FY2013 dairy products for baltimore, loch raven and perry point

STATEMENT OF WORK & SPECIAL CONTRACT REQUIRMENTS



1.0 INTENT

The Department of Veterans Affairs, Baltimore, MD 21201 intents to make a single award for the provision of milk items to the responsible quoter who submit the most advantageous quote to the Government based on price related factors only. Offeror shall provide milk products for the Nutrition and Food Service Departments at the following locations:



V A Medical Center

10 N. Greene Street,

Baltimore MD 21201



Perry Point V A Medical Center

Building H

Perry Point, MD 21902



Loch Raven Rehabilitation & Community Living Center

3900 Loch Raven Blvd.

Baltimore, MD. 21218



2.0 DESCRIPTION

General Description of Commodities for each location.

VA-BALTIMORE LOCH RAVEN VA-PERRY POINT

Milk 2% X X X

Milk, Skim, Chocolate X X X

Milk, Skim, X X X

Milk, Whole, X X X

Buttermilk, ½ pint X

Cottage Cheese, 5 Pounds X X X

Sour Cream, 5 pounds X

Fruit Drink Punch, Gallon X X X

Fruit Drink Artificially Sweetened X X X

Milk, Lactose, Reduced, X X X

Tea, Sweetened, ½ Pint X X X

Tea, Artificially Sweetened, ½ Pint (No Sugar) X X X

Water, Gallon containers X X X



3.0 UNITED STATES DEPARTMENT OF AGRICULTURE (USDA) STANDARDS AND GUIDELINES

All current United States Department of Agriculture (USDA) standards and guidelines must be met throughout the entire production, packaging, packing, labeling and delivery process.



4.0 PRODUCT FRESHNESS

Production of milk shall not precede delivery by more than twenty-four (24) hours. Milk/dairy items must be freshness dated in either of the following methods:

a. Production date or freshness expiration date directly marked on packaging.

b. Production date or freshness expiration date color coding or similar type markings on packaging.



5.0 TERM OF THE CONTRACT

The contract is effective from October 1, 2012 through September 30, 2014. The contract is subject to the availability of VA funds. The contractor shall perform no service after September 30, 2014 until the contracting officer authorized such services in writing.



6.0 AVAILABILITY OF FUNDS DURING A CONTINUING RESOLUTION

At the beginning of each new fiscal year (October 1st) the federal government or parts thereof may be operating under a Continuing Resolution (CR) and only be funded for a limited period of time rather than for the entire fiscal year. If, at any time, funds for this contract are provided under a CR, funds will only be available for performance under this contract up to and including the expiration date of the CR, and any extension thereof. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond the expiration date of the CR, and any extension thereof, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability.



7.0 DESIGNATION OF CONTRACT REPRESENTATIVE (COTR)

A VA representative of the Contracting Officer will be designated at each facility to represent the Contracting Officer regarding the work being performed under this contract. The foregoing is not to be construed as authorization to interpret or furnish advice and information to the Contractor.



The following individuals are designated to represent the contracting officer:

Supervisor, Nutrition & Food Service - Loch Raven (Lynn Greenberg)

Supervisor, Nutrition & Food Service - Perry Point (Lynn Greenberg)

Supervisor, Nutrition & Food Service - Baltimore (Lynn Greenberg)





8.0 ORDERS

Authorized personnel from Nutrition & Food Service and designated by COTR's will place delivery orders. Orders may be placed by phone, fax, mail, or with route driver. Order is based on facility needs and amounts will increase or decrease in conjunction with demand. Contractor should contact individual medical centers to determine if it is practical for the contractor to check stock of milk/dairy items on hand so an adjustment may be made to prevent over-stock or under-stock.



9.0 BILLINGS

Separate invoices shall be issued for Nutrition & Food Service, for each facility. Billings shall be identified with proper delivery order number and shall reflect all deliveries made against the delivery order. Billings shall be submitted with proper purchase order number. Billings shall reflect all deliveries made against the delivery order. Invoices shall be submitted on the 1st of every month to show a total of all bread products delivered for the previous month. (i.e. for all deliveries in the month of January, H & S Bakery will submit an invoice on February 1st to show a total of deliveries made to each VAMHCS location.) At each location there will be a VAMHCS employee who will inspect and receive all items and ensure items listed have been delivered. At the end of each month, from every location a grand total will be sent to the Perry Point (POC) and a Certified Invoice will be submitted for the grand total of milk/dairy items delivered at all three locations for month.



10 CONTRACT PERFORMANCE MONITORING

The COTR will verify services are actually provided in accordance with the schedule. Only after verification will invoices be approved for payment.



11 FEDERAL HOLIDAYS

The 10 holidays observed by the Federal Government are: New Year's Day (January 1st), Martin Luther King's Birthday (3rd Monday in January), Presidents' Day (3rd Monday in February), Memorial Day (last Monday in May), Independence Day (July 4th), Labor Day (1st Monday in September), Columbus Day (2nd Monday in October), Veterans Day (November 11), Thanksgiving Day (4th Thursday in November), Christmas Day (December 25th) and any other day specifically declared by the President of the United States to be a national holiday.



When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by U.S. Government agencies.

12. FAILURE TO DELIVER

If the Contractor fails to deliver the requested item(s) or acceptable substitute, or to deliver during the required time period, the Government may purchase the item from other sources(s). The Contractor will be held liable for any additional costs associated with procuring item(s) for non-contract sources. Due to a change in Cloverlands juice cartons, all carton containers that leak will be either refunded or replaced per Bonnie Shaffer. VAMHCS sites must retain all defective cartons in order to have them replaced or refunded. The VAMHCS employee must advise the delivery driver that he/she has defective cartons and the Cloverland driver will take inventory of the products and on the next delivery replace all defective containers.



13 HHS/OIG

To ensure that the individuals providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Health and Human Services - Office of Inspector General (HHS/OIG), List of Excluded Individuals/Entities on the OIG Website (www.hhs.gov/oig) for each person providing services under this contract. Further the Contractor is required to certify in its proposal that all persons listed in the contractor's proposal have been compared against the OIG list and are NOT listed. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.



[END OF STATEMENT OF WORK & SPECIAL CONTRACT REQUIREMENTS]

PRODUCT CODE PRODUCT DESCRIPTION PER WEEK ANNUAL USEAGE PRICE TOTAL COST

1237 HVD Plastic 50 HP 150 7800

1459 1% White Plastic HP 4300 223600

1593 Fat Free Skim Gallon 7 364

1633 NF Chocolate 450 23400

1681 Lactaid 200 10400

3130 Sour Cream 1 52

3390 Cottage Cheese 1 52

8083 Orange Drink Gallon 16 832

8347 Fruit Punch Gallon 32 1664

8728 Cloverland Tea w/Lemon 1350 70200

8801 Spring Water Gallon 120 6240







PRODUCT CODE PRODUCT DESCRIPTION PER WEEK ANNUAL USEAGE PRICE TOTAL COST

1237 HVD Plastic 50 HP 100 5200

1459 1% White Plastic HP 350 18200

1593 Fat Free Skim Gallon 0 0

1633 NF Chocolate 0 0

1681 Lactaid 40 2080

3130 Sour Cream 0 0

3390 Cottage Cheese 1 52

8083 Orange Drink Gallon 24 1248

8347 Fruit Punch Gallon 28 1456

8501 Pink Lemonade Gallon 20 1040

8728 Cloverland Tea w/Lemon 100 500

8801 Spring Water Gallon 44 2288





PRODUCT CODE PRODUCT DESCRIPTION PER WEEK ANNUAL USEAGE PRICE TOTAL COST

1237 HVD Plastic 50 HP 350 18200

1459 1% White Plastic HP 1500 78000

1593 Fat Free Skim Gallon 0 0

1633 NF Chocolate 0 0

1681 Lactaid 60 3120

3130 Sour Cream 0 0

3390 Cottage Cheese 1 52

8083 Orange Drink Gallon 8 416

8347 Fruit Punch Gallon 12 624

8501 Pink Lemonade Gallon 8 416

8728 Cloverland Tea w/Lemon 200 10400

8801 Spring Water Gallon 20 1040



TOTAL



SUPPLIES OR SERVICES AND PRICES/COST

Contractors who fail to meet delivery schedules or specifications including total quantity may not be considered for award from future solicitations. Quantities and delivery schedule are estimates

























DELIVERY SCHEDULE





Item 15. Deliver Product To

Time Of Delivery

Frequency Invoices Should Be

Handed to the COTR or designee on the day of delivery TO: Item 18a: Payment Will Be Made By



Loch Raven Rehabilitation & Community Living Center

3900 Loch Raven Blvd.

Baltimore, MD 21218

7:00 AM - 9:00 AM Mon, Tues, Thurs, Fri , excludes Federal Holidays Supervisor, Nutrition & Food Service

Kitchen-G10

3900 Loch Raven Blvd.

Baltimore, MD 21218 Chief, Fiscal Service (04)

VA Medical Center

Building 4

Perry Point, MD 21902

VA Medical Center

Nutrtion & Food Service

Building 17H

Perry Point, MD 21902

6:00 AM - 8:00 AM Mon, Tues, Thurs, Fri & Sat, excludes Federal Holidays Supervisor, N&FS

VA Medical Center

Building 17H

Perry Point, MD 21902 Chief, Fiscal Service (04)

VA Medical Center

Building 4

Perry Point, MD 21902

VA Medical Center

Nutrition & Food Service

10 N. Green Street

Baltimore, MD 21201

6:00 AM - 8:00 AM Mon, Tues, Thurs, Fri excludes Federal Holidays Supervisor, Nutrition & Food Service

VA Medical Center

Kitchen BA 105

Baltimore, MD 21201 Chief, Fiscal Service (04)

VA Medical Center

Building 4

Perry Point, MD 21902

*If a delivery falls on a federal holiday, the vendor must establish an alternative delivery date, and inform each location*