Fuel Oil for Cheyenne River Agency

The Bureau of Indian Affairs Great Plains Region is soliciting proposals for the supply and delivery of fuel oil to the Cheyenne River Agency in Eagle Butte, South Dakota. The procurement seeks 29,900 total gallons of heating fuel oil, consisting of 28,400 gallons of Diesel #2 and 1,500 gallons of Diesel #1, to be delivered to three primary locations: the Social Services Building, Fire Management Building, and Vacant BIA Quarters. Vendors must comply with all federal, state, and local regulations and deliver fuel within 72 hours of order using their own trucks and drivers. The solicitation does not specify formal evaluation criteria beyond price and compliance with delivery requirements. The deadline for quote submission is December 19, 2025 at 5:00 PM CST, with interested parties required to submit questions by December 10, 2025 at 5:00 PM CST, and quotes must be emailed to Crystal Keys at crystal.keys@bia.gov with a specified subject line format.

This solicitation is designated as a Total Small Business set-aside, broadened from an initial Indian Economic Enterprise (IEE) designation following amendments issued on December 3 and December 12, 2025. No incumbent contractor or specific award value is identified in the solicitation documents. The contract will be structured as a Firm-Fixed-Price Purchase Order with an Indefinite Delivery Requirements type, covering deliveries approximately every two weeks throughout the performance period from December 20, 2025 through April 19, 2026, with an estimated total of 29,900 gallons to be delivered across the three South Dakota locations. Vendors must provide main and alternate points of contact within seven days of contract award and coordinate delivery schedules with the BIA Contracting Officer to accommodate weather conditions and operational needs.