FMC Carswell 4th QTR Milk Solicitation

This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The solicitation number is 15B50526Q00000012 and is issued as a Request for Quote (RFQ). This Solicitation is for 4th Quarter FY26 NATIONAL MENU - MILK. The solicitation document, incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-01. This solicitation is issued as Total small business set-aside. The associated North American Industrial Classification System (NAICS) code for this procurement is 311999 with a small business size standard of 700.00 employees.

FOB Destination shall be: FMC Carswell Attention: Food Service Department 1200 Meandering Road, Fort Worth, Texas 76114.

Item will be awarded individually.  More than one item may be awarded to one offeror/contractor.    

Award will be made to the offeror responsible whose quote conforms to the requirements and is determined to provide the best value to the Government. The following are the evaluation factors that will be used to evaluate each offeror are price, past performance and conformity to applicable and requested specifications.

Past performance and specification conformity are significantly more important than price.

Quotes shall be accepted up to 4 decimal places.

DELIVERY REQUIREMENTS/INSTRUCTIONS:

• Product(s) must meet Certified Menu Specifications; must have a legible expiration date that is at least 6 months past date delivered or will not be accepted
• No dented cans
• All boxes/cases must be properly labeled (no write on labels or crossed out labels)
• All deliveries must be palletized unless prior arrangements were agreed to by warehouse staff.
• All non-frozen, perishable foods must be delivered between 34 degrees F and 40 degrees F.
• All canned goods must be delivered above 34 degrees F and not frozen.
• Any product that indicates prior thawing will be refused.
• All items must strictly follow the BOP Religious Diet Specifications.  Food Service contractors have the responsibility of understanding these specifications.  Contractors must obtain a copy of the Religious Diet Specifications prior to quoting.
• All items will be closely inspected.
• Some items may require thawing and cooking to determine specification compliance.
• Receipt of delivery may be conditional for a period of three (3) days to allow for adequate examination and testing.
• Items that fail to meet specifications will be refused.
• Items which are conditionally received and found noncompliant must be picked up at the vendors’ expense within (2) weeks of noncompliance notification.
• If the product is not picked up within two (2) weeks, it will be disposed of by warehouse staff.
• Items that fail to meet specifications will be refused. All items must be dated.
• Deliveries will be accepted from 7:30 a.m. to 2:00 pm CST, Monday through Fridays, No deliveries on weekends or federal holidays.
• Delivery is on a first-come, first-serve basis. No delivery appointment is required. For any further delivery queries contact our Warehouse Supervisor on 817-782-4268.
• Unless otherwise stated within the specification of an item description in Section 2 of SF Form 1449, all dates for frozen food items must be delivered frozen and delivered before the best buy date, sell by date, use by date, best if used by date, or freeze by date on the label.
• Delivery vehicles should not exceed Gross 49000lbs-Tandem Axle 32000 Lbs. to comply with the bridge weight limit along the delivery route to the warehouse.  Please mark all deliveries to reflect: Attn Food Service Department.
• Payments will be made upon complete delivery and acceptance of the product. Awards will be made via purchase order (EFT).
• Invoices are to be sent electronically to CRW-BusinessOffice-S@bop.gov.

Please read the attached solicitation document in entirety, noting the requested information, specifications, provisions, clauses, types and packaging sizes as applicable.

Quotes Submission Instructions:

• Contractor/Offeror MUST be registered and ACTIVE on sam.gov when responding to this solicitation and throughout this contract opportunity. This is a requirement to conduct business with the federal government. Failure to have an active entity might lead to your solicitation response not being considered.
  Contractor MUST have Small Business concern on their Reps and Cert on their sam.gov profile.
• All quotes and bids pertaining to this solicitation must be received by the designated point of contact no later than June 15, 2026, at 12:00 PM Central Time (CT).
• All quotes and bids will be received via email ONLY to ekarua@bop.gov.
• Use the attached solicitation document when submitting your quotes. No other form of quotes will be accepted. All quotes or questions will be received electronically to the primary contact listed below (ekarua@bop.gov)
• Kindly complete section 17(a) Contractor/ Vendor information as well as section 30 (a & b).

• When submitting your bid or quote via email, please ensure the subject line is formatted as shown below for easier tracking:

"Name of Contractor - Solicitation No. 15B50526Q00000008 – FMC Carswell 4th QTR FY26 National Menu"

Example: E. Karua Inc. - Solicitation No. 15B50526Q00000008 – FMC Carswell 4th QTR FY26 National Menu