Gardening Services for Consulate General Compound in Guayaquil, Ecuador
Closed Solicitation Posted
Not the latest version. See the latest special notice from .
- Solicitation number
- 19EC3026R0001
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561730 Landscaping Services
- Place of performance
- Guayas Ecuador
- Points of contact
-
- Jorge Armijos guayaquilcontracting@state.gov +593437170000
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is seeking proposals for comprehensive gardening and landscaping services at the U.S. Consulate General Compound in Guayaquil, Ecuador, under RFP number 19EC3026R0001. The contractor must provide all labor, materials, equipment, and supplies necessary for grounds maintenance, including grass cutting and edging, trimming, weeding, fertilization, pruning, pest control, leaf removal, and watering. Key qualifications include a minimum of five years' experience in specialized gardening services and either established business operations in Ecuador or a commitment to establish an office within 30 days of award. The contractor must maintain a supervisor and minimum of six qualified gardeners on-site, with all workers affiliated with Ecuador's social security system (IESS) and certified for working at heights. Award will be made to the most advantageous, technically acceptable, responsible contractor offering the lowest price based on initial offers, though discussions may be held with companies in the competitive range if necessary. Proposals are due by 17:00 local time on March 31, 2026, with a mandatory pre-proposal conference and site visit scheduled for March 17, 2026, at 10:30 local time, requiring participant registration by March 15, 2026. Questions regarding the solicitation must be submitted in writing by 17:00 local time on March 20, 2026.
This solicitation carries no set-aside designations and names no incumbent contractor. The contract will be priced on a firm fixed-price monthly basis with a base period of 12 months plus four optional one-year renewal periods, with Value Added Tax (VAT) calculated separately at 15%, though no specific budget range or award value is disclosed in the solicitation notice. The contractor must obtain General Liability insurance per Ecuadorian law and Defense Base Act (DBA) insurance, which is mandatory for all U.S. government contracts performed outside the United States. Additional deliverables include a comprehensive Safety Plan, Grounds Maintenance Plan (due within 30 days of award), Contractor Quality Control Management Plan, and a transition plan (due one business day after award). The place of performance is the U.S. Consulate General Compound and Consul General Residence in Guayaquil, Guayas, Ecuador, with proposals required in English, submitted electronically in PDF format (maximum 25MB) to GuayaquilContracting@state.gov.
Notice text
Enclosed is a Request for Proposals (RFP) for Gardening Services at the U.S. Consulate General in Guayaquil, Ecuador. If you would like to submit a proposal, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit your proposal to the address shown on the Standard Form 1449 accompanying this letter.
The U.S. Government intends to award a contract to a responsible company which submits an acceptable offer at the lowest price. We intend to award a contract based on initial offers without holding discussions, although we may hold discussions with companies in the competitive range if it is determined necessary.
The Consulate intends to conduct a pre-proposal conference followed by a site visit. The pre-proposal conference will be held on March 17, 2026, at 10:30 (local time) at the U.S. Consulate General in Guayaquil. Prospective offerors interested in bidding and attending the pre-proposal conference and site visit, must submit a list of complete names and ID numbers of all participants to: GuayaquilContracting@state.gov with the subject line “19EC3026R0001 Gardening Services Solicitation” by 14:00 (local time) on March 15, 2026.
No one will be allowed to enter the premises without prior notification. Attendance at the pre-proposal conference and site visit is strongly recommended. Offerors are encouraged to review the solicitation documents in advance.
Proposals are due by 17:00 (local time) on March 31, 2026. No proposals will be accepted after that time. Proposals must be in English, and incomplete proposals will not be accepted.
Your proposal must be submitted electronically with the subject line “19EC3026R0001 Gardening Services” to GuayaquilContracting@state.gov.
It is important to make sure the submission is made in the size and format specified, in Adobe Acrobat (PDF) file format. The file size must not exceed 25MB. If the file size should exceed 25MB, the submission must be made in separate documents attached to separate emails of less than 25MB each.
Please direct any questions regarding this solicitation in writing with the subject line “19EC3026R0001 Gardening Services Questions” to: GuayaquilContracting@state.gov no later than 17:00 (local time) on March 20, 2026. Questions must be written in English.
In order for a proposal to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, Pricing
3. Section 5, Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at the time of proposal submission may deem the offeror’s proposal non-responsible, If so, no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
| File | Type | Posted |
|---|---|---|
| 19EC3026R0001 Gardening Services Solicitation.pdf | ||
| 19EC3026R0001 RFP Cover Letter.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Gardening Services for Consulate General Compound in Guayaquil, Ecuador | Special Notice | |
| This notice | Solicitation | |
| Gardening Services for Consulate General Compound in Guayaquil, Ecuador | Pre-Solicitation |
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