENCY REPAIR SERVICE: Includes the immediate repair services on a call basis for inoperable equipment. Service includes all required repairs to bring the equipment to an operational status considering malfunction is causing immediate work stoppage to the service. Refer to Section 3 for additional information.

7.2. ACRONYMS:

AHU Air Handling Unit

CFR Code of Federal Regulations

GPOC Government Point of Contact

FAR Federal Acquisition Regulation

FACP Fire Alarm Control Panel

CO Contracting Officer

POC Point of Contact

SOW Scope of Work

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

VACHS VA Caribbean Health Care System

CLC Community Living Center

NFPA National Fire Protection Association

8. PERFORMANCE REQUIREMENTS SUMMARY:

Contractor performance will be evaluated based on the performance success or deficiencies; success or failure in meeting contract requirements; and the Contractor’s record of correcting deficiencies when noted. Refer to Section 3.

Performance Objective

Standard Performance Threshold

Method of Surveillance

The contractor shall provide services and reporting specified in Section 3.

Assessment process is 100% compliant and completed per NIOSH Assessment Tool, OSHA and EPA guidelines as well as local, state, and federal regulations.

Zero deviation from standard

GPOC

Observations, Documentation, Response Time, Knowledge Base validation, accountability

9. Attachment 2-Technical Exhibit #1 - Life Safety Code Breakdown - 5th Floor)

10. Attachment 3-Technical Exhibit #2 - Architectural Floorplan - 5th Floor

11. Attachment 4- Technical Exhibit #3 - Admin Building HVAC Plan - 5th Floor w HVAC Schedule

12. REFERENCES

APPLICABLE STANDARDS AND REGULATORY GUIDANCE.

The following standards will be utilized for performing work contained in this Statement of Work:

• https://www.cdc.gov/niosh/docs/2019-115/pdfs/2019-115.pdf

• OSHA Technical Manual (OTM) - Section III: Chapter 2 | Occupational Safety and

Health Administration https://www.cdc.gov/niosh/docs/2019-115/pdfs/2019-115.pdf

• NIOSH Sampling and Characterization of Bioaerosols.

• NIOSH Manual of Analytical Methods.

• Industrial Hygiene Preventive Medicine Mold Assessment Guide.

• EPA Indoor Air Quality Checklists.

• American Industrial Hygiene Association guidelines (AIHA)

• CFM VA HVAC Design Manual

• VHA Moisture and Mold Management Program (M3P)

• VA IL 10-2005-007 Control of moisture and mold in Veterans Health Administration

(VHA) Facilities

• Code of Federal Regulation (CFR) 1910

• Code of Federal Regulation (CFR) 1926

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

1.00 EA ________________

The Contractor shall perform an in-depth indoor air quality, dampness, and mold assessment to a minimum of 85 areas illustrated using as a baseline the OSHA Technical Manual (OTM) - Section III: Chapter 2 | Occupational Safety and Health Administration; the NIOSH Dampness and Mold Assessment Tool for General Buildings 2019-115.pdf (cdc.gov)Assessment - According to the PWS terms and conditions Period of Performance POP Begin: 04-01-2024 POP End: 06-01-2024 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services PRODUCT/SERVICE CODE: H942 - Other Quality Control, Testing, and Inspection - Fire Fighting, Rescue, and Safety Equipment; Environmental Protection Equipment and Materials

85.00 EA ________________

85 Air viable mold sampling - According to the PWS terms and conditions Period of Performance POP Begin: 04-01-2024 POP End: 06-01-2024 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services PRODUCT/SERVICE CODE: H942 - Other Quality Control, Testing, and Inspection - Fire Fighting, Rescue, and Safety

22.00 EA ________________

22 Air viable mold sampling (plenum) - According to the PWS terms and conditions Period of Performance POP Begin: 04-01-2024 POP End: 06-01-2024 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services PRODUCT/SERVICE CODE: H942 - Other Quality Control, Testing, and Inspection - Fire Fighting, Rescue, and Safety

2.00 EA ________________

2 Air viable mold sampling (AHU) - According to the PWS terms and conditions Period of Performance POP Begin: 04-01-2024 POP End: 06-01-2024 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services PRODUCT/SERVICE CODE: H942 - Other Quality Control, Testing, and Inspection - Fire Fighting, Rescue, and Safety

2.00 EA ________________

2 Air viable mold sampling (Control Outside) - According to the PWS terms and conditions Period of Performance POP Begin: 04-01-2024 POP End: 06-01-2024 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services PRODUCT/SERVICE CODE: H942 - Other Quality Control, Testing, and Inspection - Fire Fighting, Rescue, and Safety

15.00 EA ________________

15 Air viable mold sampling (CIH) - According to the PWS terms and conditions Period of Performance POP Begin: 04-01-2024 POP End: 06-01-2024 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services PRODUCT/SERVICE CODE: H942 - Other Quality Control, Testing, and Inspection - Fire Fighting, Rescue, and Safety

85.00 EA ________________

85 Surface/Material Swabs - According to the PWS terms and conditions Period of Performance POP Begin: 04-01-2024 POP End: 06-01-2024 PRINCIPAL NAICS CODE: 541620 - Environmental

Consulting Services PRODUCT/SERVICE CODE: H942 - Other Quality Control, Testing, and Inspection - Fire Fighting, Rescue, and Safety

15.00 EA ________________

15 Surface/Material Swabs (CIH) - According to the PWS terms and conditions Period of Performance POP Begin: 04-01-2024 POP End: 06-01-2024 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services PRODUCT/SERVICE CODE: H942 - Other Quality Control, Testing, and Inspection - Fire Fighting, Rescue, and Safety

1.00 EA ________________

Report - According to the PWS terms and conditions Period of Performance POP Begin: 04-01-2024 POP End: 06-01-2024 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services PRODUCT/SERVICE CODE: H942 - Other Quality Control, Testing, and Inspection - Fire Fighting, Rescue, and Safety

GRAND TOTAL ________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C.