GSU THC Postage Funds

The Navajo Area Indian Health Service (NAIHS), Gallup Service Unit, under the Department of Health and Human Services Indian Health Service, has issued a Special Notice regarding their intent to negotiate a sole-source contract for postage fund replenishment services. The agency plans to contract with Pitney Bowes Reserve Account to replenish mail funds at the Tohatchi Health Center. The proposed contract structure includes a base year with four option years, with an anticipated performance period from September 1, 2025, to August 31, 2028. The acquisition falls under NAICS code 532420 (Office Machinery and Equipment Rental and Leasing) with a small business size standard of $40.0 million. The contract will be structured as a firm-fixed-price agreement and will utilize simplified acquisition procedures in conjunction with commercial item acquisition principles.

The primary purpose of this Special Notice is to inform the vendor community of the government's intent to proceed with a sole-source procurement while providing an opportunity for capable vendors to submit capability statements that might influence the acquisition strategy. Interested vendors must submit written capability statements by August 25, 2025, at 10:00 AM MDT, with verbal responses explicitly excluded from consideration. The government emphasizes that this notice does not constitute a request for quotations or proposals, and no solicitation will be issued based on responses. Vendors capable of providing postage fund replenishment services for mail equipment may participate by demonstrating their capabilities within the specified timeframe. The government retains full discretion to determine whether to proceed with the sole-source approach or conduct a competitive procurement based solely on the responses received, with all information being evaluated exclusively for the purpose of making this acquisition strategy determination.