Freezer Door replacement and alarm installation
Cancelled Solicitation Posted
- Solicitation number
- 70Z03325QSEAT00081
- Agency
-
Coast Guard
Department of Homeland Security
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238290 Other Building Equipment Contractors
- Place of performance
- Ilwaco, Washington 98624, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Coast Guard is soliciting proposals for the replacement of walk-in freezer doors and installation of an internal alarm system at Coast Guard Station Cape Disappointment in Ilwaco, Washington. The contractor must remove existing freezer doors and install two new in-kind doors meeting specific dimensions (38.5"W x 78" and 27.75"W x 70.74"T) with proper insulation, sealing, and alignment, while also installing a safety alarm system that can be activated from inside the freezer. The work requires compliance with all USCG specifications, OSHA safety standards, and local building codes, with the contractor providing all labor, materials, equipment, and supervision necessary for completion. The contract will be awarded as a firm fixed-price purchase order, with proposals due September 24, 2025, and questions accepted until September 19, 2025 at 12:00 PM PST. A site visit for interested offerors is scheduled for September 19, 2025 at 10:00 AM, though attendance is encouraged but not mandatory for proposal submission.
This procurement is set aside for small businesses under NAICS code 238290 (Other Building Equipment Contractors), with the solicitation documents indicating it may specifically target Women-Owned Small Business (WOSB) or Economically Disadvantaged Women-Owned Small Business (EDWOSB) contractors. No incumbent contractor or current award values are specified in the available documentation. The work involves replacing two freezer doors of different sizes and installing one alarm system, with installation scheduled to begin five business days after contract award. Performance will occur at USCG Station Cape Disappointment located at 322 Coast Guard Road, Ilwaco, WA 98624, with work hours restricted to Monday through Friday between 08:00 and 16:00, though holiday work may be required. The contractor must provide a minimum one-year warranty on all materials and workmanship, with invoicing processed through the Treasury Department's Invoice Processing Platform.
Notice text
2 versions
Update #2 · Latest ·
Amendment to solicitation:
Update to statement of work 09/17/2025 available. Refer to detail tasks three and five for the updated information. There has been updates to site visit, questions, and proposal submission information, refer down the description for more details.
Description of Requirement:
The contractor will provide all labor, materials, services, equipment, and supervision necessary to fulfill these requirements onsite at U.S. Coast Guard Station Cape Disappointment. Additionally, the contractor shall install an alarm system that can be activated from inside the freezer to enhance safety.
Place of Performance:
USCG Station Cape Disappointment
322 Coast Guard Rd.
Ilwaco, WA 98624
Specific Tasks:
The contractor shall remove the existing walk-in freezer doors and install two in-kind walk-in freezer doors at the USCG Station Cape Disappointment. The replacement doors must meet all current USCG specifications, ensuring proper insulation, robust sealing to prevent any temperature loss, and full alignment with the freezer structure. The contractor shall add an alarm system that can be triggered from inside the freezer. The contractor shall also conduct a thorough inspection to guarantee that all installations comply with applicable safety and operational standards.
Period of Performance:
Installation will start five business days after award has been made.
Classification:
This acquisition is set aside small business. The NAICS code is 238290
Other Building Equipment Contractors and cross referenced as Door commercial or industrial type Installation. The contract type will be firm fixed price purchase order.
Site Visit:
A site visit will be arranged for interested offerors. All interested offerors must arrive no later than five minutes prior to the start time indicated. Each offeror is highly encouraged to visit the site to provide the government with an accurate and competitive offer but is not required to submit a quote.
Date: 09/19/2025
Start Time: 1000 AM_
Location:
USCG Station Cape Disappointment
322 Coast Guard Rd.
Ilwaco, WA 98624
To schedule site visit provide list of attendees via E-mail to Michelle Myhra at Michelle.M.Myhra2@uscg.mil no later than 09/18/2025 at 12pm (PST), any offers request after specified date will not be allowed to attend site visit. There will be no more site visits scheduled after date specified.
Questions:
E-mail all questions regarding to this solicitation shall be submitted in writing to the Contract Specialist Michelle Myhra at Michelle.M.Myhra2@uscg.mil with solicitation RFQ number 70Z03325QSEAT00081 in subject line. Questions regarding the statement of work (SOW) will be forwarded to the unit for an accurate response. All responses will be uploaded for an equal and fair solicitation to all interested vendors. No more questions will be answered after 09/23/2025 at 12pm (PST).
Proposal submission:
All proposal submissions shall be required to be on SF 1449 with a breakdown of materials and labor. Submit quotes to the following E-mail Address Michelle.M.Myhra2@uscg.mil with solicitation RFQ number 70Z03325QSEAT00081 in the subject line. Date of proposals due on 09/24/2025 at 3pm (PST). All offers that are submitted late (by day and time zone) and quotes that do not include a breakdown of cost will not be considered in award determination.
Award:
It is the government’s intent to select for award to the one responsible quote which proposes a price that is fair and reasonable and provides the best value to the government that meets or exceeds the specifications of the requirement. The contracting officer will evaluate the proposals based on past performance and technical acceptability. Quotes determined to be incomplete, unreasonable, or unrealistic will not be considered for award. Under FAR 4.1103 prospective contractor shall be registered in System Award Management (SAM) prior to award. Failure for contractor to be registered in SAM shall result in Contracting Officer to proceed with next successful registered offeror. Website: www.sam.gov
Update #1 ·
DESCRIPTION OF REQUIREMENT:
The contractor will provide all labor, materials, services, equipment, and supervision necessary to fulfill these requirements onsite at U.S. Coast Guard Station Cape Disappointment. Additionally, the contractor shall install an alarm system that can be activated from inside the freezer to enhance safety.
Place of Performance:
USCG Station Cape Disappointment
322 Coast Guard Rd.
Ilwaco, WA 98624
Specific Tasks:
The contractor shall remove the existing walk-in freezer doors and install two in-kind walk-in freezer doors at the USCG Station Cape Disappointment. The replacement doors must meet all current USCG specifications, ensuring proper insulation, robust sealing to prevent any temperature loss, and full alignment with the freezer structure. The contractor shall add an alarm system that can be triggered from inside the freezer. The contractor shall also conduct a thorough inspection to guarantee that all installations comply with applicable safety and operational standards.
Period of Performance:
Installation will start five business days after award has been made.
Classification:
This acquisition is set aside small business. The NAICS code is 238290
Other Building Equipment Contractors and cross referenced as Door commercial or industrial type Installation. The contract type will be firm fixed price purchase order.
Site Visit:
There will be no site visits held for this solicitation.
Questions:
E-mail all questions regarding to this solicitation shall be submitted in writing to the Contract Specialist Michelle Myhra at Michelle.M.Myhra2@uscg.mil with solicitation RFQ number 70Z03325QSEAT00081 in subject line. Questions regarding the statement of work (SOW) will be forwarded to the unit for an accurate response. All responses will be uploaded for an equal and fair solicitation to all interested vendors. No more questions will be answered after 09/19/25 at 12pm (PST).
Proposal submission:
All proposal submissions shall be required to be on SF 1449 with a breakdown of materials and labor. Submit quotes to the following E-mail Address Michelle.M.Myhra2@uscg.mil with solicitation RFQ number 70Z03325QSEAT00081 in the subject line. Date of proposals due on 09/23/2025 at 3pm (PST). All offers that are submitted late (by day and time zone) and quotes that do not include a breakdown of cost will not be considered in award determination.
Award:
It is the government’s intent to select for award to the one responsible quote which proposes a price that is fair and reasonable and provides the best value to the government that meets or exceeds the specifications of the requirement. The contracting officer will evaluate the proposals based on past performance and technical acceptability. Quotes determined to be incomplete, unreasonable, or unrealistic will not be considered for award. Under FAR 4.1103 prospective contractor shall be registered in System Award Management (SAM) prior to award. Failure for contractor to be registered in SAM shall result in Contracting Officer to proceed with next successful registered offeror. Website: www.sam.gov
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