36C25726Q0199.docx
DOCX document 30 KB Posted
- Attached to
- H158--Vocera Replacement Badges South Texas VA
- Solicitation number
- 36C25726Q0199
About this file
This document is a Sources Sought Notice for the South Texas Veterans Health Care System (STVHCS) seeking to replace Vocera Communication devices across their main hospitals and community-based outpatient clinics (CBOCs). The procurement involves acquiring 1,176 V5000 Smartbadges and 313 C1000 Minibadges, along with associated hardware including batteries, chargers, lanyards, clips, and device licenses. All items must be FIPS 140-2 compliant, with delivery required to the Audie L. Murphy Memorial VA Hospital in San Antonio, Texas.
The solicitation (Number 36C25726Q0199) is seeking responses from contractors with in-depth knowledge of Vocera products, experience in hospital hardware deployment, and understanding of infection control requirements. Interested businesses must submit detailed information including business name, contact details, SAM registration, NAICS code, business size, and ownership type. Responses are due by January 9, 2026, at 10:00 AM Central Time, with submissions to be sent to Contract Specialist Rafael Rodriguez. The opportunity is open to all eligible businesses and may be used to determine potential set-aside considerations for the contract.
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Text version
SUBJECT*
Vocera Replacement Badges South Texas VA
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 76504 |
| SOLICITATION NUMBER* |
| 36C25726Q0199 |
| RESPONSE DATE/TIME/ZONE |
| 01-09-2026 10:00 AM CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 90 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| H158 |
| NAICS CODE* |
| 517810 |
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240
POINT OF CONTACT*
Contract Specialist Rafael Rodriguez
PLACE OF PERFORMANCE
ADDRESS
POSTAL CODE
COUNTRY
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
| AGENCY CONTACT’S EMAIL ADDRESS |
| Rafael.Rodriguez2@va.gov |
EMAIL DESCRIPTION
Sources Sought Notice Sources Sought Notice
DESCRIPTION
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
This market research notice is being conducted by Network Contracting Office (NCO) 17- VA South Texas (VASTHCS) facilities.
The South Texas Veterans Health Care System (STVHCS) has a need of updating the Vocera Communication devices throughout the main hospitals and CBOCS. Upgrade of these units is needed due to the current badges being end of life as well as a need for more badges and newer technology. The facility is requiring the replacement of the current B300N badges with newer badges that have more features and are FIPS compliant. All replacement badges shall be delivered to the COR at the Main hospital.
Description of work:
a. Contractor shall provide all labor, tools, equipment, transportation, and lodging necessary to complete the badge replacement requirement.
i. Delivery of hardware shall be to Audie L. Murphy Memorial VA Hospital, 7400 Merton Minter Blvd, San Antonio, TX 78229-4404, Monday through Friday 0700-1600.
ii. After hours or weekend delivery to STVHCS is not permitted.
b. Contractor shall provide the following hardware:
i. 220-02100 Vocera V5000, Smartbadge, inc. 1 yr warranty qty: 1176
ii. 261-01950 V5000, FIPS 140-2 Device License Ver 1.0 qty: 1176
iii. 230-02150 V5000 Battery qty: 2352
iv. 230-02158 V5000, Charger, 8-Bay, Universal qty:168
v. 230-01930 V5000 / B7000 / C1000 Single USB-C Charger cable & wall plug, Universal qty:59
vi. 230-02152 V5000, Lanyard, Holster, 25 Pack qty:48
vii. 230-02155 V5000, Clip, Grip, 25 Pack qty:48
viii. 220-06200 C1000, Minibadge, inc. 1 yr warranty qty: 313
ix. 261-01965 C1000, FIPS 140-2 Device License Ver 1.0 qty:313
x. 230-06300 C1000 Battery qty:626
xi. 230-06358 C1000, Charger, 8-Bay, Universal qty:45
xii. 230-06369 B7000 / C1000, Lanyard, 25 Pack qty:14
xiii. 230-06365 C1000, Clip, 25 Pack qty:14
xiv. 230-01930 V5000 / B7000 / C1000 Single USB-C Charger cable & wall plug, Universal qty:16
xv. 910-05020 Per Device Messaging, Add-on (151+Over) qty:1176
c. Contractor shall provide the extended warranty for the hardware as well. Contractor shall provide the warranty in the following quantities.
i. Warranty, V5000, 2-Year extension qty: 1176
ii. Warranty, V5000, 8-Bay Charger, 2-Year extension qty: 168
iii. Warranty, C1000, Minibadge, 2-Year extension qty: 313
iv. Warranty, C1000, 8-Bay, 2-Year extension qty: 45
Contractor requirements
· Contractor shall have in depth knowledge of Vocera products and services
· Contractor shall have previous experience working or providing hardware within a hospital.
· Contractor shall have knowledge of STVHCS Infection Control and Life Safety requirements.
· Contractor shall provide own tools, transportation, shipping and equipment required to complete work.
· Contractor shall complete all requirements to gain unescorted access including fingerprinting and a background investigation if necessary.
License Requirements
The Contractor shall obtain all necessary licenses and/or permits required to perform the work. In addition, the Contractor shall provide the COR with a copy of any licenses and/or permits obtained.
1. Responses shall include:
1. Business Name
1. Business Address
1. Point of Contact
2. Name
2. Phone Number
2. E-mail Address
1. SAM UID Number
1. Currently registered in SAM (Yes or No). If Yes, provide expiration date.
1. NAICS code
1. Business Size: Small or Large
1. Type of Business: Service-Disabled Veteran Owned (SDVOSB), Veteran Owned (VOSB), 8(a), HUBZone, Woman-Owned (WOSB), etc.
1. GSA or VA FSS Contract Number, if applicable
All businesses eligible to provide this service are encouraged to reply as this information may be used to determine potential set-asides for the above-noted requirement.
1. Send responses to both the Contract Specialist.
Contract Specialist: Mr. Rafael Rodriguez at
Rafael.Rodriguez2@va.gov
Responses in the email subject line shall state: 36C25726Q0199, Sources Sought Notice Responses due date: 1/09/2026- 10:00 AM CT DISCLAIMER: This notice is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this notice.
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