RFQ 70FBR526Q00000003 Questions and Responses.pdf

Questions Answers Is a site visit available or required before contract performance?

A site visit was not required per the solicitation.

Are all cleaning supplies and consumables to be provided by the contractor, or will any be furnished by the Government?

The contractor shall furnish all supplies required to perform the work outlined in the contract.

Can you confirm the expected hours of performance for the cleaning services?

Snow removal services will be provided before 6:00 a.m. as needed. All other services will be performed as scheduling and operational conditions permit.

Are there any security or facility access requirements for contractor personnel?

Yes, all security and access requirements will be provided upon award of the contract to the awardee

Is there any additional information or amendments that prospective offerors should review before submitting a quote? See response to question 3

How frequently would you like the grass to be cut during the growing season (weekly, bi-weekly, or as needed)?

Grass cutting will be performed weekly or bi weekly, depending on the rate of growth. In accordance with the Statement of Work (SOW), grass height shall not exceed the specified maximum length and will be maintained at a uniform height between 2 and 3 inches.

Are there any specific landscaping standards or appearance requirements you would like us to follow? No Will trimming, edging, weed control, and debris removal be included as part of the routine service? Yes Is irrigation available on-site, or is watering outside the scope of work? No Are there any known problem areas or locations that require special attention?

, y q g p lapses in service, including weed control and other corrective landscape maintenance measures.

Do you know the approximate square footage or acreage of the lawn areas included in the contract? No At what snowfall accumulation would you like snow removal services to begin (e.g., 1", 2", etc.)?

( ), p shall commence on a 24/7 basis whenever actual or anticipated snow accumulation exceeds 1 inch.

What is the earliest time we are permitted to arrive on-site for snow removal?

The contractor will be granted 24/7 access to the site. However, all required services must be completed before 0600 hours.

Are we permitted to push and stockpile snow in designated areas of the parking lot, or are there specific locations where snow must be placed? No Is hauling snow off-site ever expected if the designated storage areas become full? Yes Are sidewalks, entrances, handicap spaces, loading docks, and fire lanes included in the snow removal scope? Yes Are salt applications and ice control included? If so, are there preferred products or application requirements? Yes, no preference Do you know the approximate square footage of the parking lot and other paved areas included in the contract? No Who will be the primary point of contact for scheduling, service requests, emergencies, or any issues that may arise during the contract? This will be provided upon Contract award to the awardee.

Is there a preferred method of communication (phone, email, or text) for service updates or weather-related events? Email or phone Are there any holidays, business hours, or special events that would restrict when services can be performed? No

If available, could you please provide any site plans, property maps, or as-built drawings that identify the mowing areas, parking lots, sidewalks, landscaped areas, and designated snow storage locations? This would greatly assist us in preparing the most accurate proposal possible. See attached checklist

Period of performance – The solicitation states an estimated period of performance of July 20, 2026 through June 30, 2027, with four one-year option periods to follow. However, the SOW appears to include legacy period language referencing a base year of July 1, 2022 through June 30, 2023. Would you please confirm that offerors should price the current requirement using the solicitation’s 2026–2027 base period and the four subsequent option years?

The period of Peformance was updated in Amendment to the solicitaiton.

Snow removal / snow placement – The SOW states that snow must be cleared and removed from the property so that there is not an accumulation or piling of snow. Would you please clarify whether this requires offsite hauling of snow, or whether snow may be placed in approved onsite areas so long as it does not obstruct access, parking, visibility, drainage, gates, sidewalks, entrances, or other required areas? Off-site hauling for snow removal.

Prior contract / scope changes – Based on publicly available award information, One Source Commerce understands that prior contract 70FBR522C00000002 was awarded for similar grounds maintenance services at the FEMA Aurora Annex. Would you please confirm whether the current requirement is materially the same as the prior requirement, or identify any material changes in scope, service frequency, site conditions, snow/ice requirements, pressure washing expectations, or access requirements that offerors should consider when preparing pricing? Primarily the same.

Could you please confirm whether the historical contract value reflected in SAM.gov represents substantially the same scope of services being solicited under the current RFQ, or has the scope of work been materially expanded for this solicitation?

Same.

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