FY24 48 RQS Brand Name Hilleberg Tents & Repair Kits or Equal

i. Solicitation FA4877‐24‐Q‐A-297 is issued as a Request for Quotation (RFQ).

ii. This solicitation document incorporates provisions and clauses of those in effect through Federal Acquisition Circular 2024-04 effective 01 May 2024, DFARS provisions and clauses are effective 25 April 2024, and DAFFARS provisions and clauses are effective 07 July 2023.

iii. This procurement is being issued as a Total Small Business set-aside.

iv. The North American Industry Classification System Code is 314910 with a size standard of 500 Employees.

v. The right to make multiple or no award is reserved in the event it is advantageous to the Government to do so.

vi. Davis‐Monthan Air Force Base intends to issue a firm‐fixed price purchase order for the following:

1. CLIN 001:  24 EA – Hilleberg Nallo 2 Tents with accessories (repair kits, stow bag, poles & v-pegs) or EQUAL

vii. The government will issue a purchase order to the offeror whose quote meets lowest price and technical acceptability. Technical acceptability is defined and referred to within this solicitation document as the offeror’s capability statement to meet defined products requested according to salient characteristics.

viii. Important Dates/Times

a. All questions must be submitted via email by 23 May 2024 10:00 AM

b. All quotes must be submitted via email by 31 May 2024 10:00 AM

ix. It is the responsibility of the offeror to review the posting for any changes or amendments that may occur concerning this RFQ. It is the responsibility of the offeror to ensure all quotes and/or questions are submitted no later than the specified due date.

x. Point of Contacts:

a. Primary: Elisa Montoya, elisa.montoya@us.af.mil, (520) 228-2377

b. Alternate: Erick Millan, erick.ramirez_millan@us.af.mil, (520) 228-4967

xi. Attachments

1. Attachment 1 – Brand Name Justification
2. Attachment 2 – Salient Characteristics
3. Attachment 3 – Provisions & Clauses

xii. See provision and clauses attachment for 52.212-1 Instructions to Offerors.

xiii. FAR 52.212-2 Evaluation -- Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible

offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

    (i) technical capability of the service offered to meet the Government requirement;

    (ii) price;

Past Performance will not be evaluated.

This will be a lowest price technically acceptable purchase.

Procedures. The lowest priced offer will be evaluated for technical acceptability. If found technically acceptable award will be made without further consideration. If found technically unacceptable the government will evaluate the next lowest offer for technical acceptability until award can be made to the lowest priced technically acceptable offeror.  Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

(b) Options. Options are not included in this requirement.

(End of Provision)

xiii. OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses of Center/MAJCOM/FLDCOM/DRU/DAFRCO ombudsman/ombudsmen]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)