Fuel Supply for U. S. Embassy’s Government-Owned Vehicles (GOVs for the American Embassy in Quito
Closed Solicitation Posted
- Solicitation number
- 19EC7526Q0002
- Agency
-
US Embassy Quito
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 457 Gasoline Stations and Fuel Dealers
- Place of performance
- Quito Pichincha Ecuador
- Points of contact
-
- Matthew Madden quitocontracts@state.gov +5959323985000
Notice details come from SAM.gov. Updated .
About this opportunity
The US Embassy Quito seeks fuel supply for government-owned vehicles at the American Embassy in Quito, Ecuador, with quotations due July 15, 2026, at 4:00 p.m. Quito time. This is an RFQ with no set-aside; award will be made to the responsible offeror submitting the lowest technically acceptable price based on initial quotations, although discussions may occur with companies in the competitive range if necessary.
Place of performance is Quito, Ecuador, with national coverage across Ecuador for fuel station access. The contractor must supply regular gasoline, premium gasoline, and diesel fuel at designated gasoline stations. Estimated annual quantities are 500 gallons of regular gasoline, 500 gallons of premium gasoline, and 100 gallons of diesel, with the government guaranteeing minimum annual orders of 50 gallons each of regular and premium gasoline and maximum annual quantities not to exceed 5,000 gallons of combined gasoline.
The contract structure is a fixed-price with economic price adjustment (EPA) indefinite quantity/indefinite delivery (IDIQ) contract for a base year plus four option years, plus an optional six-month extension. Pricing must be submitted separately from technical proposals and must include Value Added Tax as a separate line item. The contractor must implement a tag/card system for authorized vehicle fuel tracking with detailed invoicing by vehicle identification, transaction date/time, quantity, unit price, and total cost per transaction. Biweekly invoices are required with one month credit terms; payment is due within 45 calendar days. Fuel availability must be maintained at 90 percent of designated stations, and response to service issues must occur within 24 hours. Administrative support must be provided within 48 hours for routine requests and 24 hours for emergencies. Price adjustments are permitted only for official government-mandated fuel price changes in Ecuador and require one week advance written notice. A pre-quotation conference is scheduled for May 26, 2026, at 11:00 a.m. at the Quito Embassy. Questions are due May 29, 2026, at 4:00 p.m. The NAICS code is 457, Gasoline Stations and Fuel Dealers; the PSC code is 9130, Liquid Propellants and Fuels, Petroleum Base.
Notice text
2 versions
Update #2 · Latest ·
Enclosed is a Request for Quotation (RFQ) for Fuel Supply for U.S. Embassy’s Government-Owned Vehicles (GOVs for the American Embassy in Quito, Ecuador. If you would like to submit your quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract to the responsible company submitting a technically acceptable offer at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference at the site, The pre-quotation conference will be held on May 26, 2026, at 11:00 am, at the Quito Embassy, located at Avigiras E12-170 y Av. Eloy Alfaro. Prospective quoters should contact QuitoContracts@state.gov by May 22, 2026, at 11:00 amfor additional information or to arrange entry to the building.
Quotations are due on July 15, 2026, at 04:00 pm Quito time. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.
Direct any questions related to this RFQ toQuitoProcurement@state.gov before May 29, 2026 at 04:00 pm
Your quotation must be submitted electronically only to Quitoprocurement@state.gov. It is important to make sure the submission is made in specific size and format; in Microsoft Word Document (docx) or Microsoft Excel (Microsoft 365 later versions) or as an Adobe Acrobat (PDF) file. format. The file size must not exceed 25MB. If the file size should exceed 25MB, the submission must be made in separate files and attached to separate emails with less than 25MB each. Please submit technical quotation and pricing, separately only to Quitoprocurement@state.gov.
Failure to that may deem the offeror’s quotation to be considered non-responsive and no further consideration will be given.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
Update #1 ·
Enclosed is a Request for Quotation (RFQ) for Fuel Supply for U.S. Embassy’s Government-Owned Vehicles (GOVs for the American Embassy in Quito, Ecuador. If you would like to submit your quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract to the responsible company submitting a technically acceptable offer at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference at the site, The pre-quotation conference will be held on May 26, 2026, at 11:00 am, at the Quito Embassy, located at Avigiras E12-170 y Av. Eloy Alfaro. Prospective quoters should contact QuitoContracts@state.gov by May 22, 2026, at 11:00 amfor additional information or to arrange entry to the building.
Quotations are due on June 10, 2026, at 04:00 pm Quito time. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.
Direct any questions related to this RFQ toQuitoContracts@state.gov before May 29, 2026 at 04:00 pm
Your quotation must be submitted electronically only to QuitoContracts@state.gov. It is important to make sure the submission is made in specific size and format; in Microsoft Word Document (docx) or Microsoft Excel (Microsoft 365 later versions) or as an Adobe Acrobat (PDF) file. format. The file size must not exceed 25MB. If the file size should exceed 25MB, the submission must be made in separate files and attached to separate emails with less than 25MB each. Please submit technical quotation and pricing, separately only to QuitoContracts@state.gov.
Failure to that may deem the offeror’s quotation to be considered non-responsive and no further consideration will be given.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
Files
| File | Type | Posted |
|---|---|---|
| RFQ 19EC7526Q0002 Fuel at Gas Stations.pdf | ||
| A001 Amendment SF30 - 19EC7526Q0002.pdf | ||
| RFQ 19EC7526Q0002 Fuel at Gas Stations.pdf |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Fuel gasoline for MP vehicles | US Embassy Bogota | No set-aside | |
| Supply and Delivery of Fuel for December 2026 | Department of State | No set-aside | |
| U.S. Embassy Canberra Fuel Cards | US Embassy Canberra | No set-aside | |
| Armored Vehicles (SUVs) - U.S. Embassy Quito | Office of Acquisition Management | No set-aside | |
| RFQ 19DR8627Q0002 OFV 3PL Vehicle Insurance | Department of State | No set-aside |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity