H912--Sources Sought Fire Damper Testing POP 12/31/2026-12/30/2027

STATEMENT OF WORK

FIRE DAMPER INSPECTION AND TESTING

1. Scope. The intent of this one-time service is to inspect and test multiple building s Fire Dampers (247 dampers) for regulatory compliance on the Biloxi VA Campus as described below within the 90 days following the Notice to Proceed.

2. Specifications/Characteristics:

Minimum technical specs must be provided to meet the requirements of the GCVHCS.

Campus Overview - The 247 Fire Dampers for inspection and testing are in the Patient Buildings of 3, 30, 14, 15, and 25 and the Non-Patient Buildings of 1, 2, 5, 19, and 28 on the Biloxi VAMC Campus. See Chart 1. These Fire Dampers assist fire prevention from the buildings and communicates with the current installed Fire Alarm System. See Table 1.

All painted or damaged fusible links must be replaced with a link of same size, temperature, and load rating.

The location of each fire damper and access panel to be verified on each drawing and then updated on each drawing in accordance with NFPA guidelines.

All inspected fire dampers must have a visible label that corresponds to an Item number on the list, inspection date, condition, and inspector.

Each building inspected will have its own inspection documentation with 2 pictures minimum per damper showing damper itself and general comments affecting damper operation.

Each damper on the final report at a minimum shall state Pass / Fail.

Contractor shall furnish within the 90 days, the red-lined AutoCAD 2000 / Adobe PDF drawing for each building on a CD and on 11 x 17 sheet. All pictures taken are to be labeled, organized by building and floor, and provided on a CD.

Contractor shall furnish a formal Fire Damper Report on CD by building of all dampers inspected with inspectors signature.

3.0 Applicable Codes, Standards and Regulations

3.1. All work shall be done in accordance with the current National Fire Protection Agency (NFPA) Code requirements.

3.2. The Joint Commission, the latest applicable National Fire Protection Association (NFPA) standards, and Occupational Safety and Health Administration (OSHA) regulatory requirements. Testing is specific to 4 year frequency test for fire pump/smoke pump in facility.

3.2.1. NFPA 80 Standard for Fire Doors and Other Opening Protectives

3.2.2. NFPA 90A Standard for the Installation of Air Conditioning and Ventilating Systems

3.2.3. NFPA 101 Life Safety Code

3.2.4. NFPA 105 Standard for Smoke Door Assemblies and Other Opening Protectives

3.2.5. NFPA 5000 Building Construction & Safety Code

4. Comprehensive Fire/Smoke Damper Inspection TasksÂ

Contractor shall:

4.1. Furnish all labor, tools, and equipment to inspect fire and smoke dampers at Biloxi VAMC Campus.

4.2. Use commercially reasonable efforts to locate and, once located, operate all dampers provided in list by Contracting Officer s Representative (COR) upon commencement of inspection.Â

4.3. Include documentation of all tested devices and must identify as a minimum which includes date inspected, unique device identification, device location, status (Pass or Fail), the type and quantity of devices tested in each building, and a consolidated deficiency finding list per building.Â

4.4. Coordinate with the COR, Air Conditioning Equipment Mechanic, Electronics Mechanic and notify local fire department that the fire alarm system is in test mode due to the inspection of the smoke and/or combination dampers.

4.5. Locate, access and survey area of dampers.Â

4.6. Clear each damper of any debris that would impede such dampers normal operation.Â

4.7. Check for penetrations.

4.8. Ensure no interference to operation due to: (rusted, bent, misaligned, or damaged frame or blades, or defective hinges or other moving parts).

4.9. Inspect all linkage and pivot points for freedom of movement and condition.Â

4.10. Manually activate actuators on electric smoke and/or combination dampers to verify proper operation.

4.11. Lubricate all moving parts on each damper.

4.12. Check operation of the latch if damper is provided with a latch.

4.13. Reset fusible links on fire dampers, to verify such fire damper fully closes and if necessary, replace any fusible link that is compromised (per NFPA code requirements).

4.14. Replace springs and/or access handles for the fire/smoke dampers as necessary.

4.15. Identify each unidentified unit location with a ceiling grid damper label.

4.16. Identify on drawings the location of each damper, along with placement of identification stickers on ceilings or other location to assist in future location of such dampers;

4.17. Authenticate compliance utilizing a customized Universal Product Code (UPC) label applied directly to all damper units, specifying reference number and inspection date.

4.18. Create a comprehensive inventory and repair list for all inspected damper locations.

4.19 Thoroughly clean all areas with a high-density high efficiency particulate air (HEPA) filtration system.

4.20. Complete all pertinent damper unit repairs as deemed necessary (linkage adjustments, damper unit mounts, flex installations).

4.21. Contractor shall be able to perform such repair or replacement if dampers are in need of either replacement or repair, the scope of repair or replacement shall be determined by the project manager and/or contractor technician. A list of defective dampers shall be generated by the contractor and provided to the COR and Contracting Officer for approval.

4.22. Provide a report on conclusion of performance of evidence of inspection, repair, or replacement to include a listing of the location of each damper, damper s VA established ID number, and whether such damper passed or failed; if a damper failed, a detailed explanation of such failure. Â Â

4.23. Repair exceptions pertain to access door installations and new damper unit installations as determined by Fire and Smoke Damper Inspection.

4.24. Summary of 4 year fire/smoke damper testing:

a) Physically access each damper

b) Remove fusible link in damper

c) Cycle the damper to verify full closure

d) Test smoke damper actuators

e) Replace fusible link with new one

f) Document pass/fail results

4.25. Purpose of testing ensures that each damper will close to stop fire/smoke from traveling through ducts or walls.

5. Repair WorkÂ

5.1. The contractor shall inspect and provide documentation of fire damper functionality. The contractor shall make any adjustments necessary to the fire damper linkages and brackets to correct operation of the damper. Replace any links found to be damaged, painted or otherwise compromised or unacceptable with a link of the same size, load and temperature rating.

5.2. Repairs beyond the scope of fusible links: If additional repairs are required to make a damper operational, provide the nature of the repair and a cost estimate in the inspection summary report.

5.3. Any work that will result in additional charges MUST be approved by the Contracting Officer, in writing, BEFORE such work begins. Any additional work performed by the Contractor without the prior, written approval of the Contracting Officer shall be at no additional

6. Delivery

Gulf Coast Veterans Health Care System

Warehouse Bldg 26

400 Veterans Ave

Biloxi MS 39531

Mon-Fri 7:00am- 3:30pm

7. Period of Performance is 12/31/2026 12/30/2027.

Table 1: Fire Dampers to be Inspected and Tested

Building 1

Damper Number

Department or Area

Damper Location

Â

1

BSMT

Ex Duct by AHU 9 RM BAC 9

2

BSMT

Outside of RM BC 101

1

1

1A135

3

1

1C114

11

1

1C114

12

1

1C114

4

2

Mech RM across from 2C115

22

2

2B104

23

2

2A108

24

2

2C109

25

2

2C109

26

2

2C109

27

2

2C109

28

2

2C113B

29

2

2C113B

1

Attic 2

AHU 3 Supply

2

Attic 2

AHU 3

4

Attic 2

AHU 4

5

Attic 2

AHU 4

6

Attic 2

AHU 4

7

Attic 2

AHU 4 Supply

8

Attic 2

AHU 4

9

Attic 2

AHU 4

10

Attic 2

AHU 4

11

Attic 2

AHU 4

12

Attic 2

AHU 4

13

Attic 2

AHU 4

14

Attic 2

AHU 2 Supply

15

Attic 2

AHU 2

16

Attic 2

AHU 2

17

Attic 2

AHU 1 Return

18

Attic 2

AHU 1 Return

19

Attic 2

AHU 1

20

Attic 2

AHU 1 Supply

22

Attic 2

Exhaust 13

23

Attic 2

AHU 11

24

Attic 2

AHU 11

25

Attic 2

AHU 11

26

Attic 2

AHU 11

27

Attic 2

EF-9

Building 2

Damper Number

Floor

Damper Location

Â

FD-1

1E

1B119

FD-2

1E

1B119

FD-3

1E

1B119

FD-4

1W

1A112

FD-5

1W

1A112

FD-6

1W

1A112

FD-7

2E

2B111

FD-8

2E

2B111

FD-9

2E

2B111

FD-10

2W

2A106

FD-11

2W

2A106

FD-12

2W

2A106

FD-13

3E

3B116

FD-14

3E

3B116

FD-15

3E

3B116

FD-16

3W

3A105

FD-17

3W

3A105

FD-18

3W

3A105

Building 3 / 30

Damper Number

Floor

Damper Location

Â

12

2

AHU 2 Supply RM 2D140

1

1A

1H100

2

1A

1H100

3

1A

1H100

10

1G

1G116

11

1G

1G119

12

1G

1G121

13

1G

1G121

14

1G

1G128

15

1G

1G125

16

1G

1G125

17

1G

1G125

18

1G

1G125

19

1G

1G128 Hallway

20

1G

1G129

21

1G

1G132

22

1G

1G132

23

1G

1G132

24

1G

1G134 in chase

25

1G

1G134 in chase

26

1G

1G134 in chase

27

1G

1G140

28

1G

1G148 Double Doors

29

1G

1G143

30

1G

1G143

31

1G

1G143

32

1G

1G143

33

1G

1G135 in chase

1

1H

1H103 Main Corridor

2

1H

1H102

3

1H

1H102

4

1H

1H100 Hallway

6

1H

1H100

7

1H

1H100

1

1J

C1-44

2

1J

C1-44

3

1J

C1-44

4

1J

C1-44

5

1J

C1-44

6

1J

1J141

7

1J

1J142

8

1J

1J143

9

1J

C1-47 Above Door

10

1J

C1-38

11

1J

1J127

12

1J

1J127

13

1J

1J145

14

1J

1J145

15

1J

C1-51

1

2H

2H106 Hallway

2

2H

2H106 Hallway

3

2H

2H104

4

2F

2F112 Above Door

5

2F

2F112

6

2G

2G100

7

2G

2G100 Above Door

16

1J

Above ceiling of 1st floor RM 1J102

9

2F

2C-23 Above Door

1

3F

C2-19 Between 3F128 & 3F126A

2

3F

Above Door Bldg 3 meets Bldg 30

3

3G

3G105C

4

3G

3G135

1

4F

4F115

2

4F

4F127

3

4F

C4-115 Above Door

4

4G

C4-22 in front of 4G110

5

4G

C4-22 in front of 4G110

1

Attic

5G103

2

Attic

5G103

3

Attic

5G104

4

Attic

5G104

5

Attic

5G104

6

Attic

AHU 6

7

Attic

AHU 6

8

Attic

AHU 1

10

Attic

AHU 5

11

Attic

AHU 5 Supply

13

Attic

AHU 3

14

Attic

AHU 4 Supply

15

Attic

AHU 4

18

Attic

5F101

Building 5

Damper Number

Floor

Damper Location

Â

1

1

Rm 1A-106

2

1

Rm 1A-107

3

1

Rm 1A-107

4

1

Rm 1A-108

5

1

Rm 1A-112

6

1

Rm 1A-112

7

1

Rm 1A-113

8

2

Rm 2A-10

9

2

Rm 2A-107

10

2

Rm 2A-108

11

2

Rm 2A-108

Building 14

Damper Number

Floor

Damper Location

Â

1

1

C1-15 Above Double Doors

2

1

C1-15 Above Double Doors

12

1

C1-9

13

1

C1-9

14

1

C1-9

1

Attic

AHU 2

2

Attic

AHU 2

3

Attic

AHU 1

4

Attic

AHU 1

5

Attic

AHU 3

6

Attic

AHU 3

Building 15

Damper Number

Floor

Damper Location

Â

10

1B

1B106

1

1D

1D100

9

2B

2B108

1

2G

2G102

15

2

Supply Air up/down near 2G100

16

2

Exhaust Air down to 1st Fl up to EF-5 on roof

17

2

Return Air duct down

18

2

Exhaust Air down to 1st Fl up to roof

19

2

Exhaust Air down to 1st Fl up to EF-5 on roof

1

Attic

AHU 2 Supply

2

Attic

Ahu 2 Return

3

Attic

AHU 2 Exhaust

5

Attic

AHU 3 Supply

6

Attic

AHU 3 Return

7

Attic

AHU 3 Exhaust

8

Attic

AHU 3 Supply

9

Attic

AHU 3 Return

11

Attic

AHU 1 Exhaust

12

Attic

AHU 1 Supply

13

Attic

AHU 1 Supply

14

Attic

AHU 1 Return

Building 19

Damper Number

Floor

Damper Location

Â

1

1A

1A117

2

1A

C1-5/1A117

5

1A

1A117

6

1A

1A117

1

1B

1B127

2

1B

1B127

3

1B

Corridor next to 1B127

7

2A

2A104 in floor

8

2A

2A104 in floor

1

2B

2B126 in floor

4

2B

2B126

1

3A

3A105 in floor

4

3A

3A105 in floor

15

3B

3B123 in floor

16

3B

3B123 in floor

1

Attic

AHU 2 (A area)

2

Attic

AHU 2 (A area)

3

Attic

AHU 1 (B area)

4

Attic

AHU 1 (B area)

Building 25

Damper Number

Floor

Damper Location

Â

8

1B

1B156

9

1B

1B156

42

1B

1B153

43

1B

1B153

15

1C

1C122

16

1C

1C122

17

1C

1C123

18

1C

1C122

21

1C

1C125

22

1C

1C125

47

2A

C2-11

48

2A

2A122

49

2A

C2-11

50

2A

2A122

51

2A

C2-11

55

MEZZ

AHU 1

56A

MEZZ

AHU 1

56B

MEZZ

AHU 1

57

MEZZ

AHU 1

35

MEZZ

AHU 2

36

2B

C2-20 By 2B133

37A

MEZZ

AHU 2 Return

37B

MEZZ

AHU 2 Return

38

MEZZ

2B134

39

MEZZ

2B134

40C

MEZZ

AHU 2 Supply

41

2B

2B133

53

2B

2B134

12

2C

2C138

13

2C

2C121 (Hall)

14

2C

2C145 (Hall)

27

2C

2C132

30

MEZZ

AHU 3 Exhaust

31

MEZZ

AHU 3 Supply

32A

MEZZ

AHU 3 Return

32B

MEZZ

AHU 3 Return

Building 28

Damper Number

Floor

Damper Location

Â

1

NW

1A100 - Lobby Elevator P1 Side

2

NW

1A100 - Lobby Elevator P2 Side

3

SW

1A103 - Lobby Elevator P3 Side

4

SW

1A103 - Lobby East Side

5

SW

2A102 - Lobby Elevator P3 Side

6

SW

2A102 - Lobby East Side

7

NW

5A100 - Lobby Elevator P1 Side

8

NW

5A100 - Lobby Elevator P2 Side

9

SW

5A102 - Lobby Elevator P3 Side

10

SW

5A102 - Lobby East Side

-End of Scope of Work-