Ground Maintenance Services - FEMA Region 5

The Federal Emergency Management Agency seeks ground maintenance services at its Aurora Annex facility in Aurora, Illinois, with quotes due July 17, 2026 at 5:00 PM CT, as amended July 6. The procurement is set-aside for Total Small Business and results in a single firm fixed-price contract.

Place of performance is 635 West Indian Trail Road, Aurora, Illinois 60506. The base contract period runs July 24, 2026 through July 23, 2027, with four one-year option periods extending through July 23, 2031. A mandatory site visit is scheduled July 15, 2026 at 10:00 AM CT; vendors must pre-register by July 13 at 2:00 PM CT with up to two attendees permitted.

Scope includes year-round grounds maintenance: grass cutting maintained at 2–3 inches height, edging, weeding, leaf cleaning, soil aeration, lawn scarification, grading, mulching, fertilization, planting, seeding, sodding, watering, vegetation and tree pruning, debris removal, hard surface maintenance, outdoor pest control, power washing, furniture maintenance, and garbage removal. Expert lawn services including aeration, dethatching, overseeding, and fertilization must be performed twice annually in spring and early fall. Snow and ice removal covers approximately 6,000 square feet and must be provided 24/7 whenever snow accumulation exceeds one inch, with contractor-supplied ice melt chemicals containing Potassium Chloride or comparable non-damaging alternatives approved by the Contracting Officer Technical Representative. Regular work occurs 7:00 AM to 3:30 PM Monday–Friday; snow operations operate 24/7 as needed. All contractor personnel must obtain facility security clearance, identification cards, and access approval. The contractor must be licensed by applicable state agencies for herbicide and pest control application, employing certified individuals only. Contractor vehicles must display company name signage on both sides.

The incumbent contractor is Banks Lawn Care under prior contract 70FBR522C00000002. Evaluation applies a best-value tradeoff across four factors in descending importance: Technical Capability, Management, Past Performance, and Price. Technical and management proposals are limited to ten pages. Past performance information must address up to three similar contracts within the last three years, including project titles, descriptions, contract amounts, government agencies, contracting officer and COR contact information, performance status, and relevance narratives. Vendors lacking relevant experience receive a neutral rating. Questions are due July 15 at 3:00 PM CT. The NAICS code is 561730 (Landscaping Services); PSC is S208 (Housekeeping–Landscaping/Groundskeeping).