Fuel Requirement - Department of State (Erbil, IQ)

This is a Pre-Solicitation Notice Only. Do Not submit proposals or inquiries until the solicitation is posted.  There will also be a specific question and answer period once the solicitation is issued.  The Defense Logistics Agency (Energy), as the Depart of Defense (DOD) Integrated Materiel Manager (IMM) for fuel products and related services, intends to issue a solicitation at a future date for Direct Delivery Fuels (DDF) on a full an open competitive requirement.  The solicitation will be open to all vendors capable of meeting this requirement.  Fuel types are indicated under “Requirement Description” below.  The locations for this requirement are the “U.S. Consulate Erbil, Iraq” and “Ankawa Compound.”

Requirement Description:

Requirement 1:

• Fuel Type: Diesel Fuel, 10 PPM Sulfur (SFD)
• NSN: 9140-01-556-9156
• Monthly Amount: 292,000 U.S. Gallons
• Annual Amount: 3,504,000 U.S. Gallons
• 3-Year Amount: 10,512,000 U.S. Gallons

Requirement 2:

• Fuel Type: MUM
• NSN: 9130-01-272-0983
• Monthly Amount: 1,300 U.S. Gallons
• Annual Amount: 15,600 U.S. Gallons
• 3-Year Amount: 46,800 U.S. Gallons

The information below is provided to inform the vendors of some of the information that may be requested in the solicitation:

• Certificate of Analysis (COA) / Certificate of Quality (COQ) for each fuel type
• MSDS or SDS sheet for each requested product
• Transportation Plan
• Storage Capability
• Letters of Commitments from Suppliers

Additional requirements that must be met at deadline of solicitation when it is posted are:

• Offeror registered in System for Award Management (SAM) at www.sam.gov in order to receive award
• Offeror fully registered in the Joint Contingency Contracting System (JCCS).  Fully registered means that required documents are uploaded with proper the required information without any issues and where the information meets the registration requirement process.  You are not fully registered just because you uploaded your information.  Offerors shall notify the contracting office when they have uploaded all their required documents in their respective location in the JCCS.  When completing JCCS profile the vendor will be required to complete / upload the following documentation:
  • Articles of Association or Letter of Incorporation for the Company
  • Host Nation Business License
  • Tax Identification Certificate / Tax Clearance Letter
  • Tax Statement
  • Complete questionnaire for CENTCOM (Sign certification within 6-month period)
    • Includes requirement to upload an Organizational Chart including names & titles of all Key Management Personnel (KMPs)
  • Current and valid photo identification of all shareholders, directors, and KMPs (front and back for Licenses / top and bottom for Passports)
    • If the shareholder is another entity (company/bank/etc.), please ensure to provide one of the following as the “identification” for that entity:
      • Articles of Association or Letter of Incorporation
      • Business License
      • Annual Report from the previous year
  • Financial Documents:  Bank Statement (within last 6 months); Note (below):
    • Does not need to be audited
    • Cannot be redacted
    • Balance Sheet / Profit & Loss are desired but not required
  • Note: If you are an offeror who lives in a country that does not have taxes or does not have banks, you would need to upload a Memorandum for Record (MFR) on company letterhead stating that fact.

When the solicitation for the requirement is posted, all interested offerors are required to be fully registered and approved within the JCCS system at the time of offer submittal.

Offerors are required to submit their JCCS registration ID# and Cage Code with their proposal submission.  If the offeror is not fully registered in the JCCS system, offeror will not be considered for award and the offeror will be deemed non-responsive to the solicitation.  Any vendor considering a submittal for this requirement should take action to start the registration process with JCCS as soon as possible.

The official solicitation for the requirement will be posted at a future date as previously mentioned.  The U.S. Government will be allowing a period for all interested parties to ask questions in regard to this requirement to the Points of Contact (POCs) on this notice.