Amendment to Station Cape Disappointment Statement of Work Freezer Door Replacement.word.pdf

Amendment to Statement of Work

USCG Station Cape Disappointment Replace Freezer Doors

PART 1 - GENERAL

1 - Scope Of Work

The intent of this Statement of Work (SOW) is to have the contractor remove and replace two walk-in freezer doors with in-kind doors at the U.S. Coast Guard Station Cape Disappointment. The contractor will provide all labor, materials, services, equipment, and supervision necessary to fulfill these requirements onsite at U.S. Coast Guard Station Cape Disappointment. Additionally, the contractor shall install an alarm system that can be activated from inside the freezer to enhance safety.

2 - Place of Performance

USCG Station Cape Disappointment 322 Coast Guard Rd.

Ilwaco, WA 98624

Contractor Personnel

Contract Manager

• The contractor must provide a contract manager who must be responsible for the performance of the work.

• The contract manager or alternate(s) must have full authority to act for the contractor on all contract matters relating to daily operation of this contract

• The contact manager and alternate or alternates must be able to read, write, speak, and understand the English language.

Contractor employees

• The contractor must not employ people to work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

• Contactor personnel must present a neat appearance and be easily recognized as contractor employees.

• The contractor must not employ any person who is an employee of the U. S.

Government if employing that person would create a conflict of interest. Additionally, the contractor must not employ any person who is an employee of the U. S. Coast Guard unless such person seeks and receives approval according to U. S. Coast Guard regulations.

Security requirements

Due to heightened Security at USCG Facilities, all contractor employees performing tasks related to this SOW, while onboard a Coast Guard facility, shall have proper valid identification. Time spent undergoing entrance to USCG facilities will not be considered a government delay of work or differing site condition.

Hours of Operation – Projected Date of Completion

• The contractor must perform the tasks as required by the SOW under this contract during the following hours:

• Monday through Friday between 08:00 am and 16:00 pm unless other time is specified.

• Holidays: If applicable.

• Special event, or adjusted work hours: If circumstances should arise wherein the contractor desires a different work schedule as required above, the contractor must request the same in writing. Submit written request to the Contracting Point of Contact (POC) a minimum of 24 hours before the requested adjusted work schedule.

If the desired schedule change is to be effective on a Monday, the request must be submitted to the (POC) prior to 9:00am on the Friday prior to commencement of work.

Invoicing

In conjunction with the subject award, proper invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads.

The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

• Toll-free number: 866-973-3131

• Email address: IPPCustomerSupport@fiscal.treasury.gov

• Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET

PART 2 - DEFINITIONS

General Definitions

When the (SOW), solicitation provision or contract clause uses a word or term that is defined in the Federal Acquisition Regulations (FAR), the word or term has the same meaning as the definition as contained in section 2.101 of the FAR. The FAR index is available via the Internet at http://www.acqnet.gov at the end of the FAR, after the FAR Appendix.

Defective Service: A service or commodity output that does not meet the standard of performance requirement specified in the contract for that service or commodity.

Quality Assurance: A planned and systematic pattern of all government actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. Quality assurance refers to actions by the government assurance functions for a contracted service.

Quality Control: Those actions taken by a contractor to control the production of outputs to ensure that they conform to the contract requirements.

Technical Definitions: Not applicable to contract.

PART 3 - GOVERNMENT FURNISHED PROPERTY AND SERVICES

General Information

The Government must provide the facilities, equipment, materials, and services listed here:

Government Furnished Equipment:

The following utilities are available for use at no cost by the contractor:

• 120v power supply

• Water connection

Government Furnished Material: None.

PART 4 - CONTRACTOR FURNISHED ITEMS AND SERVICES

Except for those items, services, or commodities specifically stated in part 3 above as government furnished, the contractor must furnish everything needed to perform this contract according to all its terms.

PART 5 - SPECIFIC TASKS

The contractor shall remove the existing walk-in freezer doors and install two in-kind walk-in freezer doors at the USCG Station Cape Disappointment. The replacement doors must meet all current USCG specifications, ensuring proper insulation, robust sealing to prevent any temperature loss, and full alignment with the freezer structure. The contractor shall add an alarm system that can be triggered from inside the freezer. The contractor shall also conduct a thorough inspection to guarantee that all installations comply with applicable safety and operational standards.

DETAILED TASKS

1. The contractor shall mobilize all necessary personnel, tools, and equipment to the job site in preparation for the replacement of two walk-in freezer doors.

2. Remove and properly dispose of the existing walk-in freezer doors, including all associated hardware and framing, in accordance with local, state, and federal regulations.

3. Supply and install two new in-kind walk-in freezer doors with a measurement of (38.5"W) X (78") and one door with measurements of (27.75"W) X (70.74"T), ensuring that they meet all relevant specifications and performance requirements.

4. Conduct any necessary modifications to the existing freezer structure to ensure proper fit and function of the new doors, including adjustments to the door frames, gaskets, hinges, and latches.

5. Upgrade the current alarm system that can be activated from inside the freezer and alarm the 24-hour duty stander.

6. Dispose of all debris and materials resulting from the replacement process in a manner compliant with local, state, and federal waste disposal regulations.

7. Perform all quality checks and inspections to ensure that the new doors are properly installed and fully operational, including testing for proper sealing and temperature retention.

8. Demobilize all personnel, tools, and equipment from the job site upon successful completion of the installation and testing of the new walk-in freezer doors.

OTHER

9. All work shall be performed in a workmanship-like manner utilizing OSHA Safety and Health Standards.

10. The replacement of walk-in freezer doors must comply with all local, state, and federal building codes.

11. Material: The new freezer doors shall be of the same or higher quality as the current ones, ensuring they provide the same thermal and structural integrity.

12. Installation: Doors must be installed to ensure an airtight seal to maintain the required internal temperature of the freezer.

13. Hardware: Hinges, handles, and seals must be robust and corrosion-resistant, suitable for the environmental conditions of a freezer.

14. Warranty: All materials and workmanship must be covered by a minimum one-year warranty.

15. Safety Features: Doors must have emergency release mechanisms that comply with OSHA standards to prevent entrapment.

16. Documentation: The contractor must provide all relevant manuals, warranties, and a detailed report of the installation process.

No additional requirements, workmanship, or material specifications are explicitly listed in the scenario, therefore these prudent requirements ensure high quality and compliance for the project.

Interferences:

The contractor shall be responsible for any/all interferences that may be encountered while completing this SOW.

Safety:

All work shall be conducted in a safe manner and shall comply with all applicable Federal, State, and local safety standards and requirements. The US Coast Guard reserves the right to inspect for compliance with safety standards and requirements. The Contractor shall comply with all Federal, State, and local laws, including OSHA.

Operations and Storage Facilities:

The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the on-site representative with the concurrence of the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor’s performance.

PART 6 - TESTING AND ACCEPTANCE

Testing

The contractor shall document and certify operational functionality test.

Acceptance

Acceptance on behalf of the government will be made by the POC as attested to / witnessed by signatures on the contractor generated document / form per section 6 "Testing" above.

PART 7 - APPLICABLE PUBLICATIONS AND FORMS

Publications and forms that apply to the SOW are listed below. The publications and forms have been designated as either mandatory or informational. The contractor is obligated to follow those publications and use those forms designated as mandatory to the extent specified in other sections of this SOW. The contractor must be guided by those publications or use those forms designated as informational to the extent necessary to accomplish requirement in this SOW.

Publications

OSHA Safety and Health Standards, 29 CFR Part 1926 – Safety and Health Regulations for Construction

END