Gate Barrier Maintenance
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- FA850125Q0072
- Agency
- Air Force Sustainment Center Air Force Materiel Command, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Warner Robins, Georgia 31098, United States
- Points of contact
-
- Kevin Hinman kevin.hinman.2@us.af.mil (730) 326-8337
- Gaibrielle Francis gaibrielle_alexis.francis.1@us.af.mil
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Materiel Command Air Force Sustainment Center is soliciting quotes for comprehensive vehicle barrier maintenance and repair services at Robins Air Force Base. The solicitation (FA850125Q0072) seeks a contractor to provide all personnel, labor, equipment, supplies, and services necessary to maintain Air Force vehicle barrier systems, including actuators, control systems, hydraulic equipment, safety loops, traffic lights, and associated computerized systems. Contractors must provide quarterly preventive maintenance, emergency response within 6 hours, routine service calls within 24 hours, and maintain a 96% operational rate for barrier systems. The contractor must employ qualified technicians with specific experience requirements, including lead technicians with at least three years of experience and barrier technicians with at least one year of experience maintaining vehicle barriers and traffic control systems. This combined synopsis/solicitation operates under NAICS code 811310 with a size standard of $12.5 million, and the response deadline has been extended to September 5, 2025.
This is a full and open competition with no set-aside designation, despite conflicting information in one document referencing a Women-Owned Small Business set-aside. The contract structure includes a base period from September 15, 2025, to September 30, 2026, with four additional one-year option periods that could extend performance through September 30, 2030, representing a total potential value of $12.5 million. The maintenance services will cover four gate locations at Robins Air Force Base in Warner Robins, Georgia, including Russell Gate, Watson Gate, Green Street Gate, and Commercial Truck Gate, which feature American Physical Security Group and Nasatka Security wedge barriers ranging from 3-5 wedges per gate. Key deliverables include quarterly status reports, annual training materials and sessions, and comprehensive maintenance documentation, with the contractor required to provide Direct To Metal paint for barrier markings and maintain detailed service logs for all maintenance activities.
Notice text
3 versions
Update #3 · Latest ·
COMBINED SYNOPSIS/SOLICITATION
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
This notice is issued as a request for Quotation (RFQ) with the reference number of FA850125Q0072.
This solicitation notice and all incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05 dated 07 August 2025
This requirement will be a full and open competition under the following NAICS and size standards:
NAICS: 811310; Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Size Standard: $12.5 Million Dollars
This Solicitation and subsequent quotes will use the Contract Line Items (CLINs) format listed in the RFQ.
DESCRIPTION: Vehicle Barrier Maintenance and Repair (VBMR)
The Contractor shall provide all personnel, labor, equipment, supplies, tools, materials, supervision, travel, periodic inspection, minor repair, and other items and services necessary to provide maintenance for Air Force (AF) vehicle barrier systems. Vehicle barrier systems include, but are not limited to, support equipment such as actuators, control systems (including software), control wiring, circuitry, structural framework, lighting, spring assembly, hydraulic-related equipment, safety loops and other vehicle detection systems, switches, corresponding traffic lights, light duty drop arms, associated computerized systems, and control cabinets. Work shall comply with all applicable commercial and United States (US) military standards/specifications as well as Federal, State, and local laws and regulations (see Performance Work Statement (PWS) Appendix C). It is the Contractor’s responsibility to manage the execution of the PWS requirements in such a manner as to maintain equipment operational rates in accordance with (IAW) PWS Table 2: Services Summary, minimize equipment downtime, and minimize costs per the performance requirements listed in the PWS.
The provision 52.212-1; Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition. The provision is incorporated by reference and can be viewed at https://www.acquisition.gov/far/52.212-1.
The provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, is applicable to this requirement. The specific evaluation criteria determined by the Contracting officer in paragraph (a) is as follows:
“The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:”
-
Lowest Firm Fixed Price that meets the Technical characteristics identified in this solicitation.
Offerors are advised to include with their quotes a completed copy of the requirements stated in the provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer. Failure to do so may disqualify the offeror from award.
The provision and subsequent clause 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition and is incorporated by reference.
The provision and subsequent clauses at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services applies to this acquisition.
The DOD, based upon audit findings, has renewed its focus on Financial Capability/Responsibility of federal contractors who receive awards. As such, the following information is requested to all potential offerors:
-
Please provide a narrative statement from your company on how you can successfully cover your financial responsibilities for the full period of performance under this contract and potential options under this contract.
-
Along with this narrative, please provide any substantiating documentation that you feel would bolster your position. Examples of substantiating documentation can be found at DFARS 232.072-2.
Please provide this data no later than 29 August 2025
Lastly, for your awareness, requests for pre-award surveys of your companies were sent to DCMA. We are doing the above in parallel with that effort in the event that DCMA’s review timeline exceeds our award schedule. Do not be surprised if you hear from them soon as well.
CHANGE 01 (27 August 2025): Government responses to submitted RFIs have been attached to this posting.
Quotes will be due no later than 1200 EST on 29 August 2025 via email correspondence to the individuals identified below.
Any questions regarding this Solicitation can be directed to Kevin Hinman @ kevin.hinman.2@us.af.mil or SrA Gabrielle Alexis Francis @ gaibrielle_alexis.francis.1@us.af.mil.
Please see list of attachments for further details
PLEASE SEE ATTACHED AMMENDMENT.
Update #2 ·
COMBINED SYNOPSIS/SOLICITATION
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
This notice is issued as a request for Quotation (RFQ) with the reference number of FA850125Q0072.
This solicitation notice and all incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05 dated 07 August 2025
This requirement will be a full and open competition under the following NAICS and size standards:
NAICS: 811310; Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Size Standard: $12.5 Million Dollars
This Solicitation and subsequent quotes will use the Contract Line Items (CLINs) format listed in the RFQ.
DESCRIPTION: Vehicle Barrier Maintenance and Repair (VBMR)
The Contractor shall provide all personnel, labor, equipment, supplies, tools, materials, supervision, travel, periodic inspection, minor repair, and other items and services necessary to provide maintenance for Air Force (AF) vehicle barrier systems. Vehicle barrier systems include, but are not limited to, support equipment such as actuators, control systems (including software), control wiring, circuitry, structural framework, lighting, spring assembly, hydraulic-related equipment, safety loops and other vehicle detection systems, switches, corresponding traffic lights, light duty drop arms, associated computerized systems, and control cabinets. Work shall comply with all applicable commercial and United States (US) military standards/specifications as well as Federal, State, and local laws and regulations (see Performance Work Statement (PWS) Appendix C). It is the Contractor’s responsibility to manage the execution of the PWS requirements in such a manner as to maintain equipment operational rates in accordance with (IAW) PWS Table 2: Services Summary, minimize equipment downtime, and minimize costs per the performance requirements listed in the PWS.
The provision 52.212-1; Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition. The provision is incorporated by reference and can be viewed at https://www.acquisition.gov/far/52.212-1.
The provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, is applicable to this requirement. The specific evaluation criteria determined by the Contracting officer in paragraph (a) is as follows:
“The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:”
-
Lowest Firm Fixed Price that meets the Technical characteristics identified in this solicitation.
Offerors are advised to include with their quotes a completed copy of the requirements stated in the provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer. Failure to do so may disqualify the offeror from award.
The provision and subsequent clause 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition and is incorporated by reference.
The provision and subsequent clauses at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services applies to this acquisition.
The DOD, based upon audit findings, has renewed its focus on Financial Capability/Responsibility of federal contractors who receive awards. As such, the following information is requested to all potential offerors:
-
Please provide a narrative statement from your company on how you can successfully cover your financial responsibilities for the full period of performance under this contract and potential options under this contract.
-
Along with this narrative, please provide any substantiating documentation that you feel would bolster your position. Examples of substantiating documentation can be found at DFARS 232.072-2.
Please provide this data no later than 29 August 2025
Lastly, for your awareness, requests for pre-award surveys of your companies were sent to DCMA. We are doing the above in parallel with that effort in the event that DCMA’s review timeline exceeds our award schedule. Do not be surprised if you hear from them soon as well.
CHANGE 01 (27 August 2025): Government responses to submitted RFIs have been attached to this posting.
Quotes will be due no later than 1200 EST on 29 August 2025 via email correspondence to the individuals identified below.
Any questions regarding this Solicitation can be directed to Kevin Hinman @ kevin.hinman.2@us.af.mil or SrA Gabrielle Alexis Francis @ gaibrielle_alexis.francis.1@us.af.mil.
Please see list of attachments for further details
Update #1 ·
COMBINED SYNOPSIS/SOLICITATION
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
This notice is issued as a request for Quotation (RFQ) with the reference number of FA850125Q0072.
This solicitation notice and all incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05 dated 07 August 2025
This requirement will be a full and open competition under the following NAICS and size standards:
NAICS: 811310; Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Size Standard: $12.5 Million Dollars
This Solicitation and subsequent quotes will use the Contract Line Items (CLINs) format listed in the RFQ.
DESCRIPTION: Vehicle Barrier Maintenance and Repair (VBMR)
The Contractor shall provide all personnel, labor, equipment, supplies, tools, materials, supervision, travel, periodic inspection, minor repair, and other items and services necessary to provide maintenance for Air Force (AF) vehicle barrier systems. Vehicle barrier systems include, but are not limited to, support equipment such as actuators, control systems (including software), control wiring, circuitry, structural framework, lighting, spring assembly, hydraulic-related equipment, safety loops and other vehicle detection systems, switches, corresponding traffic lights, light duty drop arms, associated computerized systems, and control cabinets. Work shall comply with all applicable commercial and United States (US) military standards/specifications as well as Federal, State, and local laws and regulations (see Performance Work Statement (PWS) Appendix C). It is the Contractor’s responsibility to manage the execution of the PWS requirements in such a manner as to maintain equipment operational rates in accordance with (IAW) PWS Table 2: Services Summary, minimize equipment downtime, and minimize costs per the performance requirements listed in the PWS.
The provision 52.212-1; Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition. The provision is incorporated by reference and can be viewed at https://www.acquisition.gov/far/52.212-1.
The provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, is applicable to this requirement. The specific evaluation criteria determined by the Contracting officer in paragraph (a) is as follows:
“The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:”
-
Lowest Firm Fixed Price that meets the Technical characteristics identified in this solicitation.
Offerors are advised to include with their quotes a completed copy of the requirements stated in the provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer. Failure to do so may disqualify the offeror from award.
The provision and subsequent clause 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition and is incorporated by reference.
The provision and subsequent clauses at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services applies to this acquisition.
The DOD, based upon audit findings, has renewed its focus on Financial Capability/Responsibility of federal contractors who receive awards. As such, the following information is requested to all potential offerors:
-
Please provide a narrative statement from your company on how you can successfully cover your financial responsibilities for the full period of performance under this contract and potential options under this contract.
-
Along with this narrative, please provide any substantiating documentation that you feel would bolster your position. Examples of substantiating documentation can be found at DFARS 232.072-2.
Please provide this data no later than 29 August 2025
Lastly, for your awareness, requests for pre-award surveys of your companies were sent to DCMA. We are doing the above in parallel with that effort in the event that DCMA’s review timeline exceeds our award schedule. Do not be surprised if you hear from them soon as well.
Quotes will be due no later than 1200 EST on 29 August 2025 via email correspondence to the individuals identified below.
Any questions regarding this Solicitation can be directed to Kevin Hinman @ kevin.hinman.2@us.af.mil or SrA Gabrielle Alexis Francis @ gaibrielle_alexis.francis.1@us.af.mil.
Please see list of attachments for further details
Attachments
| File | Type | Posted |
|---|---|---|
| SF30_FA850125Q00720001.pdf | ||
| RFI_FA850125Q0072_Rev00_08272025.xlsx | XLSX spreadsheet | |
| Attachment 1 - FA850125Q0072.pdf | ||
| Attachment 4-CDRL - Training Materials.pdf | ||
| Attachment 3- CDRL - Quarterly Status Report.pdf | ||
| Attachment 2- PWS.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Gate Barrier Maintenance | Award Notice | |
| Gate Barrier Maintenance | Solicitation |
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