H368--Annual Medical Gas Evaluations Beckley VA Medical Center

SUBJECT: Annual Medical Gas Evaluation at the Beckley, WV VA Medical Center

DISCLAIMER: This Sources Sought is issued solely for information and planning purposes and does not constitute a solicitation. Neither unsolicited proposals nor any other kind of offers will be considered in response to this Sources Sought. Responses to this notice are not offers and will not be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought. All information received in response to this Sources Sought that is marked Proprietary will be handled accordingly. Responses to the Sources Sought will not be returned. At this time, questions concerning the composition and requirements for a future RFP will not be entertained.

SUBJECT: The Beckley VA Medical Center is conducting market research in order to provide Annual Medical Gas Evaluations

OBJECTIVE: See Statement of Work below

RESPONSE INSTRUCTIONS:

Name and Address of Company

Any small business designation as certified by the Small Business Administration

A through description of experience in managing support requirements of this nature.

CONTACT INFORMATION: Any questions related to this RFI shall be directed to Phillip Duba at Phillip.Duba@va.gov. All information regarding Capabilities Statements or any other proprietary information relative to this RFI shall be submitted via email to Phillip.Duba@va.gov no later than 1:00 pm EST on Wednesday, May 20, 2020.

STATEMENT OF WORK

GENERAL INFORMATION

1. Title of Project: Annual Medical Gas Evaluation

2. Scope of Work:

a. General: This project consists of all the following and must comply with NFPA 99 dated 2018. This work is in Building 1 and Building 7 along with the bulk oxygen tank at the VA Medical Center, Beckley WV.

Complete inventory of all outlets/inlets will be produced

Area, floor & room number will be identified

Manufacturer/model of outlets/inlets will be identified

Flow rate & gas concentration will be tested on each available outlet

Flow rate will be tested on each available vacuum/WAGD inlet

0.45-micron filter sample will be collected at one outlet in each critical care zone

0.45-micron filter sample will be collected in 20% of non-critical care zones

Pressure drop will be tested once per zone

Average flow rate in each zone will be documented

Pressure or vacuum level will be documented on each zone

Mechanical integrity, adaptation will be verified on each available outlet and inlet

All leaks, missing parts or other relevant observations will be noted

b. Preventive Maintenance Program: for Medical Air Compressor and Vacuum Pump system, to be completed on a semi-annual schedule.

c. Source Evaluation:

Bulk Medical Oxygen System

Visually inspect bulk site

Compare system to current NFPA 99 & NFPA 55 standard

Capacity

Enclosure/Location

Check system components for leakage

Fire safety considerations

Provide documentation of all inspection results

d. Medical Gas Manifolds

Visually inspect all medical gas supply manifolds

Compare manifold to current NFPA 99 standard

Enclosure/Location

Capacity

Document Manufacturer/Model information

Check cylinder connections for leakage

Check manifold components for leakage

Provide documentation of all inspection results

e. Medical Vacuum Systems

Visually inspect vacuum system

Compare system to current NFPA 99 standard

Capacity

Visually observe system for proper operation

Document Manufacturer/Model information

Verify exhaust piping location

Provide documentation of all inspection results

f. Master Alarm Panels

Locate each Master Alarm panel

List each individual existing signal as labeled on panel

Identify all required signals that are missing

Test button on each panel will be activated

Verify function of audible alert

Note any nonfunctional LED s or Lights

Document Manufacturer/Model information

Note number of blank modules & spare signals

Provide documentation of all inspection results

g. Area Alarm Panels

Locate each Area Alarm panel

Test button on each panel will be activated

Document manufacturer information

Note gas, pressures & area served as displayed on panel

Verify function of audible alert

Provide documentation of all inspection results

h. Medical Gas Zone Valves

Locate each medical gas zone valve

Document manufacturer information

Note pressure displayed on gauge

Document valve type, size, gauge & indicated pressure

Valves will be checked for external leaks

Identify rooms served by each valve to the extent possible during the inspection process

Area of work is in the main hospital, Building 7 and bulk tank storage. All work will be performed during and after normal working hours. All work will be in accordance with VA Master Specifications.

j. Place of Performance: Tasks will be performed at the VAMC Beckley, WV. Work will be in an occupied health care facility in operation 24 hours a day and care must be provided to keep work areas clean and contained.

The contractor will be responsible for storage of materials and disposal of all unused materials. The contractor will ensure that all sub-contractors meet and abide by all government regulations and requirements to include 10-hour OSHA Training.

4. Periods of Performance:

Base July 1, 2020 June 30, 2021

Option Period 1 July 1, 2021 June 30, 2022

Option Period 2 July 1, 2022 June 30, 2023

Option Period 3 July 1, 2023 June 30, 2024

Option Period 4 July 1, 2024 June 30, 2025