Food Delivery BPA

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation is being issued as a Request for Proposal (RFP); the solicitation number is W912SV-22-R-0002. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2021-7.

The Massachusetts Army National Guard (MA ARNG) has a requirement to establish multiple Blanket Purchase Agreements (BPA) for food provision and delivery for MA ARNG Soldiers during drill, training periods, and other events as needed. This effort is NOT for Dining Facility operations nor is it for food service temporary help.  It is strictly for procurement of complete, prepared meals and does not require serving/setup/clean up services.

This requirement is issued under a Total Small Business set-aside using Simplified Acquisition Procedures IAW Federal Acquisition Regulation (FAR) Part 13 under NAICS code 311999 – All Other Miscellaneous Food Manufacturing. The small business size standard is 500 employees. Interested vendors must add the applicable NAICS to their System for Award Management (SAM) Representations and Certifications prior to submitting their proposal.

Description of Requirement:

1. The Contractor shall deliver meals and food items as further described in Attachment 1 – Purchase Description (PD).

2.  Additional terms and conditions are contained in the following documents:

a) Attachment 2 - Blanket Purchase Agreement Terms and Conditions;

b) Attachment 3 – Offeror Representations and Certifications;

c) Clauses incorporated by reference or by full text below.

d) Attachment 4 – Sample 21-day menu is provided solely to illustrate the types of food expected and determined to be acceptable.

3. Contract Line Item Numbers will be dependent on individual Calls and/or orders issued under the resultant BPA. Delivery quantities, locations, and types will vary according to need and will be determined for each order or call placed under a Master Blanket Purchase Agreement.

4. The Government intends to award approximately ten (10) BPAs to responsible firms that demonstrate a capability to provide food items under the conditions and safety requirements as described in the PD. The Government reserves the right to award additional BPAs beyond the estimated number, or award no BPAs, from this combined synopsis/solicitation as determined to be in the Government's best interest. BPAs do not obligate any funds and are not binding contracts. The Government will be obligated only to the extent that authorized BPA Calls or orders are actually made under these agreements.

5. BPAs will be evaluated annually and are anticipated to remain in place for three (3) years. The total maximum order limit for ALL Master BPAs (combined) awarded under this solicitation is $995,000. Individual orders or Calls will not exceed the Simplified Acquisition Threshold ($250,000). The establishment of a BPA does not imply any agreement on the part of the Government to place future calls or orders with the BPA holder. The Government makes no representation as to the number or dollar amount of orders that may be placed.

6. Calls/orders will be competed among Master BPA holders for the applicable region as request for quotes via oral solicitation or by e-mail. Failure to submit a complete and timely response to a Request for Quote (RFQ) may result in it being determined non-responsive.

a) The Government reserves the right to set aside any Call/order to any specific socioeconomic category of small business BPA Holder(s) (i.e., 8(a), HUBZone, SDVOSB, or WOSB, etc. concerns).

b) The Government reserves the right, at the Government’s discretion, to directly award a Call or issue an order to any BPA Holder that has not yet received a call/order under their Master BPA or where a justification is made for exception to fair opportunity.

c) The Government reserves the right to not request quotes from any BPA Holder due to lack of satisfactory performance or a documented history of poor quality items on prior BPA orders/Calls.

Submission Requirements:

1. The Government will evaluate all proposals in accordance with the submission and evaluation criteria described herein. Proposals should be prepared simply and provide concise description of capabilities to satisfactorily perform all requirements. Responses to this announcement shall include:

a) A letter, signed by an authorized official of the Offeror, formerly submitting the proposal and containing company name and address, Cage Code, DUNS Number, TIN, business size and type (i.e., small, small and disadvantaged, 8(a) Certified, woman-owned small, HUB Zone certified small, or service-disabled veteran-owned small business) for the applicable NAICS code, and Point of Contact information. The letter shall also include acknowledgement of amendments, if any, to this solicitation.

b) A narrative, not to exceed three (3) pages explaining your ability to perform the work described in the PD (Attachment 1) to include **brand products used**, capabilities to deliver food at required temperatures, any special capabilities, and relevant past performance information. Any narrative that merely promises to perform the PD requirements or restates the requirements without sufficient specific information of the offeror’s capability or approach to perform the work shall be rejected as not responsive to the solicitation. The Offeror should describe its approach to providing prepared foods that meet the requirements of PD section 6 – Food Serving Temperatures. Food handling and transport should be discussed as part of the narrative. The Offeror may include references to its Quality Control Plan submitted with its proposal in its narrative.

c) Three (3) past performance references for related items within the last three (3) years to include:

i) Customer Name, e-mail address, and telephone number; and

ii) Order or contract, or vendor number(s) and/or time period of order fulfillment.

d) Current price list(s) for prepared foods that may be selected by the Government to meet the requirements of the PD. Rates for additional charges, such as food delivery, paper and plastic goods, etc. should also be included. Please note that the Massachusetts National Guard is exempt from tax, therefore rates should not include tax.

e) Complete and signed Representations and Certifications (Attachment 3). Please Note: The Offeror shall complete only paragraph (b) of Representations and Certifications if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. As stated in paragraph 3 below, SAM registration is a requirement of this solicitation.

f) Quality Control outline IAW PD section 8(a).  IAW PD paragraph 8(a), responses to this solicitation shall include a synopsis of the quality control plan. Plans must be in accordance with the requirements defined in PD Section 8.

g) ServSafe certifications IAW PD section 2(a).

h)  A statement regarding the offeror’s desired zone(s)/delivery locations, in accordance with PDPD Section 10. Responses to this solicitation should address the delivery equipment required and available to ensure food delivered throughout the commonwealth meets the defined requirements. In your response, please indicate to which zone(s) your firm would like to be considered for calls/orders. You may select any number of zones.

2. The responses to this combined synopsis/solicitation shall be submitted VIA E-MAIL ONLY. Ensure that the e-mail is clearly marked to indicate its contents, the solicitation number, and the identity of the firm submitting. Proposals may be submitted in Word or PDF format only. Do not include links to websites in lieu of incorporating information into your proposal.

3. As prescribed in DFARS 252.204-7007, interested parties must be registered with System for Award Management (SAM) under the NAICS 311999. Representations and certifications must also be on record. These registrations can be done through the System for Award Management (SAM) at https://sam.gov/SAM/.

Evaluation Criteria:

BASIS FOR AGREEMENT: An agreement will be established with responsible vendor(s) that represent Best Value to the Government. The Government intends to evaluate responses and award each BPA without discussions. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. IAW FAR 13.106-2(b)(3), formal evaluation plans and establishing a competitive range, conducting discussions, and scoring quotations or offers are not required. The Contracting Officer intends to conduct comparative evaluations of offers. The Factors that shall be used to determine Best Value, in order of importance are as follows: Technical/Quality, Past Performance, and Price. These factors are further described below:

1) Technical/Quality:

a) The Government will evaluate the Offeror’s ability to supply, at a minimum, all of the items described in the PD at section 4.

b) The Government shall also evaluate the Offeror’s proposed approach to providing prepared foods that meet the requirements of PD section 6 – Food Serving Temperatures, to include its food handling and transportation procedures and equipment to meet this requirement.

c) The Government will evaluate the Offeror’s proposed quality standards/brand names that it uses for menu items such as top-quality cold-cut meats and cheeses, beverages, source of baked goods, etc.

2) Past Performance:

The Government will evaluate the Offeror's record of past performance in work relevant to the type as called for in the PD. Offerors are advised that, in addition to the Past Performance information requested in the Submission Requirements above, the Government may obtain Past Performance information from interviews/questionnaires tailored to the circumstances of this acquisition and/or any other sources available to the Government. Sources may include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Contractor Performance Assessment Reporting System (CPARS) and interviews with Government Program Managers and Contracting Officers.

Price:

The Government will evaluate the pricing proposed by the Offeror for fairness and reasonableness based upon comparative assessment priced food items of comparable quality, menus, and other rates included in the proposal with those received from other offerors and upon the Government's knowledge of and previous experience with these items.

4) The Contracting Officer may only award BPAs to responsible organizations whose proposals conform to this combined synopsis/solicitation and offer the best overall value to the Government. Any Offeror's proposal that merely offers to perform work according to the terms of the solicitation or fails to present more than a statement indicating its capability to comply with the terms without support and elaboration as specified in the instructions will be rendered non-responsive.

CLAUSES AND PROVISIONS:

The following clauses and provisions are incorporated by reference:

Provision 52.212-1, Instructions to Offerors – Commercial Items, applies to this acquisition and Addenda to this provision are contained in the section entitled 'SUBMISSION REQUIREMENTS' above.

Provision 52.212-2, Evaluation -- Commercial Items, applies and specific evaluation criteria to be used are contained in the section 'EVALUATION CRITERIA' above.

Provision 52.212-3 Offeror Representations and Certifications – Commercial Items, Alt I, applies and specific requirements for providing Offeror Representations and Certifications with its offer are included in SUBMISSION REQUIREMENTS paragraph 4 above.

Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the Purchase Description (PD), Blanket Purchase Agreement, and additional terms and conditions below shall be included as addenda to this clause. IAW FAR 52.212-4(v) the awardees representations and certifications, including those completed electronically via the System for Award Management (SAM), shall also incorporated by reference into and resultant Agreement.

Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition.

ADDITIONAL TERMS AND CONDITIONS INCORPORATED BY REFERENCE:

52.203-6 Restrictions on Subcontractor Sales to the Government Alternate 1

52.203-11 Certifications and Disclosure Regarding Payments to Influence Certain Federal Transactions

52.203-12 Limitations on Payments to Influence Certain Federal Transactions

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

52.204-7 System for Award Management

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

52.204-13 System for Award Management Maintenance

52.204-16 Commercial and Government Entity Code Reporting

52.204-17 Ownership or Control of Offeror

52.204-18 Commercial and Government Entity Code Maintenance

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

52.204-26 Covered Telecommunications Equipment or Services--Representation

52.209-6 Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.209-7 Information Regarding Responsibility Matters

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

52.219-4 Notice for Price Evaluation Preference for HUBZone Small Business Concerns

52.219-6 Total Small Business Set-Aside

52.219-13 Notice of Set Aside of Orders

52.219-14 Limitations on Subcontracting

52.219-28 Post Award Small Business Program Representation

52.222-3 Convict Labor

52.222-19 Child Labor – Cooperation of Authorities and Remedies

52.222-21 Prohibition of Segregated Facilities

52.222-22 Previous Contracts and Compliance Reports

52.222-25 Affirmative Action Compliance

52.222-26 Equal Opportunity

52.222-26 (Alt 1) Equal Opportunity

52.222-35 Equal Opportunity for Veterans

52.222-36 Affirmative Action For Workers With Disabilities

52.222-37 Employment Reports on Veterans

52.222-40 Notification of Employee Rights Under the National Labor Relations Act

52.222-50 Combating Trafficking in Persons

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving

52.225-13 Restrictions on Certain Foreign Purchases

52.226-6 Promoting Excess Food Donation to Nonprofit Organizations

52.232-33 Payment by Electronic Funds Transfer—System for Award Management

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

52.233-3 Protest After Award

52.233-4 Applicable Law for Breach of Contract Claim

52.247-34 F.O.B. Destination

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

252.203-7005 Representation Relating to Compensation of Former DoD Officials

252.204-7003 Control of Government Personnel Work Product

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

252.204-7016 Covered Defense Telecommunication’s Equipment or Services Representation

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services Representation

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

252.209-7004 - Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism

252.211-7003 Item Unique Identification and Valuation

252.213-7000 Notice to Prospective Suppliers on the Use of Supplier Performance Risk System in Past Performance Evaluations

252.225-7012 Preference for Certain Domestic Commodities

252.225-7048 Export-Controlled Items

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

252.232-7006 Wide Area Work Flow Payment Instructions

252.232-7010 Levies on Contract Payments

252.243-7002 Requests for Equitable Adjustment

252.244-7000 Subcontracts for Commercial Items

252.247-7023 Transportation by Sea

52.252-1 Solicitation Provisions Incorporated by Reference This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/

(End of Provision)

52.252-2 Clauses Incorporated by Reference This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/

(End of Clause)

52.252-5 Authorized Deviations in Provisions

1. The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

2. The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of clause)

52.252-6 Authorized Deviations in Clauses

The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of clause)

SUBMISSION OF PROPOSALS:

Proposals shall be submitted electronically to Jean Greenwood via jean.t.greenwood.civ@army.mil. Please copy isao.hattori.civ@army.mil all proposals shall be submitted by the time indicated on this notice.

**Proposals will only be accepted electronically via the e-mail address provided above. It is the Offeror's responsibility to confirm that their proposal submission has been received.

QUESTIONS:

Questions regarding this acquisition may be addressed to Jean Greenwood with a courtesy copy to Isao Hattori at the above listed email address.

Questions must be received no later than five (5) business days prior to date for receipt of proposals.