H265--Medical Physicist Services

Source Sought - 36C25726Q0897

This is a Request for Information (RFI) issued solely for information and planning purposes only and does not constitute a solicitation.

The submission of pricing, capabilities for planning purposes and other marketing information is highly encouraged and allowed in accordance with (IAW) Revolutionary FAR Overhaul (RFO) 15.101 (c).

Disclaimer

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW Revolutionary FAR Overhaul (RFO) 15.101 (c), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

Sources Sought Description

This is NOT a solicitation announcement. This is a sources sought synopsis only. The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classification relative to NAICS 334510 (size standard of 1,250 employees). Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought synopsis, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.

The Department of Veterans Affairs (VA), VISN 17 Network Contracting Office, is seeking sources that can provide Medical Physicist Services. Below are the test and services that the Physicist will provide in accordance with the Statement of Work.

The Contractor Diagnostic Medical Physicist shall meet the following education, experience, certification, and qualification standards:

Hold a Masters Degree in Medical Physics.

American Board of Radiology Board Certification in Radiologic Physics

American Board of Radiology Board Certification in Nuclear Medicine Physics

American Board of Science in Nuclear Medicine

Meet all NRC, ACR, FDA and Joint Commission requirements for a qualified medical physicist.

All Texas Department of State Health Services, Radiation Control Regulations, and certifications

Current recommendations of the NCRP and AAMP on medical imaging facility design and shielding, All current NRC regulations

Current techniques for the calibration and testing of diagnostic x-ray equipment.

Vendor must be capable to evaluate equipment below:

Hologic Bone Densitometer

GE 670 CZT Digital SPECT/CT

Siemens Intevo Bold SPECT/CT

GE Starguide SPECT/CT

GE Discovery Digital MI PET/CT System

GE 630 Gamma Camera

SPECT/CT Systems

Hologic Bone Densitometers

PET/CT Systems

Addresses for work performed will include:

VA North Texas HCS (Dallas)

Nuclear Medicine Service (115)

Building 2J, 3rd Floor, Room 3B612

4500 S. Lancaster Road

Dallas, TX 75216

VA Fort Worth Clinic

Cow Town Clinic, Nuclear Medicine Service, Room 1N-238

2201 SE Loop 820

Fort Worth, TX 76119

Future CBOCs that will establish Nuclear Medicine Service

The anticipated period of performance is Base Year and Four (4) Option Years.

Base Year: 01/05/2027 01/04/2028

Option Year 1: 01/05/2028 01/04/2029

Option Year 2: 01/05/2029 01/04/2030

Option Year 3: 01/05/2030 01/04/2031

Line Items:

Item Number

Description

Quantity

Unit

0001

Quarterly Nuclear Medicine/per camera Performance Evaluation; (Completed every 3 Months except 1/Year)

18

EA

0002

Quarterly PET Camera Performance Evaluation (Completed Every 3 Months except 1/Year)

6

EA

0003

Annual Nuclear Medicine (NM) Physicist Camera Evaluation (Completed once annually in place of Line Item 0001)

6

EA

0004

Annual Pet Physicist Camera Evaluation (Completed once annually in place of Line Item 0002)

2

EA

0005

Annual CT Performance and Safety Evaluation (Spect/CT)

7

EA

0006

ACR PET System Evaluation

2

EA

0007

Initial NM Camera Testing

2

EA

0008

Initial PET Camera Testing

2

EA

0009

CT Repair Follow Up

3

EA

0010

Meeting Attendance: RSC, NMS Staff Meeting, QI Committee, Etc. (Hourly)

12

EA

0011

Miscellaneous Consulting Service (Hourly)

50

EA

0012

Shielding Integrity and Adequacy Evaluation (Doesn't Include Source)

7

EA

0013

NEMA PET Acceptance Testing (3 Days; Completed Once Every 4 Years)

2

EA

0014

Bone Density Repair Follow Up

3

EA

0015

Bone Density Annual Performance Evaluation

3

EA

The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the services will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the services that fulfill the required specifications.

If you are capable of providing the required services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

Is your business a: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.?

Is your company considered small under the NAICS code identified under this RFI?

Does your company have FSS GSA/NASA SEWP/NAC or any other federal contract? If so, please provide the contract number.

If you are an FSS GSA/NASA SEWP/NAC or federal contract holder, are the services you are providing information for available on your schedule/contract?

Responses to this notice shall be submitted via email to gillian.hooge@va.gov. Telephone responses shall not be accepted. Responses must be received no later than 11:00am EST (10:00am CST), on October 16, 2026. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this source sought.

Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Please reference RFI 36C25726Q0897 in the Subject of your response.

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