H158--Vocera Replacement Badges South Texas VA
Closed Pre-Solicitation Posted
- Solicitation number
- 36C25726Q0199
- Agency
-
Veterans Integrated Service Network 17
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 517810 All Other Telecommunications
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 17, is seeking to procure Vocera Communication replacement badges and associated hardware for the South Texas Veterans Health Care System (STVHCS). This procurement involves the complete replacement of end-of-life Vocera B300N badges with newer FIPS 140-2 compliant devices featuring enhanced functionality and capabilities. The contractor must provide all labor, tools, equipment, transportation, and lodging necessary to complete the badge replacement, with hardware delivery limited to weekday business hours (Monday through Friday, 0700-1600) at the Audie L. Murphy Memorial VA Hospital in San Antonio, Texas. Key requirements include experience with Vocera product deployment, hospital infrastructure knowledge, and understanding of infection control protocols. Interested contractors must submit detailed business information including SAM registration, NAICS code, business size, and ownership type by January 9, 2026, at 10:00 AM Central Time to Contract Specialist Rafael Rodriguez, as this is a sources sought notice intended to inform competitive procurement strategy.
This pre-solicitation notice carries no set-aside designation and involves the acquisition of substantial hardware quantities, including 1,176 V5000 Smartbadges with one-year warranties, 313 C1000 Minibadges, 2,352 V5000 batteries, 213 universal eight-bay chargers, lanyards, clips, and FIPS 140-2 device licenses for all units. The procurement also includes extended warranty coverage and per-device messaging add-on services for units exceeding 151 devices. No specific incumbent contractor or award value is disclosed in the sources sought notice, though the comprehensive scope and significant equipment quantities suggest a substantial contract value. The delivery requirements and installation labor component indicate this contract will require qualified technical personnel and logistical coordination capabilities to meet the facility's operational needs across multiple hospital locations and community-based outpatient clinics within the South Texas region.
Notice text
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This market research notice is being conducted by Network Contracting Office (NCO) 17- VA South Texas (VASTHCS) facilities.
The South Texas Veterans Health Care System (STVHCS) has a need of updating the Vocera Communication devices throughout the main hospitals and CBOCS. Upgrade of these units is needed due to the current badges being end of life as well as a need for more badges and newer technology. The facility is requiring the replacement of the current B300N badges with newer badges that have more features and are FIPS compliant. All replacement badges shall be delivered to the COR at the Main hospital.
Description of work:
Contractor shall provide all labor, tools, equipment, transportation, and lodging necessary to complete the badge replacement requirement.
Delivery of hardware shall be to Audie L. Murphy Memorial VA Hospital, 7400 Merton Minter Blvd, San Antonio, TX 78229-4404, Monday through Friday 0700-1600.
After hours or weekend delivery to STVHCS is not permitted.
Contractor shall provide the following hardware:
220-02100 Vocera V5000, Smartbadge, inc. 1 yr warranty qty: 1176
261-01950 V5000, FIPS 140-2 Device License Ver 1.0 qty: 1176
230-02150 V5000 Battery qty: 2352
230-02158 V5000, Charger, 8-Bay, Universal qty:168
230-01930 V5000 / B7000 / C1000 Single USB-C Charger cable & wall plug, Universal qty:59
230-02152 V5000, Lanyard, Holster, 25 Pack qty:48
230-02155 V5000, Clip, Grip, 25 Pack qty:48
220-06200 C1000, Minibadge, inc. 1 yr warranty qty: 313
261-01965 C1000, FIPS 140-2 Device License Ver 1.0 qty:313
230-06300 C1000 Battery qty:626
230-06358 C1000, Charger, 8-Bay, Universal qty:45
230-06369 B7000 / C1000, Lanyard, 25 Pack qty:14
230-06365 C1000, Clip, 25 Pack qty:14
230-01930 V5000 / B7000 / C1000 Single USB-C Charger cable & wall plug, Universal qty:16
910-05020 Per Device Messaging, Add-on (151+Over) qty:1176
Contractor shall provide the extended warranty for the hardware as well. Contractor shall provide the warranty in the following quantities.
Warranty, V5000, 2-Year extension qty: 1176
Warranty, V5000, 8-Bay Charger, 2-Year extension qty: 168
Warranty, C1000, Minibadge, 2-Year extension qty: 313
Warranty, C1000, 8-Bay, 2-Year extension qty: 45
Contractor requirements
Contractor shall have in depth knowledge of Vocera products and services
Contractor shall have previous experience working or providing hardware within a hospital.
Contractor shall have knowledge of STVHCS Infection Control and Life Safety requirements.
Contractor shall provide own tools, transportation, shipping and equipment required to complete work.
Contractor shall complete all requirements to gain unescorted access including fingerprinting and a background investigation if necessary.
License Requirements
The Contractor shall obtain all necessary licenses and/or permits required to perform the work. In addition, the Contractor shall provide the COR with a copy of any licenses and/or permits obtained.
Responses shall include:
Business Name
Business Address
Point of Contact
Name
Phone Number
E-mail Address
SAM UID Number
Currently registered in SAM (Yes or No). If Yes, provide expiration date.
NAICS code
Business Size: Small or Large
Type of Business: Service-Disabled Veteran Owned (SDVOSB), Veteran Owned (VOSB), 8(a), HUBZone, Woman-Owned (WOSB), etc.
GSA or VA FSS Contract Number, if applicable
All businesses eligible to provide this service are encouraged to reply as this information may be used to determine potential set-asides for the above-noted requirement.
Send responses to both the Contract Specialist.
Contract Specialist: Mr. Rafael Rodriguez at
Rafael.Rodriguez2@va.gov
Responses in the email subject line shall state: 36C25726Q0199, Sources Sought Notice
Responses due date: 1/09/2026- 10:00 AM CT
DISCLAIMER: This notice is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this notice.
Files
| File | Type | Posted |
|---|---|---|
| 36C25726Q0199.docx | DOCX document |
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