FMC lexington FY25 4TH quarter- subsistence
Closed Solicitation Posted
- Solicitation number
- 15B10925Q00000040
- Agency
-
Federal Medical Center Lexington
Correctional Facilities, Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 311999 All Other Miscellaneous Food Manufacturing
- PSC
- 8945 Food, Oils And Fats
- Place of performance
- Lexington, Kentucky 40511, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of Justice Federal Bureau of Prisons is seeking a solicitation for food service subsistence items for the Federal Medical Center (FMC) in Lexington, Kentucky for the fourth quarter of fiscal year 2025. The Request for Quote (RFQ) covers approximately 95 different food and food-related items, including kosher and non-kosher products such as beverage mixes, grains, canned vegetables, condiments, meat, and dairy items. The government plans to make multiple awards based on line-item pricing, with a strict evaluation process focusing on price and past performance using a Go/No Go methodology. Vendors will be assessed on their history of on-time deliveries and complete order fulfillment, with any documented late deliveries or missing items potentially disqualifying them. The solicitation requires quotes to be submitted electronically to Contract Specialist Heather Surber by 10:00 AM Eastern Standard Time on May 27, 2025, with quotes remaining valid for 45 calendar days after submission.
The contract is set aside exclusively for small businesses under NAICS code 311999, with a small business size standard of 700 employees. The delivery schedule is specified for July 1-2025 through July 16, 2025, to the FMC Lexington located at 3301 Leestown Road in Lexington, Kentucky. The procurement includes significant quantities of food items, such as 40,000 kosher beverage packets, 25,000 pounds of ground beef, and 15,000 pounds of chicken, among many other products. Awards will be made as Firm-Fixed Price Purchase Orders for total values over $10,000 and via Government Purchase Card for values under $10,000. The total procurement will support the food service operations of the federal prison, with the government emphasizing the critical nature of food in maintaining the orderly operation of the facility. Interested vendors must carefully review all solicitation documents and be prepared to comply with numerous federal acquisition regulations and specific contract provisions.
Notice text
2 versions
Update #2 · Latest ·
***Amendment 1***
Attachment 15B10925Q00000040 has been updated to state this RFQ IS for Small Business set-aside, this is located above box 3.
***End of amendment 1***
U.S. Department of Justice
Federal Bureau of Prisons
FMC Lexington
May 19, 2025
(i) This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
(ii) The solicitation number is 15B10925Q00000040. This solicitation is issued as a Request for Quote (RFQ). Please read it in its entirety.
(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-03.
(iv) The NAICS for this requirement is 311999 with a small business size standard of 700 employees.
This requirement is set-aside for small business.
(v) The following items are required
- See attached requirements worksheet
(vi) The following items are required
- See attached requirements worksheet
(vii) TERMS OF DELIVERY ARE F.O.B. DESTINATION TO:
FMC Lexington
3301 Leestown Road
Lexington, KY 40511
Date of delivery will be July 1, 2025, through July 16, 2025.
The delivery date will be from July 1, 2025, through July 16,2025, after receipt of the order.
Any subsequent award will require acceptance in the form of a signature by the contractor 48 hours after the signed purchase order has been delivered to the contractor. Food is a vital part of the orderly running of the operation of a Federal Prison. In accordance with FAR 13.004 (b), this contracting officer has determined this acquisition appropriate to require acceptance in writing.
(viii) FAR 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition.
(ix) FAR 52.212-2, Evaluation-Commercial Items, applies to this acquisition.
The Government anticipates and intends to make MULTIPLE awards based on pricing per line item.
Awards will be made to the responsible Quoter(s) whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below.
(1) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable;
(2) Past Performance – This evaluation factor is a Go/No Go evaluation.
The Government will evaluate past performance based on the following criteria. Any documented instances of late deliveries or missing items, as well as discussions with other Contracting Officers (COs) about past performance, will be factored into the evaluation process.
The evaluation of past performance will be a Go/No-Go determination as follows:
- Timeliness: The contractor must have a documented history of on-time deliveries. Documentation of late deliveries, including CPARS reports and communications with other COs from previous contracts, will be considered. If there are substantial delays, the contractor will be deemed a "No-Go."
- Completed Orders with No Missing Items: The contractor must have consistently delivered complete orders, with no missing or incorrect items. Discussions with other COs and documented customer complaints or returns due to missing items will be taken into account. If there is a pattern of missing items from past contracts, the contractor will be deemed a "No-Go.
Awards with total value over the Micro Purchase Threshold of $10,000 will be awarded with a Firm-Fixed Price (FFP) Purchase Order.
Awards with total value under the Micro Purchase Threshold of $10,000 will be awarded with a Firm-Fixed Price (FFP) Government Purchase Card transaction from the local food services department.
(x) 52.212-3, Offeror Representations and Certifications—Commercial Products and
Commercial Services (MAY 2024) (DEVIATION FEB 2025), is applicable to this acquisition.
(xi) FAR 52.212-4, Contract Terms and Conditions – Commercial Items, is applicable to this acquisition.
(xii) 52.212-5, Contract Terms and Conditions Required To Implement Statutes or
Executive Orders—Commercial Products and Commercial Services (JAN 2025)
(DEVIATION FEB 2025), applies to this acquisition.
X (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community--see FAR 3.900(a).
X (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).
X (9) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).
X (12) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Jan 2025) (31 U.S.C. 6101 note).
X (18)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).
X (26)(i) 52.219-28, Post award Small Business Program Rerepresentation (Jan 2025) (15 U.S.C. 632(a)(2)).
X (31) 52.222-3, Convict Labor (Jun 2003) (E.O. 11755).
X (32) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2025)( E.O. 13126).
X (36)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) ( 29 U.S.C. 793).
X (39)(i) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O. 13627).
X (48)(i)52.225-1, Buy American-Supplies (Oct 2022) (41 U.S.C. chapter 83).
X (55) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) (E.O. 13513).
X (59) 52.232-33, Payment by Electronic Funds Transfer--System for Award Management (Oct 2018) (31 U.S.C. 3332).
X (61) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).
X (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) (42 U.S.C. 1792).
(xiii) The selected Quoter must comply with the additional contract clauses and provisions
- 52.204-7, System for Award Management
- 52.204-13, System for Award Management Maintenance
- 52.204-16, Commercial and Government Entity Code Reporting
- 2852.212-4 Contract Terms and Conditions, Commercial Items (FAR Deviation) (NOV 2020)
- 52.232-18, Availability of Funds
The full text of the referenced FAR provisions and clauses may be accessed electronically at www.acquisition.gov/FAR or by Heather Surber, Contract Specialist, by email to hsurber@bop.gov.
(xiv) Not applicable to this solicitation.
(xv) The completed solicitation package must be returned no later than 10:00 a.m. Eastern Standard Time on May 27th. 2025.
(xvi) Vendors shall submit quotes only to:
- Heather Surber, Contract Specialist, Email: hsurber@bop.gov
No fax, hand delivered, or mail-in quotes will be accepted. Please be sure to read the solicitation, quote sheet, clauses and provisions and delivery schedule.
Quotes MUST be good for 45 calendar days after close.
Any and all information will be posted to the General Services Administration, SAM.Gov website: www.sam.gov. All future information about this acquisition, including amendments, awards and cancellations will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation.
***Question Submission: Interested quoters must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer (FMC Lexington) to respond. Questions must be submitted by email only. Please be sure to read the solicitation, quote sheet, clauses and provisions, and cover sheet. If the answer is addressed in those documents, you will not receive a response.
The email addresses to send questions to are:
- Heather Surber, Contract Specialist, Email: hsurber@bop.gov
“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include:
- 52.222-25, Affirmative Action Compliance, and
- 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services, paragraph (d).
Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”
Update #1 ·
U.S. Department of Justice
Federal Bureau of Prisons
FMC Lexington
May 19, 2025
(i) This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
(ii) The solicitation number is 15B10925Q00000040. This solicitation is issued as a Request for Quote (RFQ). Please read it in its entirety.
(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-03.
(iv) The NAICS for this requirement is 311999 with a small business size standard of 700 employees.
This requirement is set-aside for small business.
(v) The following items are required
- See attached requirements worksheet
(vi) The following items are required
- See attached requirements worksheet
(vii) TERMS OF DELIVERY ARE F.O.B. DESTINATION TO:
FMC Lexington
3301 Leestown Road
Lexington, KY 40511
Date of delivery will be July 1, 2025, through July 16, 2025.
The delivery date will be from July 1, 2025, through July 16,2025, after receipt of the order.
Any subsequent award will require acceptance in the form of a signature by the contractor 48 hours after the signed purchase order has been delivered to the contractor. Food is a vital part of the orderly running of the operation of a Federal Prison. In accordance with FAR 13.004 (b), this contracting officer has determined this acquisition appropriate to require acceptance in writing.
(viii) FAR 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition.
(ix) FAR 52.212-2, Evaluation-Commercial Items, applies to this acquisition.
The Government anticipates and intends to make MULTIPLE awards based on pricing per line item.
Awards will be made to the responsible Quoter(s) whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below.
(1) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable;
(2) Past Performance – This evaluation factor is a Go/No Go evaluation.
The Government will evaluate past performance based on the following criteria. Any documented instances of late deliveries or missing items, as well as discussions with other Contracting Officers (COs) about past performance, will be factored into the evaluation process.
The evaluation of past performance will be a Go/No-Go determination as follows:
- Timeliness: The contractor must have a documented history of on-time deliveries. Documentation of late deliveries, including CPARS reports and communications with other COs from previous contracts, will be considered. If there are substantial delays, the contractor will be deemed a "No-Go."
- Completed Orders with No Missing Items: The contractor must have consistently delivered complete orders, with no missing or incorrect items. Discussions with other COs and documented customer complaints or returns due to missing items will be taken into account. If there is a pattern of missing items from past contracts, the contractor will be deemed a "No-Go.
Awards with total value over the Micro Purchase Threshold of $10,000 will be awarded with a Firm-Fixed Price (FFP) Purchase Order.
Awards with total value under the Micro Purchase Threshold of $10,000 will be awarded with a Firm-Fixed Price (FFP) Government Purchase Card transaction from the local food services department.
(x) 52.212-3, Offeror Representations and Certifications—Commercial Products and
Commercial Services (MAY 2024) (DEVIATION FEB 2025), is applicable to this acquisition.
(xi) FAR 52.212-4, Contract Terms and Conditions – Commercial Items, is applicable to this acquisition.
(xii) 52.212-5, Contract Terms and Conditions Required To Implement Statutes or
Executive Orders—Commercial Products and Commercial Services (JAN 2025)
(DEVIATION FEB 2025), applies to this acquisition.
X (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community--see FAR 3.900(a).
X (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).
X (9) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).
X (12) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Jan 2025) (31 U.S.C. 6101 note).
X (18)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).
X (26)(i) 52.219-28, Post award Small Business Program Rerepresentation (Jan 2025) (15 U.S.C. 632(a)(2)).
X (31) 52.222-3, Convict Labor (Jun 2003) (E.O. 11755).
X (32) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2025)( E.O. 13126).
X (36)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) ( 29 U.S.C. 793).
X (39)(i) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O. 13627).
X (48)(i)52.225-1, Buy American-Supplies (Oct 2022) (41 U.S.C. chapter 83).
X (55) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) (E.O. 13513).
X (59) 52.232-33, Payment by Electronic Funds Transfer--System for Award Management (Oct 2018) (31 U.S.C. 3332).
X (61) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).
X (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) (42 U.S.C. 1792).
(xiii) The selected Quoter must comply with the additional contract clauses and provisions
- 52.204-7, System for Award Management
- 52.204-13, System for Award Management Maintenance
- 52.204-16, Commercial and Government Entity Code Reporting
- 2852.212-4 Contract Terms and Conditions, Commercial Items (FAR Deviation) (NOV 2020)
- 52.232-18, Availability of Funds
The full text of the referenced FAR provisions and clauses may be accessed electronically at www.acquisition.gov/FAR or by Heather Surber, Contract Specialist, by email to hsurber@bop.gov.
(xiv) Not applicable to this solicitation.
(xv) The completed solicitation package must be returned no later than 10:00 a.m. Eastern Standard Time on May 27th. 2025.
(xvi) Vendors shall submit quotes only to:
- Heather Surber, Contract Specialist, Email: hsurber@bop.gov
No fax, hand delivered, or mail-in quotes will be accepted. Please be sure to read the solicitation, quote sheet, clauses and provisions and delivery schedule.
Quotes MUST be good for 45 calendar days after close.
Any and all information will be posted to the General Services Administration, SAM.Gov website: www.sam.gov. All future information about this acquisition, including amendments, awards and cancellations will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation.
***Question Submission: Interested quoters must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer (FMC Lexington) to respond. Questions must be submitted by email only. Please be sure to read the solicitation, quote sheet, clauses and provisions, and cover sheet. If the answer is addressed in those documents, you will not receive a response.
The email addresses to send questions to are:
- Heather Surber, Contract Specialist, Email: hsurber@bop.gov
“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include:
- 52.222-25, Affirmative Action Compliance, and
- 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services, paragraph (d).
Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”
Files
| File | Type | Posted |
|---|---|---|
| 15B10925Q00000040.pdf | ||
| 15B10925Q00000040.pdf | ||
| 15B10925Q00000040- Quote Sheet.docx | DOCX document | |
| 15B10925Q00000040- Cover Letter.pdf |
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