H-1 Modernization Services

This announcement is modified to update the NAICS from 336413  - Other Aircraft Parts and Auxiliary Equipment Manufacturing to 336411 - aircraft manufacturing due to the fact that the preponderance of the work is anticipated to be installation of major modifications procured under separate contracts.  Due to the change in NAICS, the period for submission has been extended to 4:00 EDT, November 3, 2023.

INTRODUCTION 

The Naval Air Systems Command (NAVAIR) is issuing this sources sought as a means of conducting market research to identify prospective parties who possess the expertise, capabilities, and experience to maintain H-1 helicopters at Camp Pendleton, CA and New River, NC. Potential activities include: Organizational Level Maintenance and Depot Level Maintenance. The prospective contractor shall furnish Depot Level maintenance tools. The level of security clearance for this requirement is at the SECRET level. Foreign firms or U.S. companies determined to be under Foreign Ownership, Control, or Influence (FOCI) will not be permitted to participate. 

Contractors/Institutions responding to this market research are placed on notice that participation in this statement may not ensure participation in future solicitations or contract awards. The government will not reimburse participants for any expenses associated with their participation in this Sources Sought. 

DISCLAIMER 

THIS SOURCES SOUGHT IS NOT A REQUEST FOR PROPOSAL. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY AND IS A MARKET RESEARCH TOOL BEING USED IN ACCORDANCE WITH FEDERAL ACQUISITION REGULATION (FAR) SUBPART 15.2 TO DETERMINE POTENTIAL AND ELIGIBLE BUSINESSES CAPABLE OF PROVIDING THE SERVICES DESCRIBED HEREIN PRIOR TO DETERMINING THE METHOD OF ACQUISITION AND ISSUANCE OF A SOLICITATION. THE GOVERNMENT IS NOT OBLIGATED TO AND WILL NOT PAY FOR ANY INFORMATION RECEIVED FROM POTENTIAL SOURCES AS A RESULT OF THIS SOURCES SOUGHT. THE GOVERNMENT WILL NOT RETURN SUBMITTALS TO THE SENDER. RESPONDENTS TO THIS SOURCES SOUGHT MAY BE REQUESTED TO PROVIDE ADDITIONAL INFORMATION BASED ON THEIR INITIAL SUBMITTALS. 

REQUIRED CAPABILITIES 

The requirements under this effort are to provide Organizational Level Maintenance and Depot Level Maintenance for H-1 helicopters. This requirement includes performance of modifications, organizational/depot maintenance, inspection and repair of active systems in the US Government inventory, such as aircraft; vehicles; aerospace equipment; missile systems; subsystems such as engines, communications and cryptologic equipment; and ground support equipment. Efforts will include on-site Organizational, and Depot/Sustainment level maintenance support at customer (government-owned or government-leased) facilities located predominantly at Camp Pendleton, CA and New River, NC, but could include within the continental United States (CONUS) and outside the continental United States (OCONUS), to include support of Foreign Military Sales (FMS). 

All work performed by the site Contractor team shall be accomplished in accordance with applicable publications, technical directives, instructions, standards, and procedures contained in pertinent manuals utilizing blueprints, drawings or schematics as provided by the Program Office through a Contracting Officer’s Representative (COR). All applicable technical manuals, forms, publications, bulletins, directives, specifications, standards, and field procedures guides shall be utilized and will be provided. When a publication provided by the Government is subsequently revised, supplemented, replaced or rescinded, the Contractor, upon notification or receipt of it, shall comply. Contractor will be required to correct any contractor rework discrepancies noted as authorized by a COR. 

Organization Level Maintenance requirements: 

Scheduled and unscheduled maintenance 
Maintenance Control planning and management 
Aircraft maintenance action documentation via logs, records, forms, and electronic 

Flight Line operations/functions 
Support Equipment (SE) operation and inspections 
Aircraft inspections 
Aircraft movement 
Corrosion Control/Aircraft Painting 
Troubleshooting 
Preservation and de-preservation 
General aircraft maintenance 
Technical Directive compliance and modifications 
Tool Control Program Tool issue/receipt supporting aircraft maintenance shops including hazardous materials, tool room/box/pouch configuration 
Individual Material Readiness List (IMRL), and Metrology and Calibration (METCAL) Program Management 
Maintenance Data System Administrator / Analyst (SA/A) 
Maintain Aircraft, Engines, and SE Logbooks 
Technical Directive Program Coordinator 
Aviation Life Support System (ALSS) Maintenance 
Material Control (Supply) 
Central Technical Publications Library Program Management 

Note: This list is not meant to be exhaustive or inclusive of all that may be required. 

Depot Level Maintenance requirements: 

Depot-Level (D-Level) Maintenance is performed on materiel requiring major overhaul or a complete rebuild of parts, assemblies, subassemblies, and end items, including the manufacture of parts, modification, testing, and reclamation, as required. It supports maintenance activities by more extensive shop facilities and personnel of higher technical skill than are normally available at the lower levels of maintenance. 

Modernization requirements will be provided via Technical Directives and/or Instructional Data Packages available via NATEC and/or furnished by the Contract Office Representative. 

Validation and Verification: The process for determining the accuracy and adequacy of a proposed TD and reporting results to the preparing activity. Validation and Verification is the actual installation of change kits, incorporation of changes or performance of inspections by personnel of the prescribed skill, using a proposed TD, support equipment and special tools available at, and in an environment comparable to, the average service facilities of the lowest authorized compliance maintenance level. 

ANTICPATED PERIOD OF PERFORMANCE 

There will be potential for up to a seven-year period of performance with coverage to begin NLT 1 January 2026. 

ANTICIPATED CONTRACT TYPE 

Intends to be an Indefinite Delivery Indefinite Quantity (IDIQ) with Fixed Price, Firm Fixed Price-Level of Effort and Cost-type Contract Line Item Numbers (CLINs). 

INSTRUCTIONS 

Part I. Business Information 

Please provide the following business information for your company/institution and for any teaming or joint venture partners: 

–    Company/Institute Name: 

–    Address: 

–    Point of Contact: 

–    CAGE Code: 

–    Phone Number: 

–    E-mail Address: 

–    Web Page URL: 

Based on the referenced NAICS Code, state whether your company is: 

–    Small Business    (Yes / No) 

–    Woman Owned Small Business    (Yes / No) 

–    Small Disadvantaged Business    (Yes / No) 

–    8(a) Certified    (Yes / No) 

–    HUB Zone Certified    (Yes / No) 

–    Veteran Owned Small Business    (Yes / No) 

–    Service Disabled Veteran Small Business    (Yes / No) 

–    System for Award Management (SAM) Registration. (Yes / No) 

–    A statement as to whether your company is domestically or foreign owned (if foreign, please indicate the country of ownership). 

Part II. Capability Statement Questions 

Demonstrate prior/current corporate experience performing government efforts of similar size and scope to the tasking described under “Required Capabilities” within the last three years, to include company’s prior/current experience and demonstrated knowledge of performance analysis, process improvement and system safety. Include contract numbers, procuring agency, contract values, services provided, Government point of contact with current telephone number, and provide a brief description of how the referenced contracts relate to required capabilities. 

Describe your management approach to staffing this effort with qualified personnel. 

Detail what specific technical skills your company possess which ensures capability to perform the tasks. 

Provide a statement including current small/large business status and company profile to include number of employees, annual revenue history, office location, CAGE code, DUNS number, etc. 

If you are a small business, provide an explanation of your company’s ability to perform at least 50% of the tasking described in required capabilities, either individually or along with any combination of small businesses. 

Identify any areas of work that your organization believes should be broken out exclusively for Small Business. 

Describe your company’s existing aircraft modification and prototyping facilities and describe your company’s experience and facilities to paint aircraft and components in accordance with appropriate military service and environmental guidelines. 

Detail the key labor categories and relevant experience of personnel in your company currently on staff that can design, produce, install, test and certify complex aircraft modifications. 

Detail if your company has the demonstrated ability to reverse engineer commercial or military-grade parts/components/assemblies. 

Detail whether your company holds a current AS9100 Certification with no exclusions and with the appropriate revision to include the specific categories for which you have certification. 

RESPONSES 

Your response to this Sources Sought, including any capabilities statement, shall be electronically submitted via email to Rachel Moreau at rachel.e.moreau.civ@us.navy.mil, in either Microsoft Word or Portable Document Format (PDF), and should be no more than 10 pages in length, single-spaced, 12 point font minimum. The deadline for response to this request is 4:00 p.m., Eastern Standard Time, November 3, 2023. 

All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be protected. Information and materials submitted in response to this request WILL NOT be returned. Classified material SHALL NOT be submitted. 

No phone calls will be accepted.  

All questions must be submitted via e-mail to Rachel Moreau at rachel.e.moreau.civ@us.navy.mil. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to these Sources Sought.