H146--Black Hills Health Care System RO Dialysis Water Testing Sources Sought

The Black Hills VA Healthcare System requires dialysis water and dialysate testing services in accordance with the draft Statement of Work (SOW) below.

This is a sources sought/proof of capability solicitation looking for vendors to perform the services per the SOW for market research purposes. No awards of a contract will be made from this announcement.

If you are a vendor that can complete the work described in the SOW with competitive pricing, please send your contact and organization information with a descriptive proof of capability to: Jeffrey.Brown8@va.gov on or before June 11th, 2026. Only emailed responses will be considered.

Additionally, please provide answers as appropriate to the following questions in the table below with your response to this sources sought. Failure to respond to the following questions may affect the acquisition strategy.

Question #

Questions

Vendor Responses

1.

Identify your organization's socio-economic category.

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2.

State whether any of the requested services may be ordered against a government contract awarded to your organization (e.g Federal Supply Schedule (FSS), General Services Administration (GSA), etc.).

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3.

State if subcontracting is contemplated for this requirement, what percentage of the work will be subcontracted and for what tasks.

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*If applicable, VAAR 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction, will apply to the potential solicitation if set-aside for Veteran Owned Small-Businesses or Service Disabled Veteran Owned Small-Businesses.*

*If applicable, FAR 52.219-14 Limitations on Subcontracting, will apply to the potential solicitation if set-aside for Small-Businesses.*

DRAFT STATEMENT OF WORK FOR DIALYSIS WATER

AND DIALYSATE TESTING

A. BACKGROUND

The Dialysis Department at VA Black Hills Health Care System (BHHCS) requires water and dialysate testing services that adhere to the current version of the Association for the Advancement of Medical Instrumentation (AAMI) Standards for Dialysis Water and Dialysate inclusive of, but not limited to, Colony Forming Units (CFU), Endotoxin Units (EU) and AAMI Chemical Testing. This testing will support government owned central & portable RO systems and Hemodialysis machines in the Renal Dialysis Department at the Hot Springs VA Medical Center.

B. OBJECTIVES

The contract effort goals are to provide appropriate sample collecting equipment, appropriate shipping material, shipping labels, water bottles and dialysate testing vials according to AAMI standards, and results of testing throughout the total contract period.

C. DEFINITIONS/ACRONYMS

CO Contracting Officer.

COR Contracting Officer Representative

AAMI Association for the Advancement of Medical Instrumentation

POC Point of Contact

IFU Instructions for Use

D. PLACE OF PERFORMANCE

Delivery of services in this case will be conducted at the following addresses:

VA Black Hills Healthcare System

Hot Springs VA Center

Renal Dialysis Department - HS111D

500 N Fifth St, Hot Springs, SD 57747

E. SCOPE OF WORK (TASKS FOR SERVICES)

The work requirements for this contract performance period are introduced as stated in the preceding sections. However, it is here within the scope of work they will be captured explicitly. The contractor will meet the following requirements as bulleted below, THE CONTRACTOR WILL:

PERSONNEL

The VA Personal performing the testing shall be properly trained to perform the required testing

TESTING

The required testing to be performed are:

CFU/Colony Count

Endotoxin Units

AAMI Chemical Water

ESTIMATED ORDERING QUANTITIES:

The VA will place an estimated task order in the number of tests anticipated during the period specified on the task order.

Following completion of the task order period, any excess funds will be de-obligated from that task order.

SAMPLE COLLECTING EQUIPMENT

All equipment needed to appropriately collect samples of water and dialysate shall be provided to the Government by the Contractor throughout the life of the contract when requested by the Government via written or oral communication from the Government s POCs, CO or COR.

NOTE: The Government shall make do effort to avoid waste and excessive cost to the Contractor due to requests of sample collecting equipment, however, there shall not be a threshold on the amount of sample collecting equipment the Government is able to request.

The Contractor shall provide IFUs on how to appropriately collect sample with the equipment provided without compromising the integrity of the samples collected.

SHIPPING MATERIAL

The Contractor shall provide appropriate shipping materials to pack individual samples in a manner that maintains the integrity of the samples from shipping from the Government s Facility to the Contractor s Testing Facility.

For environment sensitive samples, the Contractor shall provide appropriate shipping materials to ensure that the samples integrity is not compromised during the shipping process.

The Contractor shall provide written confirmation to the Government POCs and COR when samples are received at the Contractor s Testing Facility

TEST RESULTS

All test results shall be associated with the specific device that was notated which the sample was collected from.

The Contractor shall provide a hard copy of the test results to the Government s POCs and COR within seven (7) Calendar Days of test completion.

If any test results are determined to be equal to or exceeding action level as per AAMI Standards, the Contractor shall send a written alert to the Government s POCs and COR on the same day.

The Contractor shall provide additional copies of the test results as requested by the Government.