FY26 State Family Programs Workshop and Youth Symposium
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- W912NR26QA009
- Agency
-
Army National Guard
Department of the Army, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Baton Rouge, Louisiana, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Louisiana National Guard Office of Family Programs is seeking a facility to provide comprehensive hotel and catering services for the FY26 State Family Programs Workshop and Youth Symposium through a Request for Quote (RFQ) issued by the Department of the Army National Guard. The contractor must deliver lodging accommodations, conference space, parking, catering, and dining services for approximately 125 participants including Service Members, family members, youth, family readiness volunteers, and event staff. Key requirements include providing 70 sleeping rooms at federal government lodging rates, conference and breakout spaces with audiovisual equipment, 115 parking spaces with in-and-out privileges, multiple meals within GSA per diem rates, and daily facility maintenance meeting National Fire Code compliance and quality standards. Offerors will be evaluated based on adherence to specifications, proof of past performance with Government contracts, and technical acceptability, with award made to the Lowest Priced Technically Acceptable offeror. Prospective contractors must submit questions by March 20, 2026 at 4:00 p.m. Central Time, with completed quotation worksheets due electronically to the Contract Specialist and Contracting Officer by March 24, 2026 at 8:00 a.m. Central Time.
This solicitation is designated as a Total Small Business set-aside, limiting competition to small business entities. The event is scheduled for April 24–26, 2026 in Baton Rouge, Louisiana, with service hours running from 9:00 a.m. to 8:00 p.m. CST on Friday and 6:30 a.m. to 5:00 p.m. CST on Sunday. The contract is classified as Firm Fixed Price under NAICS code 721110 (Hotels and Motels) and PSC code V231 (Lodging, Hotel/Motel). Offerors must maintain current active registration in the System for Award Management (SAM) and provide UEI, DUNS & Bradstreet number, CAGE Code, and Federal Tax ID with their proposals. While no specific award value is stated in the available documents, the pricing worksheet requests quotes for 140 lodging units, seven meals for 125–165 participants, exhibit tables, audiovisual equipment, meeting space, and meal gratuity.
Notice text
The Louisiana National Guard (LANG) Office of Family Programs (OFP), is seeking a facility to provide 70 sleeping rooms, conference space, parking, catering, and dining accommodations for approximately 125 participants (i.e. Service Members, Family Members, youth, family readiness volunteers, and event staff) on Friday, 24 April 2026 – Sunday, 26 April 2026 in Baton Rouge, LA.
The contractor shall provide services between the hours of 0900-2000 CST on Friday, 24 April 2026 through 0630-1700 CST on Sunday, 26 April 2026 except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance will be in Baton Rouge, LA. The contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.
Files
| File | Type | Posted |
|---|---|---|
| W912NR26QA009.docx | DOCX document | |
| State Family Programs Workshop and Youth Symposium FY26_PWS_V1.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| FY26 State Family Programs Workshop and Youth Symposium | Award Notice | |
| This notice | Solicitation |
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