36C24520Q0416-000.docx

Contract Opportunity Sources Sought Notice

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Required Field Contract Opportunity Sources Sought Notice H368 Annual Medical Gas Evaluations Beckley VA Medical Center 25405 36C24520Q0416 05-20-2020 N 325120 Department of Veterans Affairs

VAMC

(613) VISN 5 Contract Satellite Office 510 Butler Avenue, Building 306A Martinsburg WV 25405 Phillip.Duba@va.gov Beckley VA Medical Center 200 Veterans Avenue Beckley, WV 25801

USA

Phillip.Duba@va.gov SUBJECT: Annual Medical Gas Evaluation at the Beckley, WV VA Medical Center

1. DISCLAIMER: This Sources Sought is issued solely for information and planning purposes and does not constitute a solicitation. Neither unsolicited proposals nor any other kind of offers will be considered in response to this Sources Sought. Responses to this notice are not offers and will not be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought. All information received in response to this Sources Sought that is marked Proprietary will be handled accordingly. Responses to the Sources Sought will not be returned. At this time, questions concerning the composition and requirements for a future RFP will not be entertained.

1. SUBJECT: The Beckley VA Medical Center is conducting market research in order to provide Annual Medical Gas Evaluations

1. OBJECTIVE: See Statement of Work below

1. RESPONSE INSTRUCTIONS:

1. Name and Address of Company

1. Any small business designation as certified by the Small Business Administration

1. A through description of experience in managing support requirements of this nature.

1. CONTACT INFORMATION: Any questions related to this RFI shall be directed to Phillip Duba at Phillip.Duba@va.gov. All information regarding Capabilities Statements or any other proprietary information relative to this RFI shall be submitted via email to Phillip.Duba@va.gov no later than 1:00 pm EST on Wednesday, May 20, 2020.

STATEMENT OF WORK

GENERAL INFORMATION

1. Title of Project: Annual Medical Gas Evaluation

2. Scope of Work:

a. General: This project consists of all the following and must comply with NFPA 99 dated 2018. This work is in Building 1 and Building 7 along with the bulk oxygen tank at the VA Medical Center, Beckley WV.

• Complete inventory of all outlets/inlets will be produced

• Area, floor & room number will be identified

• Manufacturer/model of outlets/inlets will be identified

• Flow rate & gas concentration will be tested on each available outlet

• Flow rate will be tested on each available vacuum/WAGD inlet

• 0.45-micron filter sample will be collected at one outlet in each critical care zone

• 0.45-micron filter sample will be collected in 20% of non-critical care zones

• Pressure drop will be tested once per zone

• Average flow rate in each zone will be documented

• Pressure or vacuum level will be documented on each zone

• Mechanical integrity, adaptation will be verified on each available outlet and inlet

• All leaks, missing parts or other relevant observations will be noted

b. Preventive Maintenance Program: for Medical Air Compressor and Vacuum Pump system, to be completed on a semi-annual schedule.

c. Source Evaluation:

Bulk Medical Oxygen System

• Visually inspect bulk site

• Compare system to current NFPA 99 & NFPA 55 standard

• Capacity

• Enclosure/Location

• Check system components for leakage

• Fire safety considerations

• Provide documentation of all inspection results

d. Medical Gas Manifolds

• Visually inspect all medical gas supply manifolds

• Compare manifold to current NFPA 99 standard

• Enclosure/Location

• Capacity

• Document Manufacturer/Model information

• Check cylinder connections for leakage

• Check manifold components for leakage

• Provide documentation of all inspection results

e. Medical Vacuum Systems

• Visually inspect vacuum system

• Compare system to current NFPA 99 standard

• Capacity

• Visually observe system for proper operation

• Document Manufacturer/Model information

• Verify exhaust piping location

• Provide documentation of all inspection results

f. Master Alarm Panels

• Locate each Master Alarm panel

• List each individual existing signal as labeled on panel

• Identify all required signals that are missing

• Test button on each panel will be activated

• Verify function of audible alert

• Note any nonfunctional LED’s or Lights

• Document Manufacturer/Model information

• Note number of blank modules & spare signals

• Provide documentation of all inspection results

g. Area Alarm Panels

• Locate each Area Alarm panel

• Test button on each panel will be activated

• Document manufacturer information

• Note gas, pressures & area served as displayed on panel

• Verify function of audible alert

• Provide documentation of all inspection results

h. Medical Gas Zone Valves

• Locate each medical gas zone valve

• Document manufacturer information

• Note pressure displayed on gauge

• Document valve type, size, gauge & indicated pressure

• Valves will be checked for external leaks

• Identify rooms served by each valve to the extent possible during the inspection process

Area of work is in the main hospital, Building 7 and bulk tank storage. All work will be performed during and after normal working hours. All work will be in accordance with VA Master Specifications.

j. Place of Performance: Tasks will be performed at the VAMC Beckley, WV. Work will be in an occupied health care facility in operation 24 hours a day and care must be provided to keep work areas clean and contained.

The contractor will be responsible for storage of materials and disposal of all unused materials. The contractor will ensure that all sub-contractors meet and abide by all government regulations and requirements to include 10-hour OSHA Training.

4. Periods of Performance: