FPC Montgomery HVAC Upgrade
Closed Solicitation Posted
- Solicitation number
- 15B31125Q00000028
- Agency
-
Federal Correctional Institution Maxwell
Correctional Facilities, Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- PSC
- 4120 Air Conditioning Equipment
- Place of performance
- Montgomery, Alabama 36112, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Bureau of Prisons is soliciting quotes for an HVAC upgrade at the Federal Prison Camp Montgomery, specifically seeking 9 outdoor condensers, 18 evaporator coils, and 14 refrigerant cylinders for Building 1249 located at Maxwell Air Force Base in Montgomery, Alabama. This procurement falls under the commercial items category and requires bidders to include their DUNS number and maintain active registration in the SAM database at www.sam.gov, as well as complete the annual Representations and Certifications Application (ORCA). The evaluation will be conducted based on past performance and price, with past performance carrying greater weight than price in the selection process. The original quote submission deadline was March 3, 2025, at 3:00 PM Central Standard Time via email to pmcknight@bop.gov, though there appears to be some inconsistency with the posted solicitation date of July 11, 2025, and response deadline of July 25, 2025. The government reserves the right to award the contract by individual items, groups of items, or in aggregate, whichever proves most advantageous.
This opportunity is designated as a Total Small Business set-aside, restricting competition to qualified small business entities. Based on the Abstract of Offers document, three companies submitted proposals: Williamsville Resources II Inc, The Lucille Group, and Taylor Mechanical Solutions, LLC, with Taylor Mechanical Solutions providing the most detailed pricing breakdown totaling $98,085 for their offered items with individual line item prices ranging from $985 to $2,995. The contract allows for a 10 percent variation in quantity, and delivery is scheduled for September 2-16, 2025, during weekdays between 7:30 a.m. and 2:00 p.m. Performance will take place at Maxwell Air Force Base in Montgomery, Alabama, specifically at the Federal Prison Camp Montgomery facility. The solicitation operates under NAICS code 333415 for Air-Conditioning and Warm Air Heating Equipment Manufacturing and PSC code 4120 for Air Conditioning Equipment.
Notice text
3 versions
Update #3 · Latest ·
February 11, 2025
Dear Sir or Ma'am,
Enclosed is a solicitation package prepared by the Federal Bureau of Prisons Acquisition office. This solicitation is for the acquisition of various food service products for our facility. Our physical location is Federal Prison Camp Montgomery, Bldg. 1249 Maxwell AFB, Montgomery AL 36112. This package contains all the necessary information for submitting a request for quote for evaluation.
In submitting the request for quote, please consider all information provided herein. Carefully follow all instructions located in the solicitation package concerning the content, format and submission of your quote.
All potential bidder(s) are advised that this solicitation includes the clause FAR 52.212-4 for commercial items. Bidder(s) should include their Data Universal Number System (DUNS) number in their offers. As of October 2012, all vendors participating shall be registered in the SAM website www.sam.gov. The contracting Officer will verify registration in the SAM database prior to award by entering the potential awardee's DUNS number into the SAM database. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award. As of January 1, 2005, all potential bidder(s) are required to complete the annual Representations and Certifications Application (ORCA), which should be completed at http://orca.bpn.gov. This information is included in this solicitation in the provision FAR 52.212-1 Instructions to bidder(s) - Commercial Items. Once you have completed the ORCA requirement, you are no longer required to submit 52.212-3 Offers Representations and Certifications with your quote. Failure to complete either of these registration procedures outlined in this solicitation, may result in elimination from consideration for award. The government reserves the right to award item by item, or in groups of items, or in aggregate, whichever is most advantageous to the Government. Items delivered will be accepted in accordance with FAR 52.211-16, Variation in Quantity at 10 percent. Excess items over the exact quantity ordered will be returned at the contractor's expense or retained without compensation to the contractor.
Offers shall be received on or before the deadline of July 25, 2025, at 3:00 PM Central Standard Time. The only method of receipt is Email: pmcknight@bop.gov. Please do not submit quotes to any other email other than the one listed above. Quotes received after the deadline will not be considered.
Please place any questions you may have in writing by email to pmcknight@bop.gov. I will consider all questions received and provide responses, where appropriate. Please be sure to have read the cover letter, solicitation, specifications and delivery schedule, if the answer is addressed in those documents, you will not receive a response. If you are bidding alternate packaging and/or specifications it must clearly be marked and show what the differences are. You will be responsible for providing the correct prices to match our units of measurement. If you do not supply an item or meet the attached delivery schedule it will be noted as a performance issue. All quoted prices should not have more than two (2) decimal points. All orders over $10,000.00 will be placed on SF-1449. All orders under $10,000.00 will be placed on a government purchase card unless otherwise authorized by the contracting officer. All Government purchase card and SF-1449 transactions are fill or kill. Awarded pricing will only be available at www.beta.sam.gov, on or about August 4th through August 11th, 2025.
The evaluation factors are past performance and price. Past performance will be rated higher than price. The Government will award to the responsible bidder(s) whose offer conforms to the solicitation and is the most advantageous to the Government. Goods are to be delivered from September 2nd through September 16th, 2025. Monday through Friday between 7:30 a.m. and 2:00 p.m., excluding Federal Holidays. Undelivered items are subject to cancellation. Failure to deliver within the established time frames will be considered as non-conformance under the terms of the contract.
Sincerely,
P. Scott
Procurement and Property Specialist
Update #2 ·
July 11, 2025
Dear Sir or Ma'am,
Enclosed is a solicitation package prepared by the Federal Bureau of Prisons Acquisition office. This solicitation is for the acquisition of HVAC Upgrade for our facility. Our physical location is Federal Prison Camp Montgomery, Bldg. 1249 Maxwell AFB, Montgomery AL 36112. This package contains all the necessary information for submitting a request for a quote for evaluation.
In submitting the request for the quote, please consider all the information provided herein. Carefully follow all instructions located in the solicitation package concerning the content, format and submission of your quote.
All potential bidder(s) are advised that this solicitation includes the clause FAR 52.212-4 for commercial items. Bidder(s) should include their Data Universal Number System (DUNS) number in their offers. As of October 2012, all vendors participating shall be registered on the SAM website www.sam.gov. The contracting Officer will verify registration in the SAM database prior to award by entering the potential awardee's DUNS number into the SAM database. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award. As of January 1, 2005, all potential bidder(s) are required to complete the annual Representations and Certifications Application (ORCA), which should be completed at http://orca.bpn.gov. This information is included in this solicitation in the provision FAR 52.212-1 Instructions to bidder(s) - Commercial Items. Once you have completed the ORCA requirement, you are no longer required to submit 52.212-3 Offers Representations and Certifications with your quote. Failure to complete either of these registration procedures outlined in this solicitation may result in elimination from consideration for award. The government reserves the right to award item by item, or in groups of items, or in aggregate, whichever is most advantageous to the Government. Items delivered will be accepted in accordance with FAR 52.211-16, Variation in Quantity at 10 percent. Excess items over the exact quantity ordered will be returned at the contractor's expense or retained without compensation to the contractor.
Offers shall be received on or before the deadline of July 25, 2025, at 2:00 PM Central Standard Time. The only method of receipt is Email: pmcknight@bop.gov. Please do not submit quotes to any other email other than the one listed above. Quotes received after the deadline will not be considered.
Please submit any questions in writing via email to Acting Facilities Manager Mr. Glover at wglover@bop.gov. He will review all inquiries and respond as appropriate. Please be sure to have read the cover letter, solicitation, specifications and delivery schedule, if the answer is addressed in those documents, you will not receive a response. If you are bidding alternate packaging and/or specifications it must clearly be marked and show what the differences are. You will be responsible for providing the correct prices to match our units of measurement. If you do not supply an item or meet the attached delivery schedule it will be noted as a performance issue. All quoted prices should not have more than two (2) decimal points. All orders over $10,000.00 will be placed on SF-1449. All orders under $10,000.00 will be placed on a government purchase card unless otherwise authorized by the contracting officer. All Government purchase card and SF-1449 transactions are fill or kill. Awarded pricing will only be available at www.beta.sam.gov, on or about August 12th-August 26th, 2025.
The evaluation factors are past performance and price. Past performance will be rated higher than price. The Government will award the responsible bidder(s) whose offer conforms to the solicitation and is the most advantageous to the Government. Goods are to be delivered from September 3rd-September 17th, 2025. Monday through Friday between 7:30 a.m. and 2:00 p.m., excluding Federal Holidays. Undelivered items are subject to cancellation. Failure to deliver within the established time frames will be considered as non-conformance under the terms of the contract.
Sincerely,
P. Scott
Procurement and Property Specialist
Update #1 ·
July 11, 2025
Dear Sir or Ma'am,
Enclosed is a solicitation package prepared by the Federal Bureau of Prisons Acquisition office. This solicitation is for the acquisition of HVAC Upgrade for our facility. Our physical location is Federal Prison Camp Montgomery, Bldg. 1249 Maxwell AFB, Montgomery AL 36112. This package contains all the necessary information for submitting a request for quote for evaluation.
In submitting the request for quote, please consider all information provided herein. Carefully follow all instructions located in the solicitation package concerning the content, format and submission of your quote.
All potential bidder(s) are advised that this solicitation includes the clause FAR 52.212-4 for commercial items. Bidder(s) should include their Data Universal Number System (DUNS) number in their offers. As of October 2012, all vendors participating shall be registered in the SAM website www.sam.gov. The contracting Officer will verify registration in the SAM database prior to award by entering the potential awardee's DUNS number into the SAM database. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award. As of January 1, 2005, all potential bidder(s) are required to complete the annual Representations and Certifications Application (ORCA), which should be completed at http://orca.bpn.gov. This information is included in this solicitation in the provision FAR 52.212-1 Instructions to bidder(s) - Commercial Items. Once you have completed the ORCA requirement, you are no longer required to submit 52.212-3 Offers Representations and Certifications with your quote. Failure to complete either of these registration procedures outlined in this solicitation, may result in elimination from consideration for award. The government reserves the right to award item by item, or in groups of items, or in aggregate, whichever is most advantageous to the Government. Items delivered will be accepted in accordance with FAR 52.211-16, Variation in Quantity at 10 percent. Excess items over the exact quantity ordered will be returned at the contractor's expense or retained without compensation to the contractor.
Offers shall be received on or before the deadline of July 25, 2025, at 2:00 PM Central Standard Time. The only method of receipt is Email: pmcknight@bop.gov. Please do not submit quotes to any other email other than the one listed above. Quotes received after the deadline will not be considered.
Please submit any questions in writing via email to Acting Facilities Manager Mr. Glover at wglover@bop.gov. He will review all inquires and repond as appropriate. Please be sure to have read the cover letter, solicitation, specifications and delivery schedule, if the answer is addressed in those documents, you will not receive a response. If you are bidding alternate packaging and/or specifications it must clearly be marked and show what the differences are. You will be responsible for providing the correct prices to match our units of measurement. If you do not supply an item or meet the attached delivery schedule it will be noted as a performance issue. All quoted prices should not have more than two (2) decimal points. All orders over $10,000.00 will be placed on SF-1449. All orders under $10,000.00 will be placed on a government purchase card unless otherwise authorized by the contracting officer. All Government purchase card and SF-1449 transactions are fill or kill. Awarded pricing will only be available at www.beta.sam.gov, on or about August 12th-August 26th, 2025.
The evaluation factors are past performance and price. Past performance will be rated higher than price. The Government will award to the responsible bidder(s) whose offer conforms to the solicitation and is the most advantageous to the Government. Goods are to be delivered from September 3rd-September 17th, 2025. Monday through Friday between 7:30 a.m. and 2:00 p.m., excluding Federal Holidays. Undelivered items are subject to cancellation. Failure to deliver within the established time frames will be considered as non-conformance under the terms of the contract.
Sincerely,
P. Scott
Procurement and Property Specialist
Files
| File | Type | Posted |
|---|---|---|
| Abstract 1.pdf | ||
| HVAC BRQ.pdf |
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