General Handyman Services Contract for NIMH

General Handyman Services Contract
Competitive Combined Synopsis/Solicitation
NIMH 22-003900

INTRODUCTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This acquisition is being conducted in accordance with the procedures of FAR Part 13--Simplified Acquisition Procedures.

The solicitation number is NIMH19-003835 and the solicitation is issued as a request for quotation (RFQ). 

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE

The intended procurement is classified under NAICS code 238390, $16.5M.
 

SET-ASIDE STATUS

This acquisition is restricted and available for Women Owned Small Business (WOSB) Set-Aside.
 

ACQUISITION AUTHORITY

This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures and FAR Part 12—Acquisition of Commercial Items and is expected to exceed the simplified acquisition threshold.            

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-03 dated July 12, 2019. The resultant contract will include all applicable provisions and clauses in effect through this date.

DESCRIPTION OF REQUIREMENT

Background
The National Institute of Mental Health (NIMH) is the lead Federal Agency for research on mental illnesses.  The mission of the NIMH is to transform the understanding and treatment of mental illnesses through basic and clinical research, paving the way for prevention, recovery, and cure.

The NIMH is requiring general handyman services in support of the NIMH scientific and administrative staff throughout various research laboratories and office spaces on the main National Institutes of Health (NIH) Campus in Bethesda, MD.  The purpose of this contract is to provide general handyman services for everyday minor tasks that are generally considered “carpentry” in nature and do not involve alteration of building infrastructure or major utilities.

Purpose
The purpose of this acquisition is to establish an IC-wide multi-year contract to acquire facilities support services for on-site facility maintenance, minor alterations, and repairs of a handyman nature.

Project Requirements
 

See Attached Statement of Work for details.

Delivery Requirements/Period of Performance

The period of performance will be one 12-month base year from the date of the award and four 12-month option years if possible.

The following cost estimates summarize the three or five-year performance periods:

(~3% increase per year after base year)

Base Year (9/25/2022 - 9/24/23)                                            $80,000.     

Option Year 1  (9/25/23 - 9/24/24)                                          $82,401

Option Year 2  (9/25/24 – 9/24/25)                                         $84,872

Option Year 3  (9/25/25 – 9/24/26)                                         $87,418

Option Year 4  (9/25/26 – 9/24/27)                                         $90,041

Total:                                                                                      $424,732

Place of Performance

The place of performance shall be the National Institutes of Health, National Institute of Mental Health (NIMH), NIH Bethesda Main Campus, specifically, but not limited to,buildings 10, 10CRC, 13, 15K, 31, 35, 35A and 49.

Contract Type
The Government intends to issue a time and materials purchase order for this requirement. Invoicing shall be in accordance with the Prompt Payment Act and payment shall be made via Electronic Funds Transfer (EFT).

Response Format
Responses to this solicitation must include clear and convincing evidence of the offeror’s capability of fulfilling the requirement as it relates to the salient characteristics of the product.  The offeror must indicate in their response as to whether the brand-name or equal product proposed can or cannot meet the salient characteristics as stated in this combined solicitation synopsis.  

In addition, the quote must provide their company name, Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.”

TECHNICAL PROPOSAL
Offerors may provide up to 20, 8.5 by 11-inch pages (using no less than 10 font size) as their proposal to be evaluated by the Source Evaluation Panel. The technical submission will address the Statement of Work and be responsive to the attached evaluation factors. The 20-page technical submission limitation does not include and is in addition to the pages relating to relevant resume credentials and the price proposal. Technical submission pages in excess of this page limitation will not be considered.

COST/PRICE PROPOSAL
The cost/price proposal must be completed to include all costs related to the Statement of Work, including the hourly, daily and monthly rates, as appropriate, and all direct and indirect costs for the base and option years. The cost/price proposal shall be submitted in the Microsoft Excel format.

LEVEL OF EFFORT  

The estimated level of effort for this requirement is estimated for the base period and subsequent option periods. The Government’s cost estimate was created using historical data obtained from previous work orders.

                                                                        Fully Loaded

Labor Type                  Hours Per Year           Hourly Rate*               Total Cost

Carpenter                    354                              $75.00                       $26,550

General Laborer          170                              $34.00                         $5,780

Project Manager         114                              $111.00                     $12,654

                                    639                              Labor Subtotal:            $44,984

                                                                        Materials Subtotal:      $35,016

                                                                        Base Year                   $80,000

These hours will remain the same throughout the contract. However, a ~3% increase in the hourly rate will be added with each option year exercised.  The materials cost will also increase by ~3% with each option year exercised.

If total material cost per year is not reached, the funds can be used for labor cost and if the labor cost (up to max 639 hours) is not reached, the funds can be used for material cost. 

EVALUATION
The provision at FAR clause 52.212-2, Evaluation - Commercial Items, applies to this acquisition.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. See Evaluation Criteria attachment for details.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

ADDITIONAL INFORMATION

The Offerors to include a completed copy of the provision at FAR clause 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.

The FAR clause at 52.213-4, Terms and Conditions – Simplified Acquisitions (Other Than Commercial Items). See Clauses attachment.

FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. See clauses attachment.

The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement.

Responses to this solicitation must include clear and convincing evidence of the offeror's capability of fulfilling the requirement as it relates to the technical evaluation criteria. The price proposal must include labor costs, breakdown and rationale for other direct costs or materials, and the total amount.

In addition, the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov."

CLOSING INFORMATION

All responses must be received by 4:30 p.m. EST, Monday, July 25, 2022 and reference number NIMH22-003900. Responses may be submitted electronically to jeff.moore@nih.gov, and robin.knighty@nih.gov. Any questions must be submitted by 4:30 PM EST on Wednesday, July 20, 2022.

Fax responses will not be accepted.