Fuel Management System Maintenance Services
Closed Solicitation Posted
- Solicitation number
- 19TX1026Q0006
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Ashgabat Asgabat Turkmenistan
- Points of contact
-
- Ashgabat Procurement ashgabatsolicitations@state.gov +99312940045
- Joseph R Williams williamsjr3@state.gov +99312940045
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks preventive maintenance services for fuel management systems at the U.S. Embassy Ashgabat, with quotations due July 28, 2026 at 17:00 Ashgabat time. This is an RFQ with no set-aside, issued on a firm fixed-price basis with no escalation adjustments.
Place of performance is Ashgabat, Turkmenistan. The contract covers annual preventive maintenance on five line items: underground fuel storage tanks, fuel pump controls, fuel dispensing systems, fuel management system panels, and fuel polishing systems. The base period is one year commencing no later than September 1, 2026, with four optional one-year renewal periods. Award will be made to the lowest-priced, technically acceptable, responsible quoter based on initial quotations without discussions, although competitive-range discussions may occur if needed.
Contractors must demonstrate three years' experience in fuel system maintenance for federal facilities and hold certifications on Bennett pumps, Fuel Master systems, and Pneumercator liquid level control systems. Personnel must be trained and certified technicians. Contractors must provide detailed maintenance checklists and inspection reports within 30 days of service completion and maintain Public Liability insurance ($300,000 bodily injury/$500,000 cumulative; $150,000 property damage/$300,000 cumulative) and Workers' Compensation coverage. All contractors must register in SAM and provide personnel security information, including police clearances, within 30 days of award, and comply with all security protocols for diplomatic facilities access. Optional services—repair labor rates and emergency service rates (24-hour response with 4-hour target)—must be priced separately. Quotations must be submitted in English via email to AshgabatSOLICITATIONS@state.gov or in sealed envelope to the U.S. Embassy. NAICS 811310; PSC J091.
Notice text
To All Prospective Offerors:
SUBJECT: RFQ No. 19TX1026Q0006 - Fuel Management System Maintenance Services
Enclosed is a Request for Quotations (RFQ) for Fuel Management System Maintenance Services. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract to the responsible company submitting the technically acceptable offer at the lowest price. The contract will be a firm fixed price with no adjustment for any escalation in costs or prices. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Your quotation must be submitted on or before 17:00 Ashgabat time on July 28, 2026, in a sealed envelope marked "Quotation 19TX1026Q0006 Enclosed" to:
Attention: Contracting Officer U.S. Embassy Ashgabat, Turkmenistan
New Embassy Compound (NEC), 28 Archabil Street
Ashgabat, 744000 Turkmenistan
OR (PREFERABLE) send to Ashgabatsolicitations@state.gov
No quotations will be accepted after this time. Quotes must be in English and incomplete proposals will not be accepted.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors must be registered in SAM at the time of award in accordance with FAR 52.204-7. Failure to maintain active registration may render the offeror ineligible for award. Therefore, offerors are highly encouraged to be registered in SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.
Notice:
“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph
(t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”
“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”
Direct any questions regarding this request for quotations by mail to Ashgabatsolicitations@state.gov
Sincerely,
Joseph R. Williams
Contracting Officer
U.S. Embassy Ashgabat, Turkmenistan
Files
| File | Type | Posted |
|---|---|---|
| RFQ 19TX1026Q0006 - Fuel Management System Services.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Fuel Management System Maintenance Services | Pre-Solicitation |
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