Fleet Management System (Software Solution)
Closed Pre-Solicitation Posted
- Solicitation number
- SJ475487
- Agency
-
Office of Science
Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 518210 Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services
- Place of performance
- Upton, New York 11973, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
Brookhaven Science Associates, LLC (BSA), on behalf of the Department of Energy Office of Science, is conducting market research to identify qualified vendors capable of providing a cloud-based Software-as-a-Service (SaaS) fleet management system. The procuring organization seeks an integrated, centralized platform to support the management, compliance, and reporting requirements for a fleet of approximately 600-700 vehicles and equipment assets. Key requirements include centralized asset lifecycle management, work order management with preventive maintenance scheduling, electronic Driver Vehicle Inspection Reports (DVIR) with digital signature capability, a native mobile application for field operations, real-time reporting and analytics, integration with telematics and fuel management systems, and cloud-based architecture with role-based access controls. This is a Sources Sought Notice issued for informational and planning purposes only, and BSA is not requesting formal proposals at this time. Interested vendors are invited to submit capability statements by the April 15, 2026 deadline demonstrating their ability to meet the stated requirements.
No set-aside designations apply to this procurement opportunity. The notice does not identify any current contractors or incumbents, nor does it disclose an anticipated award value or budget range. This pre-solicitation notice represents an early stage of the procurement process, during which BSA is gathering market intelligence from qualified software providers in the Computing Infrastructure Providers and SaaS Application Development sector (NAICS 518210, PSC DA10). The capability statements submitted in response to this market research will inform the development of the formal solicitation and help establish realistic requirements and timelines for the eventual full and open competition.
Notice text
Brookhaven Science Associates, LLC (BSA) is conducting market research to identify qualified vendors capable of providing a cloud-based fleet management system to support the management, compliance, and reporting requirements of a fleet of approximately 600–700 vehicles and equipment assets.
The desired solution shall be a Software-as-a-Service (SaaS) platform that provides an integrated, centralized system for fleet operations, including asset management, maintenance and work order tracking, inspections, reporting, and system integration.
The system must include, at a minimum, the following capabilities:
- Centralized asset lifecycle management for vehicles and equipment
- Work order management and preventive maintenance scheduling (time and mileage-based)
- Electronic Driver Vehicle Inspection Reports (DVIR) with digital signature capability
- Native mobile application enabling field users to perform inspections, manage work orders, and upload photos/documentation
- Real-time reporting and analytics, including maintenance costs, fuel usage, and asset utilization
- Integration with telematics (GPS-based systems) and fuel management systems
- Cloud-based architecture with role-based access and real-time data availability
This Sources Sought Notice is issued for informational and planning purposes only and does not constitute a solicitation. BSA is not requesting proposals at this time.
Interested vendors are invited to submit capability statements demonstrating their ability to meet the requirements described above.
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