Fleet Vehicle Insurance for the U. S. Mission Italy
Pre-Solicitation Posted
- Solicitation number
- 191T7027Q0001
- Agency
-
Department of State
- Responses due
- Not on record
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 524210 Insurance Agencies and Brokerages
- Place of performance
- Italy
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Rome is preparing to issue a Request for Quotation for fleet vehicle insurance covering U.S. Mission Italy vehicles, with interested parties required to submit a letter of interest by November 7, 2026.
The procurement will cover approximately 130 vehicles per year across Rome, Naples, Florence, and Milan. The resulting contract will be firm fixed price with a base year and one option year if exercised. All responsible sources may submit a quotation, and the Government may award based on the initial offer without discussion.
Interested vendors must submit a letter of interest and required documentation to CarforaT@state.gov and RomeGSOProcurement@state.gov by November 7, 2026. Documentation must include the firm name, point of contact information, complete physical and mailing addresses, and proof of registration at the Instituto per la Vigilanza sulle Assicurazioni (IVASS/RUI) Database. The solicitation documents will not be posted on SAM.gov; only firms that submit the letter of interest and required documentation will receive the full package when available. Prospective offerors must possess authorization to operate and do business in Italy and must be registered in the System for Award Management (SAM) Database prior to submitting an offer in accordance with FAR provision 52.204-7.
Notice text
Please note this solicitation is not ready to be issued as of this date. The U.S. Embassy in Rome, Italy, provides the following Pre-Solicitation Notice regarding the upcoming issuance of a Request for Quotation (RFQ) for fleet vehicle insurance for U.S. Mission Italy vehicles in Rome, Naples, Florence, and Milan. The estimated number of vehicles to be insured per year is 130.
The anticipated performance period is for a base year, with one option year, if exercised by the Government. All responsible sources may submit a quotation, which will be considered.
The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.
Offerors interest in the solicitation shall express their interest in writing no later than November 07, 2026, byemail to both CarforaT@state.gov and RomeGSOProcurement@state.gov. The email must include the following “application for solicitation” information and documentation:
- Name of the firm
- Name, telephone number, and email address of the point of contact.
- Complete physical and mailing addresses of the firm.
- Proof of registration at the Instituto per la Vigilanza sulle Assicurazioni (IVASS/RUI) Database (www.ivass.it).
The solicitation package/documents shall NOT be placed on SAM.gov. Only companies that submit a letter of interest and the information and documentation listed as “application for solicitation” above may receive a copy of the solicitation package/documents when available.
In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), it will be necessary for your organization to possess authorization to operate and do business in the country of Italy.
All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of proposal.
The Government is planning a pre-quotation conference and the date for this conference will be in the solicitation.
Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your proposal prior to the response date and time. Please ensure your email with your offer does not exceed 25MB, if it does then you might have to send more than one email.
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