Fleet Management Contractor

American Consulate General
Regional Procurement Support Office (RPSO)
Giessener Strasse 30
60435 Frankfurt

Tel.: (++49) 69-7535 3300
Fax.: (++49) 69-7535 3329
Email: FrankfurtRPSO@State.gov

March 11, 2015
PRE-SOLICITATION NOTICE
SGE500-15-R-0040

Subject: The General Services Officer (GSO) is seeking a Contractor to perform Fleet Management Services for Mission South Africa, for the American Embassy Pretoria, South Africa.

The Regional Procurement Support Office Frankfurt, (RPSO-FR) at the American Consulate General Frankfurt, Germany intends to issue a Request for Proposals (RFP) under full and open competition procedures for a:

Fleet Management Contractor

The awarded contractor shall administrate an effective and efficient fleet management service to the U.S. Mission in South Africa including Embassy Pretoria, Consulate Johannesburg, Consulate Durban and Consulate Cape Town for a fleet of approximately 200-250 official vehicles. The contract will include the following services, issuance and administration of a fleet management card for the purchase of fuel, oil and toll fees. A task order will be provided for the following services: car wash, procurement of spare parts and tires, payment of repairs for vehicular accidents utilizing an accredited vendor and roadside assistance and towing to a destination as specified by the CO, where charges for services are invoiced per incident; and, only when used. This should be coupled with an efficient reporting system and on-site inspection when requested. Cross border assistance for neighboring countries (i.e. Botswana, Lesotho, Mozambique, Namibia, Swaziland and Zimbabwe) are to be provided, per incident. Vehicles are to be towed to a safe location as specified by the CO.

The Consulate plans to award an Indefinite Delivery / Indefinite Quantity (IDIQ) contract. The full potential performance period is for five (5) years. We are considering that there will be one (1) base year and four (4) option years. The Consulate plans to award this contract in Fiscal Year 2015. The estimated price for this services contract is between 250,000.00 and 500,000.00 U.S. Dollars over all five years.

You are encouraged to make your quotation competitive. You are also cautioned against any collusion with other potential offerors with regard to price quotations to be submitted. The RFQ does not commit the Consulate to make any award; the Consulate may cancel this RFQ, or any part of it.

Potential Contractors shall be in possession of all required permits and licenses. Communication, correspondence and documentation must be in the English language.

It is anticipated that the solicitation package will be issued in mid-April 2015.

Companies / persons interested in this requirement shall express their interest via written correspondence to David A. Cubitt at email addresses CubittDA@state.gov and FrankfurtRPSO@state.gov, or by fax (49) 69 7535 3329 not later than March 27, 2015. DO NOT TELEPHONE. All requests for a copy of the solicitation MUST include the following information: Name of Firm, Name of Contact, Telephone and Fax Numbers, Email Address of Point of Contact, and Complete Physical and Mailing Address of Firm.

The solicitation package/documents will not be placed on FedBizOpps. Only companies submitting a letter of interest shall receive a copy of the solicitation package/documents when available.

Solicitation and award will be subject to the laws and regulations of the United States of America and is being competed utilizing full and open competition procedures.