FY23 EMAD Subscription Agent Services

Solicitation Number: 86614622Q00005

Notice Type: Combined Synopsis/Solicitation

Synopsis:  FY23 EMAD Subscriptions Agent Services – 86614622Q00005

The U.S Department of Housing and Urban Development (HUD) Ft. Worth requires a contractor to order, manage, and provide access to HUD for online and hard copy subscriptions to Purchase Housing Market Analysis Data. The Government anticipates awarding a firm-fixed price (FFP) contract. Additional details on the requirements can be found in the Solicitation 86614622Q00005 (Attachment 1).

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested. This solicitation, 86614622Q00005, is issued as a Request for Quotations (RFQ) and is conducted as a commercial item procurement using Simplified Procedures for Certain Commercial Products and Commercial Services (FAR Part 13.5).

This acquisition is 100% Small Business Set-aside - North American Industry Classification System (NAICS) code 511120 - Periodical Publishers, 1,000 employees.

See the Solicitation 86614622Q00005 (Attachment 1) for details.

THE CONTRACTING OFFICER IS NOT RESPONSIBLE FOR LOCATING OR OBTAINING ANY INFORMATION NOT IDENTIFIED IN THE QUOTE.

IMPORTANT NOTICE TO CONTRACTORS: All prospective awardees are required to register at the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov.

The FAR provisions that apply to this acquisition can be found within Attachment 1.

Attachments to the announcement:
1. Solicitation 86614622Q00005

2. Solicitation Attachment J.1 (Pricing Excel)

Questions are due by 2:00 p.m. (Central Time) on August 29, 2022.  Questions should be directed to CPOFTW@hud.gov.   

Quotations, references AND completed representations and certifications, if not available in SAM, are due electronically no later than by 2:00 p.m. (Central Time) on September 12, 2022 to: CPOFTW@hud.gov   

Be advised that all correspondence sent via e-mail shall contain a subject line that reads "FY23 EMAD Subscriptions Agent Services – 86614623Q00005. Note that e-mail filters are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe, or .zip files). Therefore, if this subject line is not included, the e-mail may not get through the e-mail filters. Also, be advised that .zip or .exe files are not allowable attachments and may be deleted by the e-mail filters. If sending attachments with e-mail, ensure only .PDF, .doc, .docx,. xsls or.xls documents are sent. The e-mail filter may delete any other form of attachments.

The Government is providing the following questions and answers submitted for this procurement:  

1. Number of FTE’s? The Government does not have a specified number of FTE’s for this procurement.
2. Confirm the address for print material? HUD 451 7th Street, SW Washington, DC  20410. Please see Section C.5.1.3. for subscription instructions and Section F.2 for addresses where mailed subscriptions shall be delivered.
3. Referencing the attached excel list of titles, can you please clarify what services “DataWizard” media offering entails under titles #1-5? Real Data provides two different media for delivering their data: Apartment Source CD and DataWizard.

   Apartment Source CD: The Apartment SourceCD is a detailed 500+ page electronic document covering the overall market, submarkets and detailed data on each apartment community. Current and historical data inlcudes vacancies, rents, rent growth, demand, and development pipeline. Detailed information on each apartment community includes floorplans, amenities, rents, vacancies, ownership, management, photos, maps and sales information. The SourceCD is available on-line and includes the printed, 16 page, full color overall market summary report. (A Subscription is two issues and includes the current issue plus the following issue. Subscriptions offer a substantial savings versus buying subsequent single issues).

   DataWizard: The ApartmentData Wizard is our most in-depth report and includes a copy of the SourceCD and Index Report. In addition, the DataWizard includes an interactive GIS mapping application of all apartments and submarkets with exportable GIS files. The MS Excel file allows subscribers to create customized graphs, charts and excel tables of community specific data. The Data Wizard includes up to 5 years of historical inventory, vacancy rates, rent/SF, absorption, completions and units under construction for each community and submarket. Users can create their on customized competitive market area to compare statistics among communities you select. Customized graphs, charts and excel files are all exportable as well. The DataWizard also contains exportable Ownership, Management, addresses, phone and fax numbers for each apartment community. (A Subscription is two issues and includes the current issue plus the following issue. Subscriptions offer a substantial savings versus buying subsequent single issues).                                                                                                                                                                          The DataWizard can be accessed at https://www.aptindex.com/ApartmentMarketStats.cfm