FPGA Gen-2 Cell Controller *No Substitutes*
Closed Solicitation Posted
- Solicitation number
- 473877
- Agency
-
Office of Science
Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 334419 Other Electronic Component Manufacturing
- Place of performance
- New York 11973, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
Brookhaven Science Associates, LLC (BSA), operating Brookhaven National Laboratory under contract with the U.S. Department of Energy's Office of Science, is soliciting a Firm Fixed Price (FFP) request for quotation for 35 units of Xilinx FPGA components (model XCZU15EG-2FFVB1156E) designated for use in a Gen-2 Cell Controller application. Offerors must be franchised or licensed distributors of the specified component and must demonstrate full traceability to the original equipment manufacturer, including providing manufacturer certificates for each lot number supplied. Key qualifications include ISO 9001 certification, compliance with supplier quality assurance programs, counterfeit part prevention measures, electrostatic discharge control procedures, and adherence to the 2024 OSTP Framework for Nucleic Acid Synthesis Screening where applicable. While specific evaluation criteria are not detailed in the solicitation notice, the procurement emphasizes quality assurance, traceability, and compliance with BNL-QA-101 Supplier Quality Assurance requirements. The response deadline is May 14, 2026, with quotations required to include pricing justification through published price lists, prior BNL purchase orders, or web-based pricing evidence, along with the contractor's Unique Entity Identifier and country of manufacture origin.
This solicitation carries no set-aside designation and identifies no incumbent contractor. The specific contract award value is not disclosed in the solicitation materials provided. The requirement calls for the delivery of 35 FPGA units with no acceptable substitutes, and payment terms are Net 30 days from invoice submission. Deliveries must be made to Brookhaven National Laboratory's Building 98 in Upton, New York, with freight prepaid via UPS Ground and FOB Destination terms, with receiving hours limited to 8:00 am-12:00 pm or 1:00-4:00 pm EST, Monday through Friday. The contractual representative for this procurement is Aaron S. Hagler (631/344-3903), and all vendors must be registered in the System for Award Management (SAM) to support DOE reporting requirements.
Notice text
Hello,
Kindly participate in a “FFP” (Firm Fixed Price) RFQ by Brookhaven Science Associates, LLC (herein known as BSA), operator of Brookhaven National Laboratory, with the U.S. Department of Energy (DOE) for the operation of Brookhaven National Laboratory. Can you kindly quote this all-inclusive requirement in my name with the current date and lead time. Please offer BSA any discounts available for your best price.
Items to be quoted as per Enclosure A (Draft PO):
1) XCZU15EG-2FFVB1156E *No Substitutes* - QTY - 35 / EA
Offerors must meet the Franchised / Licensed “Distributor” criteria as per QA Paragraph 4.43 as detailed below:
Franchised/Licensed Distributor Traceability:
Products that are not purchased directly from the Original Equipment Manufacturer (OEM)/Original Component Manufacturer (OCM) must be purchased only from a franchised/licensed distributor of the product being offered. The distributor shall ensure traceability of all products to the original equipment manufacturer by identifying the original manufacturer for each lot/date code on the Certificate of Conformance. The distributor shall provide a copy of the Manufacturer’s certificate for the lot number being supplied, along with their franchised distributor certification. The distributor shall not use unapproved brokers (any company, person, or entity who is not an OEM/OCM) for the purchase of components and parts, unless pre-approval has been granted by Brookhaven Science Associates (BSA).
Net30 Payment Terms
Please provide the following on your quote:
- Origin of Manufacture
- Unique Entity Identifier (UEI)
Please also return the following along with your quote:
- Published Price list: showing the items on your quote for price justification, Prior BNL PO for the same or a web screenshot (or link) of same/similar items with pricing and part number shown.
- System For Award Management (SAM):
In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System For Award Management (SAM) with their Unique Entity ID number (UEI#). Registration can be performed online at www.sam.gov . If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local Procurement Technical Assistance Center (PTAC), which can be found at https://www.aptac-us.org
- Basis of Award:
BSA will make award to the responsive and responsible offeror who submits the lowest total price and who meets all of BSA’s technical requirements, as stated herein.
- Pricing: shall remain valid for 30 days
Any resulting purchase order will be subject to the attached Terms and Conditions.
Please return by 5/14/2026 at 4pm Est.
Thank you,
Files
| File | Type | Posted |
|---|---|---|
| BSA_Commercial_Product_Rev24.pdf | ||
| Enclosure A Draft PO.pdf |
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