Grapevine control and post harvest timber stand improvement at the naval support activity, crane, indiana

SOLICITATION #N4008525Q0014 GRAPEVINE CONTROL AND POST HARVEST TIMBER STAND IMPROVEMENT AT THE NAVAL SUPPORT ACTIVITY, CRANE, INDIANA

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR QUOTATIONS.   A SOLICITATION, SPECIFICATIONS OR DRAWINGS ARE NOT AVAILABLE AT THIS TIME. The intent of this notice is to identify potential offerors for market research purposes to determine whether to set-aside these requirements for small businesses and if so which type of small businesses. 

Naval Facilities Engineering Command Mid-Atlantic (NAVFAC MIDLANT), Public Works Department (PWD) Crane, Indiana is currently seeking potential sources to provide all labor, supervision, tools, materials, equipment and transportation necessary to complete approximately 667 acres of grapevine control and approximately 448 acres of post-harvest timber stand improvement.  Completion date will be 730 calendar days after contract award. 

Award will be made to the company submitting the lowest total price in response to the Request for Quotes.

The NAICS Code for these solicitations is 115310 Support Activities for Forestry. The Small Business Size Standard is $11,500,000.00. 

Under Federal Acquisition Regulations (FAR) guidelines, the prime contractor will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the 50 percent subcontract amount that cannot be exceeded

Sources are sought from 8(a) firms; Service Disabled Veteran Owned Small Businesses (SDVOSB); Historically Underutilized Business Zone (HUBZone) concerns; Economically Disadvantaged Woman-Owned Small Business (EDWOSB) concerns, or small businesses. The intent is to issue a solicitation on a set aside basis for 8(a) Region V businesses, SDVOSB, HUB Zone concerns, EDWOSB, or small business concerns. The type of set-aside to be issued will depend upon the responses to this sources sought synopsis. The Government must ensure there is adequate competition among the potential pool of contractors. Failure to submit all information requested below will result in a contractor not being considered as an interested 8a Region V business, SDVOSB, HUBZone concern, EDWOSB, or small business concern. If an adequate number of qualified responses is not received from these businesses, then the Government will issue the solicitation as an unrestricted procurement.

Interested 8(a) Region V Businesses, SDVOB, HUBZone concerns, or EDWOSB, shall indicate their interest to the Contracting Officer in writing by providing a Statement of Qualifications. The Statement of Qualifications shall include the following information: 

(a) A copy of the certificate issued by the SBA of your qualifications as a 8(a) Region “V” contractor, HUBZone concern, or EDWOSB concern; SDVOSB must also provide documentation of their status,

(b) Describe your partnering, teaming or joint venture intentions, if any, 

(c) A positive statement of your intention to submit an offer for this solicitation as a prime contractor,

(d) Description of work performed in the past three years that is similar in type, size, scope, and complexity including contract numbers, project titles, dollar amounts, and points of contact, along with telephone numbers,

(e) Provide a brief description of work capabilities, and

(f) Show employment of a professional forester who has graduated from an SAF accredited university.  

The government anticipates that the solicitation will be issued on or about 07 August 2025 with quotes due a minimum of 14 calendar days after the solicitation is released.  In accordance with FAR 5.102(a) (7) availability of the solicitation will be limited to the electronic medium and the Government will NOT provide copies.  The solicitation once issued will be available for download free of charge via the link on the Contract Opportunities page of the sam.gov website.    ALL QUOTES SHALL BE SUBMITTED VIA THE INTERNET AT: https://piee.eb.mil.  ALL APPLICANTS ARE REQUIRED TO REGISTER PRIOR TO QUOTE SUBMISSION.

Offerors are required to submit price quotes and related quotation requirements electronically via the Solicitation Module in the Procurement Integrated Enterprise Environment (PIEE) website.  The registration for PIEE website is in the right hand corner of the PIEE homepage: https://piee.eb.mil/

Once registered you can view all the trainings (PDF instructions, and videos) at this site if you need them https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/index.xhtml

If you need additional assistance please call 866-618-5988 which is PIEE website support.  

Department of Defense (DoD) training is available at https://dodprocurementtoolbox.com/site-pages/solicitation-module.

Additional Web Based Training is available at https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/index.xhtml

Offerors shall allow adequate time to upload files which may be slower for non-DoD users and to avoid other technical difficulties that may be encountered. Offerors are also responsible for submitting files in the format specified and consistent with requirements stated elsewhere in this solicitation.  Files that cannot be opened, or are otherwise missing the required content are the responsibility of offerors.

All offerors are required to register in the System for Award Management (SAM) database in accordance with FAR 52.204-7(b) (1). It will take approximately 12-15 business days after a contractor submits the required information for the SAM account to become active and the contractor to be registered.  Contractors are required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract. LACK OF REGISTRATION IN THE SAM DATABASE PRIOR TO THE QUOTE DUE DATE WILL MAKE THE OFFEROR INELIGIBLE FOR AWARD.  Interested offerors not already registered in the SAM database are highly encouraged to do so.  The website address for the SAM database is:  https://www.sam.gov Registration in SAM is free. 

All contractual and technical inquires shall be submitted via electronic mail to carrie.l.grimard.civ@us.navy.mil. 

Receipt of potential offeror’s Statement of Qualifications shall be received no later than 2:00 PM (EDT) on 28 July  2025.