FRA Rail Decarbonization Workshop

FR23RDI20000000007 NOTICE OF INTENT TO AWARD OPEN MARKET CONTRACT

Pursuant to FAR 13.104 and FAR 26.202-1, the Federal Railroad Administration (FRA) intends to negotiate Simplified Acquisition Firm Fixed Price Local Set Aside purchase order with a local hospitality business within the geographical area of Downtown Denver, Colorado for the purchase of conference space to include hotel accommodations to support the project entitled, “FRA Rail Decarbonization Workshop” from May 15 through May 17, 2022.

The current Request for Quotation (RFQ) is issued under Request for Quote No. FR23RDI20000000007 and includes incorporated provisions and clauses in effect through Federal Acquisition Circular 2023-01. The North American Industry Classification System (NAICS) Code for this procurement is 611430 “FRA Rail Decarbonization Workshop Venue” with a Small Business Administration (SBA) size standard of $15.0 million dollars.

The FRA Rail Decarbonization Workshop is a Federal Railroad Administrative sponsored event that provides in-person workshop on the safety and efficiency of advanced clean fuel and propulsion technologies for rail rolling stock. This workshop convenes discussions between US and international experts on rail decarbonization technologies.

The following provisions and clauses apply to the solicitation The FAR Clause at 52.212-1, Instructions to Offerors—Commercial Items.  Each offeror is required to submit their Request for proposal as specified in FAR Provision 52.212-1, Evaluation-Commercial Items; 52.212-2 Instructions to Offerors—Commercial Items; 52.212-3, Offeror Representations and Certifications -- Commercial Item; 52.212-4 Contract Terms and Conditions - Commercial Items, 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (applicable clauses included as an attachment) and 52.203-98 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements. Interested vendors are reminded that award can only be made to a contractor who is registered in accordance with FAR 52.204-7.

Additionally, in accordance with FAR 12.302, the FAR Clause at 52.212-1 is tailored to include addendum 1 below:

Instructions: Interested vendors shall prepare their quotation in accordance with the attached ‘Instructions for Preparation for Quotations" provided in the attached combined solicitation.  

Quote Submission: The Government will make award to the responsive, responsible firm, whose quotation represents the best value to the Government.  Vendors shall submit a firm-fixed-price quotation for the provided period of performance.

Quotations are due no later than Monday, January 23, 2023 at 12:00 PM local Washington, D.C. time and should be submitted via e-mail to Koren Wheeler at koren.wheeler@dot.gov.  No late responses will be accepted. No telephone inquiries will be accepted.