FY26 Yellow Ribbon Event

The Kentucky Army National Guard is seeking pricing for conference space and lodging services for a FY26 Yellow Ribbon Event, a post-deployment program for the 223rd Military Police Company. This Request for Quote (RFQ) Solicitation Number W912KZ26QA001 is being issued by the Department of the Army Kentucky Army National Guard and requires vendors to provide detailed pricing for venue and accommodation services. The procurement specifies that the venue must accommodate 459 attendees in three distinct spaces: a main conference room with theatre-style seating and full audiovisual capabilities, a youth activities room for 50 children ages 6-17, and a breakout room for group discussions. Additionally, vendors must provide 40 hotel rooms for overnight lodging, complimentary parking for 300 vehicles, and light refreshments at a maximum cost of $4 per person per day. The solicitation is unfunded, meaning the government's obligation is contingent upon the availability of appropriated funds, and responses are due by November 24, 2025, with a contract approval deadline of November 30, 2025. No specific evaluation criteria beyond the pricing submission and security assessment requirements are detailed in the available documentation.

This opportunity is designated as a Total Small Business set-aside, restricting competition to small business concerns as defined by the Small Business Administration. No incumbent contractors or current award values are identified in the solicitation materials. The event will take place on December 6, 2025, in Louisville, Kentucky 40213, requiring the selected vendor to conduct and pass a security assessment with at least a marginal score prior to contract execution. The Statement of Work specifies that the Yellow Ribbon Event is a one-day post-deployment gathering, requiring comprehensive venue capabilities and hospitality services to support military personnel and their families. The procurement is categorized under NAICS 721110 (Hotels except Casino Hotels and Motels) and PSC V231 (Lodging, Hotel/Motel), indicating the primary services sought are lodging and conference facilities in the Louisville metropolitan area.