Fuel Oil for Pine Ridge Agency

The Bureau of Indian Affairs Great Plains Region is soliciting proposals for the delivery of No. 2 Fuel Oil to the Pine Ridge Agency in South Dakota. The procurement requires contractors to deliver a total of 9,600 gallons of fuel oil to four specified locations within the agency over a four-month performance period from December 1, 2025, through March 31, 2026. Key contract requirements include bulk fuel oil delivery services on an as-needed basis during normal business hours (Monday-Friday, 8:00 AM to 4:30 PM MT), constant surveillance during delivery operations, immediate notification and remediation of any spills, and provision of delivery tickets and MSDS data sheets. The government will evaluate proposals using a Lowest Price Technically Acceptable source selection process, meaning the award will go to the lowest-priced qualified offeror meeting all technical specifications. Quotations must be submitted via email to Crystal Keys by 5:00 PM CST on November 26, 2025, and must include completed pricing templates, company information, a Unique Entity ID, and a signed Indian Economic Enterprise Representation Form.

This solicitation is set aside 100% for Indian Small Business Economic Enterprises (ISBEEs) under the Buy Indian Act, making it unavailable to non-Indian businesses. No incumbent contractor is identified in the solicitation documents. The contract will be awarded as a Firm-Fixed-Price Purchase Order with specific unit pricing submitted by offerors on the provided pricing template. The fuel oil delivery requirement totals 9,600 gallons distributed across four locations: the Pine Ridge Agency Administration Building (2,000 gallons per month), Pine Ridge Adult Offenders Facility (100 gallons per month), Government Quarters Vacant/Renovation Units (200 gallons per month), and Pine Ridge Justice Center (100 gallons per month). Successful contractors must be capable of performing all labor, materials, services, and equipment necessary for compliant delivery in accordance with federal and state guidelines, and will bear responsibility for any cleanup and disposal costs associated with accidental spillage.