FMC Carswell 4th Quarter FY25 - Milk and Dairy

This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The solicitation number is 15B50525Q00000016 and is issued as a Request for Quote (RFQ).

This Solicitation is for 4th Quarter FY2025 Milk and Dairy. The solicitation document, incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03. The associated North American Industrial Classification System (NAICS) code for this procurement is 311999 with a small business size standard of 500.00 employees.

This requirement is a 100% Total Small Business Set-Aside and only qualified sellers may submit bids.

FOB Destination shall be to: FMC Carswell J Street Bodg. 3000 Fort Worth, TX 76127

Items will be awarded individually.  More than one item may be awarded to one contractor.     

Evaluation Factors are price and past performance.  Vendors who submit a quote concurs that delivery dates will be met, unless otherwise noted.  Vendors should not quote on items which cannot be delivered for any reason. 

Past performance:  A record of poor performance due to failure to deliver items within the expected delivery time period, requests to remove an item from a signed purchase order on previous awards, requests to disregard or cancel a signed purchase order, or poor quality may result in a poor performance rating.  FMC Carswell will award quoted items to vendors that have a high past performance record IAW FAR 13.106-2(4)(ii) regardless of the quotes with the lowest price.  Quotes from vendors without poor past performance represent the best value when compared to any lower priced quote(s).

DELIVERY REQUIREMENTS:

• All deliveries must be palletized.
• All non-frozen, perishable foods must be delivered between 34 degrees F and 40 degrees F.
• All frozen foods must be delivered at 0 degrees F or below. Any products that indicate prior thawing will be refused.
• Some items may require thawing and cooking to determine specification compliance and product wholesomeness.
• Items which are conditionally received and found noncompliant, must be picked up at the vendors’ expense within (2) weeks of noncompliance notification.
• Items that fail to meet specifications will be refused. All items must be dated.
• Deliveries will be accepted from 8:00 a.m. to 11:00 a.m. and 12:00 p.m. to 1:00 p.m. Monday through Fridays,  No deliveries on weekends or federal holidays.
• Unless otherwise stated within the specification of an item description in Section 2 of SF Form 1449, all dates for frozen food items must be delivered frozen and delivered before the best buy date, sell by date, use by date, best if used by date, or freeze by date on the label.
• Delivery vehicles should not exceed Gross 49000lbs-Tandem Axle 32000 Lbs. in order to comply with the bridge weight limit along the delivery route to the warehouse. The reference delivery address is the following: 3278 Stratotkanker Ct Fort Worth, TX 76127. Please mark all deliveries to reflect: Attn Food Services

Please read the attached solicitation document in entirety, noting the requested  delivery frequency, information,types and packaging sizes as applicable.

Payments will be made upon complete delivery and acceptance of product. Awards above the micro purchase threshold ($10,000 and above) will be made via purchase order (EFT). Award below the micro purchase threshold will be made via a government purchase card upon complete delivery and acceptance of products.

 The government reserves the right upon inspection to reject items if they are damaged or not to the specifications as listed in the solicitation.  Do not change the case counts or the quote of the item will not be considered.

All quotes to this solicitation must be received by the point of contact on or before May 16 at 12:00 PM Central Time.  Quote must indicate Solicitation No. 15B50525Q00000016 in their submission. 

Use the attached solicitation document when submitting your quotes. No other form of quotes will be accepted. All quotes will be received electronically to the primary contact listed below (ekarua@bop.gov).