FY25 passover food items

General Information

The Federal Correctional Complex Victorville, Victorville, California, issued Solicitation Number 15B61625Q00000005, for the requirements of: FY25 PASSOVER Kosher Food Items.  This solicitation is restricted to 100% Small Business Set-Aside.

The contract type is a firm-fixed price.  The associated North American Industrial Classification System (NAICS) code for this procurement is 311999 with a Small Business Size Standard of 700 Employees.   The solicitation is restricted to 100% Small Business.

Please ensure that you only bid on items that you can and will provide, meeting the provided specifications, during the requested delivery timeframe.  If you cannot provide items that you were awarded, performance will be recorded and may affect future awards.

The Point of Contact for all information regarding this solicitation is Francisco DeJesus, Contract Specialist, fdejesus@bop.gov.  This solicitation is issued as a Request for Quotation (RFQ), and distributed solely through the Federal Business Opportunities website, www.SAM.gov.  All future information about this acquisition, including solicitation amendments, will also be distributed solely through this site.  Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this acquisition.  The only format for answering questions and submission of bids will be through e-mail.

Submission of Quotations

Completed quotes may be submitted electronically via e-mail to fdejesus@bop.gov.  All responsible sources must submit a written quote on the attached BRQ SF1449, which will be considered for award.

The date for receipts of quotes is no later than 9:00 a.m. Pacific Standard Time on Tuesday, February 4, 2025.  Quotes must be marked with the Solicitation Number (15B61625Q00000005) and include the Quoter’s Unique Entity Identifier (not DUNS number) for SAM, point of contact for the vendor, and all required information, to the attention of Francisco DeJesus, Contract Specialist.  Any questions regarding this requirement may be submitted to Francisco DeJesus, at fdejesus@bop.gov. (Normal working hours are 6:00am - 2:30pm PST, Monday - Friday.  Please be cognizant when requesting responses.)

All pricing must be good for 30 days beyond anticipated award date.  This includes shipping as FOB Destination.

Unless the Government indicates otherwise within a particular line-item description, each Bidder shall include in their RFQ Response, individual pricing for each line item(s) they are able to provide in order to be considered for award (i.e., Do not use the "included in another line item" function when pricing each line item.)  Failure to comply with this term may results in the Bid being determined to be unacceptable.

No other individual is authorized, either verbally or in writing, to change part numbers, manufacturer, quantity, delivery dates, or any other specifications of this Buy.  Items that do not conform to descriptions found in this Buy will be rejected at the time of delivery, causing a return at the contractor's expense.

Religious Certification Requirements for Meals

All prepared foods purchased and served for this program will be certified by a nationally accepted Orthodox Kashrut Organization such as: OU - Union of Orthodox Jewish Congregations OK - Organized Kashrus Laboratories Star-K Kosher Certification KOF-K Supervision KAJ - K’hal Adas Jeshurun OKS - Organization of Orthodox Kashrus Supervision OV - Vaad Hoeir of Saint Louis Central Rabbinical Congress (CRC) of USA. If questions arise concerning certifications not listed above, contact the National Food Service Administrator.

All items must be Kosher Passover certified.

Also, must send a certification for kosher with bid.

Kosher Items will not contain alcohol, emulsifiers, mind altering substances, enzymes and/or chemicals.

Award

The Government reserves the right to make a single award, or multiple awards, to the responsible quoter(s) whose quote(s), conforming to the solicitation, is considered to be most advantageous to the Government, with past performance and price considered.  Past performance will be considered approximately equal in value to price.  The Best Value Determination method will be used to make award for this requirement.  FAR defines “Best Value” as the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement.  Please include shipping in all pricing, as FOB Destination. Considerations for this Best Value determination include: 1- Price; 2 – Past Performance, to include timeliness of delivery, providing correct product as specified, completing order as awarded/quoted, quality of items provided, and providing the correct quantity of items awarded, as well as FAPIIS and PPIRS reports; (poor past performance, failure to delivery awarded items in the past, not meeting required specifications, etc.) may result with the vendor’s quote being considered as a non-responsible vendor.

Delivery

Deliveries will be made through the Institution’s Food Service Warehouse at the Federal Correctional Complex Victorville, Victorville, California, 13777 Air Expressway Blvd, Victorville, CA, 92394, all deliveries shall be complete no later than March 14, 2025.