Fitness Equipment Maintenance
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- FA483025Q0038
- Agency
- Air Combat Command Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811490 Other Personal and Household Goods Repair and Maintenance
- Place of performance
- Moody AFB, Georgia 31699, United States
- Points of contact
-
- Gerard Entwisle gerard.entwisle.2@us.af.mil (229) 257-2509
- Connor-Marie Smith connor-marie.smith@us.af.mil (229) 257-2811
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Air Combat Command is soliciting fitness equipment maintenance services for the Freedom 1 Fitness Center Complex at Moody Air Force Base in Georgia through Request for Quotation FA483025Q0038. The contractor will provide comprehensive maintenance services for over 100 pieces of fitness equipment from manufacturers including Life Fitness, Cybex, Precor, AbCoster, Free Motion, and Hammer Strength, encompassing initial inspections, monthly preventative maintenance, non-routine service calls, and emergency repairs within specified timeframes. Contractors must demonstrate manufacturer certifications and training for the specified equipment brands and submit a technical approach covering all maintenance requirements, along with up to three past performance references from similar services performed within the last five years. The government will evaluate quotes on a Lowest Price Technically Acceptable basis considering price, technical acceptability, and past performance. The final quote submission deadline is July 29, 2025 at 2:00 PM EST, with questions due by July 24, 2025 at 12:00 PM EST.
This procurement is set aside 100% for small businesses under NAICS code 811490 with a size standard of $9.0 million, and the current incumbent contractor is ALLWAYS IMPROVING LLC with a contract value of $73,965.00. The contract includes a base year from October 1, 2025 to September 30, 2026, with four consecutive one-year option periods extending through September 30, 2030, potentially creating a five-year engagement. The pricing structure includes monthly inspection and maintenance services (12 months annually), equipment minor repairs (75 instances), major repairs (20 instances), and emergency repairs (5 instances) for each contract period. All maintenance work will be performed at Moody Air Force Base, Georgia, specifically at the Freedom 1 Fitness Center Complex and associated facilities including the Annex, Upstairs Track, Family Room, High Performance Fitness area, and Weight Room. Contractors must comply with Department of Labor Wage Determination requirements and maintain SAM.gov registration to be eligible for award.
Notice text
7 versions
Update #7 · Latest ·
The solicitation number for this combined synopsis-solicitation is FA483025Q0038 and it is issued as a Request for Quotation (RFQ). The above-mentioned number shall be used to reference any written quote provided under this RFQ. All references to “offer” or “offeror” in the solicitation, clauses, and provisions for this RFQ are deemed to have the meaning of “quotation” and “quoter” respectively.
This RFQ and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2025-04, Defense Federal Acquisition Regulation System (DFARS) Change 01/17/2025 and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) Change 10/16/2024.
This acquisition will be set aside 100% for Small Business in accordance with FAR 19.502-2(a).
The North American Industry Classification System (NAICS) code for this project is 811490 with a size standard of $9.0 million.
The purpose of this solicitation is for the procurement of Fitness Equipment Maintenance Services in accordance with the attached Performance Work Statement (PWS).
FOB Point: Destination (Moody AFB, GA.)
Period of Performance:
Base Yr: 1 Oct 2025 – 30 Sep 2026
Option 1: 1 Oct 2026 – 30 Sep 2027
Option 2: 1 Oct 2027 – 30 Sep 2028
Option 3: 1 Oct 2028 – 30 Sep 2029
Option 4: 1 Oct 2029 – 30 Sep 2030
Evaluation factors for this requirement are price, technical, and past performance. Quotes shall be submitted as follows in accordance with FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Addendum) on page 19 of the solicitation:
1. Price: Quoted prices must be submitted using the Pricing Schedule at Attachment 2. Quoters shall insert unit prices in the attached pricing schedule, rounded to the nearest cent (for example $0.02 not $0.0231), and sign acknowledging the terms and conditions of the RFQ. Quoters rejecting the terms and conditions may be excluded from consideration. Note: Department of Labor (DOL) Wage Determination 15-4493 Rev. 29, dated 7/08/2025, at Attachment 3, applies.
2. Technical: The quoter must submit a technical approach that clearly demonstrates a complete and realistic plan to meet the requirement as stated in the Performance Work Statement (PWS). Technical approach shall cover quoter plan for Initial Inspection (PWS Section 1.4.1), Maintenance Plan (PWS Section 1.4.2), Preventative Maintenance/Inspections (PWS Section 1.4.3), Non-Routine Service Calls (PWS Section 1.4.4), and Emergency Repairs (PWS Section 1.4.5). Regurgitation of the PWS will be considered technically unacceptable. The quoter shall also provide proof of certification and training to perform maintenance and repair services for Life Fitness, Cybex, Precor, AbCoster, Free Motion, and Hammer Strength fitness equipment (reference PWS section 1.4.8 and Appendix B). Total technical submission shall be no more than thirty (30) pages.
3. Past Performance: The contractor may submit no more than three (3) past performance references. References should be for services similar in scope to this requirement that have occurred in the last five (5) years prior to the closing date of this solicitation. References for past performance shall include a point of contact, their phone number, email address, name of the company, contract number (if applicable), contract cost and period of performance. Evaluation of past performance may consider past performance information obtained from any suitable source, such as Air Force automated past performance data bases (i.e. CPARS, SAM.gov), direct local business experience with the quoter, or similar.
Evaluation: IAW FAR 52.212-2, Evaluation-Commercial Items, the Government will award a contract to the quoter whose quote is judged to represent the best value to the Government based on price, technical acceptability, and past performance records. Award will be made on a Lowest Price Technically Acceptable basis.
RFQ due date: 29th July 2025
RFQ due time: 2:00 PM EST
Email to connor-marie.smith@us.af.mil and gerard.entwisle.2@us.af.mil.
THIS MUST BE SENT TO CONNOR-MARIE.SMITH@US.AF.MIL AND
GERARD.ENTWISLE.2@US.AF.MIL AS STATED ABOVE. ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED NON-RESPONSIVE. YOU MAY WISH TO PLACE A READ/DELIVERY RECEIPT.
Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.
All questions regarding this RFQ must be emailed to gerard.entwisle.2@us.af.mil no later than 24 July 2025 by 12:00 PM EST.
A site visit will be held on 16 July 2024 at 10:00 AM EST. Interested vendors shall meet at the 23d Contracting Squadron, 4380 Alabama Road, Moody AFB, GA 31699. Parties will then proceed to the Moody AFB Fitness Center, 4851 Burrell St, Moody AFB, GA 31699, to analyze the fitness equipment to be maintained. The base pass request form, Attachment 4, will need to be completed no later than 15 July 2025, 5:00 PM EST and sent to connor-marie.smith@us.af.mil and gerard.entwisle.2@us.af.mil.
Please provide the following information with your quote:
Company Name: ____________
Unique Entity ID Number: ____________
Cage Code: _______________
*Number of Employees_____________
*Total Yearly Revenue_______________
*Information required determining size of business for the NAICS Code referenced above.
All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.
Attachments: Six (6)
- Attachment 1 – Performance Work Statement
- Attachment 2 – Price Sheet
- Attachment 3 – Wage Determination
- Attachment 4 – Base Pass Request
- Attachment 5 – Insurance Compliance
- Attachment 6 – Solicitation
- Attachment 7 – Questions and Answers
Amendment 001: The purpose of this is to clarify this is a recompete for an existing requirement by the ID of FA483020C0011.
Amendment 002: The purpose of this amendment is to update the equipment listings in Attachment 1 - Performance Work Statement.
Amendment 003: The purpose of this amendment is to move the RFQ due date to the 25th of July at 2:00PM EST, move the questions due date to July 24 at 12:00 PM EST, and to update the Wage Determination to the 29th Revision dated July 8th 2025.
Amendment 004: The purpose of this amendment is to address the questions raised during the solicitation period, as detailed in Attachment 7 – Questions and Answers.
Amendment 005: The purpose of this amendment is to move the RFQ due date to the 29th of July at 2:00PM EST.
Update #6 ·
The solicitation number for this combined synopsis-solicitation is FA483025Q0038 and it is issued as a Request for Quotation (RFQ). The above-mentioned number shall be used to reference any written quote provided under this RFQ. All references to “offer” or “offeror” in the solicitation, clauses, and provisions for this RFQ are deemed to have the meaning of “quotation” and “quoter” respectively.
This RFQ and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2025-04, Defense Federal Acquisition Regulation System (DFARS) Change 01/17/2025 and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) Change 10/16/2024.
This acquisition will be set aside 100% for Small Business in accordance with FAR 19.502-2(a).
The North American Industry Classification System (NAICS) code for this project is 811490 with a size standard of $9.0 million.
The purpose of this solicitation is for the procurement of Fitness Equipment Maintenance Services in accordance with the attached Performance Work Statement (PWS).
FOB Point: Destination (Moody AFB, GA.)
Period of Performance:
Base Yr: 1 Oct 2025 – 30 Sep 2026
Option 1: 1 Oct 2026 – 30 Sep 2027
Option 2: 1 Oct 2027 – 30 Sep 2028
Option 3: 1 Oct 2028 – 30 Sep 2029
Option 4: 1 Oct 2029 – 30 Sep 2030
Evaluation factors for this requirement are price, technical, and past performance. Quotes shall be submitted as follows in accordance with FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Addendum) on page 19 of the solicitation:
1. Price: Quoted prices must be submitted using the Pricing Schedule at Attachment 2. Quoters shall insert unit prices in the attached pricing schedule, rounded to the nearest cent (for example $0.02 not $0.0231), and sign acknowledging the terms and conditions of the RFQ. Quoters rejecting the terms and conditions may be excluded from consideration. Note: Department of Labor (DOL) Wage Determination 15-4493 Rev. 29, dated 7/08/2025, at Attachment 3, applies.
2. Technical: The quoter must submit a technical approach that clearly demonstrates a complete and realistic plan to meet the requirement as stated in the Performance Work Statement (PWS). Technical approach shall cover quoter plan for Initial Inspection (PWS Section 1.4.1), Maintenance Plan (PWS Section 1.4.2), Preventative Maintenance/Inspections (PWS Section 1.4.3), Non-Routine Service Calls (PWS Section 1.4.4), and Emergency Repairs (PWS Section 1.4.5). Regurgitation of the PWS will be considered technically unacceptable. The quoter shall also provide proof of certification and training to perform maintenance and repair services for Life Fitness, Cybex, Precor, AbCoster, Free Motion, and Hammer Strength fitness equipment (reference PWS section 1.4.8 and Appendix B). Total technical submission shall be no more than thirty (30) pages.
3. Past Performance: The contractor may submit no more than three (3) past performance references. References should be for services similar in scope to this requirement that have occurred in the last five (5) years prior to the closing date of this solicitation. References for past performance shall include a point of contact, their phone number, email address, name of the company, contract number (if applicable), contract cost and period of performance. Evaluation of past performance may consider past performance information obtained from any suitable source, such as Air Force automated past performance data bases (i.e. CPARS, SAM.gov), direct local business experience with the quoter, or similar.
Evaluation: IAW FAR 52.212-2, Evaluation-Commercial Items, the Government will award a contract to the quoter whose quote is judged to represent the best value to the Government based on price, technical acceptability, and past performance records. Award will be made on a Lowest Price Technically Acceptable basis.
RFQ due date: 25 July 2025
RFQ due time: 2:00 PM EST
Email to connor-marie.smith@us.af.mil and gerard.entwisle.2@us.af.mil.
THIS MUST BE SENT TO CONNOR-MARIE.SMITH@US.AF.MIL AND
GERARD.ENTWISLE.2@US.AF.MIL AS STATED ABOVE. ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED NON-RESPONSIVE. YOU MAY WISH TO PLACE A READ/DELIVERY RECEIPT.
Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.
All questions regarding this RFQ must be emailed to gerard.entwisle.2@us.af.mil no later than 24 July 2025 by 12:00 PM EST.
A site visit will be held on 16 July 2024 at 10:00 AM EST. Interested vendors shall meet at the 23d Contracting Squadron, 4380 Alabama Road, Moody AFB, GA 31699. Parties will then proceed to the Moody AFB Fitness Center, 4851 Burrell St, Moody AFB, GA 31699, to analyze the fitness equipment to be maintained. The base pass request form, Attachment 4, will need to be completed no later than 15 July 2025, 5:00 PM EST and sent to connor-marie.smith@us.af.mil and gerard.entwisle.2@us.af.mil.
Please provide the following information with your quote:
Company Name: ____________
Unique Entity ID Number: ____________
Cage Code: _______________
*Number of Employees_____________
*Total Yearly Revenue_______________
*Information required determining size of business for the NAICS Code referenced above.
All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.
Attachments: Six (6)
- Attachment 1 – Performance Work Statement
- Attachment 2 – Price Sheet
- Attachment 3 – Wage Determination
- Attachment 4 – Base Pass Request
- Attachment 5 – Insurance Compliance
- Attachment 6 – Solicitation
- Attachment 7 – Questions and Answers
Amendment 001: The purpose of this is to clarify this is a recompete for an existing requirement by the ID of FA483020C0011.
Amendment 002: The purpose of this amendment is to update the equipment listings in Attachment 1 - Performance Work Statement.
Amendment 003: The purpose of this amendment is to move the RFQ due date to the 25th of July at 2:00PM EST, move the questions due date to July 24 at 12:00 PM EST, and to update the Wage Determination to the 29th Revision dated July 8th 2025.
Amendment 004: The purpose of this amendment is to address the questions raised during the solicitation period, as detailed in Attachment 7 – Questions and Answers.
Update #5 ·
The solicitation number for this combined synopsis-solicitation is FA483025Q0038 and it is issued as a Request for Quotation (RFQ). The above-mentioned number shall be used to reference any written quote provided under this RFQ. All references to “offer” or “offeror” in the solicitation, clauses, and provisions for this RFQ are deemed to have the meaning of “quotation” and “quoter” respectively.
This RFQ and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2025-04, Defense Federal Acquisition Regulation System (DFARS) Change 01/17/2025 and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) Change 10/16/2024.
This acquisition will be set aside 100% for Small Business in accordance with FAR 19.502-2(a).
The North American Industry Classification System (NAICS) code for this project is 811490 with a size standard of $9.0 million.
The purpose of this solicitation is for the procurement of Fitness Equipment Maintenance Services in accordance with the attached Performance Work Statement (PWS).
FOB Point: Destination (Moody AFB, GA.)
Period of Performance:
Base Yr: 1 Oct 2025 – 30 Sep 2026
Option 1: 1 Oct 2026 – 30 Sep 2027
Option 2: 1 Oct 2027 – 30 Sep 2028
Option 3: 1 Oct 2028 – 30 Sep 2029
Option 4: 1 Oct 2029 – 30 Sep 2030
Evaluation factors for this requirement are price, technical, and past performance. Quotes shall be submitted as follows in accordance with FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Addendum) on page 19 of the solicitation:
1. Price: Quoted prices must be submitted using the Pricing Schedule at Attachment 2. Quoters shall insert unit prices in the attached pricing schedule, rounded to the nearest cent (for example $0.02 not $0.0231), and sign acknowledging the terms and conditions of the RFQ. Quoters rejecting the terms and conditions may be excluded from consideration. Note: Department of Labor (DOL) Wage Determination 15-4493 Rev. 29, dated 7/08/2025, at Attachment 3, applies.
2. Technical: The quoter must submit a technical approach that clearly demonstrates a complete and realistic plan to meet the requirement as stated in the Performance Work Statement (PWS). Technical approach shall cover quoter plan for Initial Inspection (PWS Section 1.4.1), Maintenance Plan (PWS Section 1.4.2), Preventative Maintenance/Inspections (PWS Section 1.4.3), Non-Routine Service Calls (PWS Section 1.4.4), and Emergency Repairs (PWS Section 1.4.5). Regurgitation of the PWS will be considered technically unacceptable. The quoter shall also provide proof of certification and training to perform maintenance and repair services for Life Fitness, Cybex, Precor, AbCoster, Free Motion, and Hammer Strength fitness equipment (reference PWS section 1.4.8 and Appendix B). Total technical submission shall be no more than thirty (30) pages.
3. Past Performance: The contractor may submit no more than three (3) past performance references. References should be for services similar in scope to this requirement that have occurred in the last five (5) years prior to the closing date of this solicitation. References for past performance shall include a point of contact, their phone number, email address, name of the company, contract number (if applicable), contract cost and period of performance. Evaluation of past performance may consider past performance information obtained from any suitable source, such as Air Force automated past performance data bases (i.e. CPARS, SAM.gov), direct local business experience with the quoter, or similar.
Evaluation: IAW FAR 52.212-2, Evaluation-Commercial Items, the Government will award a contract to the quoter whose quote is judged to represent the best value to the Government based on price, technical acceptability, and past performance records. Award will be made on a Lowest Price Technically Acceptable basis.
RFQ due date: 25 July 2025
RFQ due time: 2:00 PM EST
Email to connor-marie.smith@us.af.mil and gerard.entwisle.2@us.af.mil.
THIS MUST BE SENT TO CONNOR-MARIE.SMITH@US.AF.MIL AND
GERARD.ENTWISLE.2@US.AF.MIL AS STATED ABOVE. ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED NON-RESPONSIVE. YOU MAY WISH TO PLACE A READ/DELIVERY RECEIPT.
Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.
All questions regarding this RFQ must be emailed to gerard.entwisle.2@us.af.mil no later than 24 July 2025 by 12:00 PM EST.
A site visit will be held on 16 July 2024 at 10:00 AM EST. Interested vendors shall meet at the 23d Contracting Squadron, 4380 Alabama Road, Moody AFB, GA 31699. Parties will then proceed to the Moody AFB Fitness Center, 4851 Burrell St, Moody AFB, GA 31699, to analyze the fitness equipment to be maintained. The base pass request form, Attachment 4, will need to be completed no later than 15 July 2025, 5:00 PM EST and sent to connor-marie.smith@us.af.mil and gerard.entwisle.2@us.af.mil.
Please provide the following information with your quote:
Company Name: ____________
Unique Entity ID Number: ____________
Cage Code: _______________
*Number of Employees_____________
*Total Yearly Revenue_______________
*Information required determining size of business for the NAICS Code referenced above.
All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.
Attachments: Six (6)
- Attachment 1 – Performance Work Statement
- Attachment 2 – Price Sheet
- Attachment 3 – Wage Determination
- Attachment 4 – Base Pass Request
- Attachment 5 – Insurance Compliance
- Attachment 6 – Solicitation
Amendment 001: The purpose of this is to clarify this is a recompete for an existing requirement by the ID of FA483020C0011.
Amendment 002: The purpose of this amendment is to update the equipment listings in Attachment 1 - Performance Work Statement.
Amendment 003: The purpose of this amendment is to move the RFQ due date to the 25th of July at 2:00PM EST, move the questions due date to July 24 at 12:00 PM EST, and to update the Wage Determination to the 29th Revision dated July 8th 2025.
Update #4 ·
The solicitation number for this combined synopsis-solicitation is FA483025Q0038 and it is issued as a Request for Quotation (RFQ). The above-mentioned number shall be used to reference any written quote provided under this RFQ. All references to “offer” or “offeror” in the solicitation, clauses, and provisions for this RFQ are deemed to have the meaning of “quotation” and “quoter” respectively.
This RFQ and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2025-04, Defense Federal Acquisition Regulation System (DFARS) Change 01/17/2025 and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) Change 10/16/2024.
This acquisition will be set aside 100% for Small Business in accordance with FAR 19.502-2(a).
The North American Industry Classification System (NAICS) code for this project is 811490 with a size standard of $9.0 million.
The purpose of this solicitation is for the procurement of Fitness Equipment Maintenance Services in accordance with the attached Performance Work Statement (PWS).
FOB Point: Destination (Moody AFB, GA.)
Period of Performance:
Base Yr: 1 Oct 2025 – 30 Sep 2026
Option 1: 1 Oct 2026 – 30 Sep 2027
Option 2: 1 Oct 2027 – 30 Sep 2028
Option 3: 1 Oct 2028 – 30 Sep 2029
Option 4: 1 Oct 2029 – 30 Sep 2030
Evaluation factors for this requirement are price, technical, and past performance. Quotes shall be submitted as follows in accordance with FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Addendum) on page 19 of the solicitation:
1. Price: Quoted prices must be submitted using the Pricing Schedule at Attachment 2. Quoters shall insert unit prices in the attached pricing schedule, rounded to the nearest cent (for example $0.02 not $0.0231), and sign acknowledging the terms and conditions of the RFQ. Quoters rejecting the terms and conditions may be excluded from consideration. Note: Department of Labor (DOL) Wage Determination 15-4493 Rev. 28, dated 5/23/2025, at Attachment 3, applies.
2. Technical: The quoter must submit a technical approach that clearly demonstrates a complete and realistic plan to meet the requirement as stated in the Performance Work Statement (PWS). Technical approach shall cover quoter plan for Initial Inspection (PWS Section 1.4.1), Maintenance Plan (PWS Section 1.4.2), Preventative Maintenance/Inspections (PWS Section 1.4.3), Non-Routine Service Calls (PWS Section 1.4.4), and Emergency Repairs (PWS Section 1.4.5). Regurgitation of the PWS will be considered technically unacceptable. The quoter shall also provide proof of certification and training to perform maintenance and repair services for Life Fitness, Cybex, Precor, AbCoster, Free Motion, and Hammer Strength fitness equipment (reference PWS section 1.4.8 and Appendix B). Total technical submission shall be no more than thirty (30) pages.
3. Past Performance: The contractor may submit no more than three (3) past performance references. References should be for services similar in scope to this requirement that have occurred in the last five (5) years prior to the closing date of this solicitation. References for past performance shall include a point of contact, their phone number, email address, name of the company, contract number (if applicable), contract cost and period of performance. Evaluation of past performance may consider past performance information obtained from any suitable source, such as Air Force automated past performance data bases (i.e. CPARS, SAM.gov), direct local business experience with the quoter, or similar.
Evaluation: IAW FAR 52.212-2, Evaluation-Commercial Items, the Government will award a contract to the quoter whose quote is judged to represent the best value to the Government based on price, technical acceptability, and past performance records. Award will be made on a Lowest Price Technically Acceptable basis.
RFQ due date: 24 July 2025
RFQ due time: 2:00 PM EST
Email to connor-marie.smith@us.af.mil and gerard.entwisle.2@us.af.mil.
THIS MUST BE SENT TO CONNOR-MARIE.SMITH@US.AF.MIL AND
GERARD.ENTWISLE.2@US.AF.MIL AS STATED ABOVE. ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED NON-RESPONSIVE. YOU MAY WISH TO PLACE A READ/DELIVERY RECEIPT.
Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.
All questions regarding this RFQ must be emailed to gerard.entwisle.2@us.af.mil no later than 21 July 2025 by 12:00 PM EST.
A site visit will be held on 16 July 2024 at 10:00 AM EST. Interested vendors shall meet at the 23d Contracting Squadron, 4380 Alabama Road, Moody AFB, GA 31699. Parties will then proceed to the Moody AFB Fitness Center, 4851 Burrell St, Moody AFB, GA 31699, to analyze the fitness equipment to be maintained. The base pass request form, Attachment 4, will need to be completed no later than 15 July 2025, 5:00 PM EST and sent to connor-marie.smith@us.af.mil and gerard.entwisle.2@us.af.mil.
Please provide the following information with your quote:
Company Name: ____________
Unique Entity ID Number: ____________
Cage Code: _______________
*Number of Employees_____________
*Total Yearly Revenue_______________
*Information required determining size of business for the NAICS Code referenced above.
All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.
Attachments: Six (6)
- Attachment 1 – Performance Work Statement
- Attachment 2 – Price Sheet
- Attachment 3 – Wage Determination
- Attachment 4 – Base Pass Request
- Attachment 5 – Insurance Compliance
- Attachment 6 – Solicitation
Amendment 001: The purpose of this is to clarify this is a recompete for an existing requirement by the ID of FA483020C0011.
Amendment 002: The purpose of this amendment is to update the equipment listings in Attachment 1 - Performance Work Statement.
Update #3 ·
The solicitation number for this combined synopsis-solicitation is FA483025Q0038 and it is issued as a Request for Quotation (RFQ). The above-mentioned number shall be used to reference any written quote provided under this RFQ. All references to “offer” or “offeror” in the solicitation, clauses, and provisions for this RFQ are deemed to have the meaning of “quotation” and “quoter” respectively.
This RFQ and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2025-04, Defense Federal Acquisition Regulation System (DFARS) Change 01/17/2025 and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) Change 10/16/2024.
This acquisition will be set aside 100% for Small Business in accordance with FAR 19.502-2(a).
The North American Industry Classification System (NAICS) code for this project is 811490 with a size standard of $9.0 million.
The purpose of this solicitation is for the procurement of Fitness Equipment Maintenance Services in accordance with the attached Performance Work Statement (PWS).
FOB Point: Destination (Moody AFB, GA.)
Period of Performance:
Base Yr: 1 Oct 2025 – 30 Sep 2026
Option 1: 1 Oct 2026 – 30 Sep 2027
Option 2: 1 Oct 2027 – 30 Sep 2028
Option 3: 1 Oct 2028 – 30 Sep 2029
Option 4: 1 Oct 2029 – 30 Sep 2030
Evaluation factors for this requirement are price, technical, and past performance. Quotes shall be submitted as follows in accordance with FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Addendum) on page 19 of the solicitation:
1. Price: Quoted prices must be submitted using the Pricing Schedule at Attachment 2. Quoters shall insert unit prices in the attached pricing schedule, rounded to the nearest cent (for example $0.02 not $0.0231), and sign acknowledging the terms and conditions of the RFQ. Quoters rejecting the terms and conditions may be excluded from consideration. Note: Department of Labor (DOL) Wage Determination 15-4493 Rev. 28, dated 5/23/2025, at Attachment 3, applies.
2. Technical: The quoter must submit a technical approach that clearly demonstrates a complete and realistic plan to meet the requirement as stated in the Performance Work Statement (PWS). Technical approach shall cover quoter plan for Initial Inspection (PWS Section 1.4.1), Maintenance Plan (PWS Section 1.4.2), Preventative Maintenance/Inspections (PWS Section 1.4.3), Non-Routine Service Calls (PWS Section 1.4.4), and Emergency Repairs (PWS Section 1.4.5). Regurgitation of the PWS will be considered technically unacceptable. The quoter shall also provide proof of certification and training to perform maintenance and repair services for Life Fitness, Cybex, Precor, AbCoster, Free Motion, and Hammer Strength fitness equipment (reference PWS section 1.4.8 and Appendix B). Total technical submission shall be no more than thirty (30) pages.
3. Past Performance: The contractor may submit no more than three (3) past performance references. References should be for services similar in scope to this requirement that have occurred in the last five (5) years prior to the closing date of this solicitation. References for past performance shall include a point of contact, their phone number, email address, name of the company, contract number (if applicable), contract cost and period of performance. Evaluation of past performance may consider past performance information obtained from any suitable source, such as Air Force automated past performance data bases (i.e. CPARS, SAM.gov), direct local business experience with the quoter, or similar.
Evaluation: IAW FAR 52.212-2, Evaluation-Commercial Items, the Government will award a contract to the quoter whose quote is judged to represent the best value to the Government based on price, technical acceptability, and past performance records. Award will be made on a Lowest Price Technically Acceptable basis.
RFQ due date: 24 July 2025
RFQ due time: 2:00 PM EST
Email to connor-marie.smith@us.af.mil and gerard.entwisle.2@us.af.mil.
THIS MUST BE SENT TO CONNOR-MARIE.SMITH@US.AF.MIL AND
GERARD.ENTWISLE.2@US.AF.MIL AS STATED ABOVE. ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED NON-RESPONSIVE. YOU MAY WISH TO PLACE A READ/DELIVERY RECEIPT.
Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.
All questions regarding this RFQ must be emailed to gerard.entwisle.2@us.af.mil no later than 21 July 2025 by 12:00 PM EST.
A site visit will be held on 16 July 2024 at 10:00 AM EST. Interested vendors shall meet at the 23d Contracting Squadron, 4380 Alabama Road, Moody AFB, GA 31699. Parties will then proceed to the Moody AFB Fitness Center, 4851 Burrell St, Moody AFB, GA 31699, to analyze the fitness equipment to be maintained. The base pass request form, Attachment 4, will need to be completed no later than 15 July 2025, 5:00 PM EST and sent to connor-marie.smith@us.af.mil and gerard.entwisle.2@us.af.mil.
Please provide the following information with your quote:
Company Name: ____________
Unique Entity ID Number: ____________
Cage Code: _______________
*Number of Employees_____________
*Total Yearly Revenue_______________
*Information required determining size of business for the NAICS Code referenced above.
All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.
Attachments: Six (6)
- Attachment 1 – Performance Work Statement
- Attachment 2 – Price Sheet
- Attachment 3 – Wage Determination
- Attachment 4 – Base Pass Request
- Attachment 5 – Insurance Compliance
- Attachment 6 – Solicitation
Amentment 001: The purpose of this is to clarify this is a recompete for an existing requirement by the ID of FA483020C0011.
Update #2 ·
The solicitation number for this combined synopsis-solicitation is FA483025Q0038 and it is issued as a Request for Quotation (RFQ). The above-mentioned number shall be used to reference any written quote provided under this RFQ. All references to “offer” or “offeror” in the solicitation, clauses, and provisions for this RFQ are deemed to have the meaning of “quotation” and “quoter” respectively.
This RFQ and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2025-04, Defense Federal Acquisition Regulation System (DFARS) Change 01/17/2025 and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) Change 10/16/2024.
This acquisition will be set aside 100% for Small Business in accordance with FAR 19.502-2(a).
The North American Industry Classification System (NAICS) code for this project is 811490 with a size standard of $9.0 million.
The purpose of this solicitation is for the procurement of Fitness Equipment Maintenance Services in accordance with the attached Performance Work Statement (PWS).
FOB Point: Destination (Moody AFB, GA.)
Period of Performance:
Base Yr: 1 Oct 2025 – 30 Sep 2026
Option 1: 1 Oct 2026 – 30 Sep 2027
Option 2: 1 Oct 2027 – 30 Sep 2028
Option 3: 1 Oct 2028 – 30 Sep 2029
Option 4: 1 Oct 2029 – 30 Sep 2030
Evaluation factors for this requirement are price, technical, and past performance. Quotes shall be submitted as follows in accordance with FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Addendum) on page 19 of the solicitation:
1. Price: Quoted prices must be submitted using the Pricing Schedule at Attachment 2. Quoters shall insert unit prices in the attached pricing schedule, rounded to the nearest cent (for example $0.02 not $0.0231), and sign acknowledging the terms and conditions of the RFQ. Quoters rejecting the terms and conditions may be excluded from consideration. Note: Department of Labor (DOL) Wage Determination 15-4493 Rev. 28, dated 5/23/2025, at Attachment 3, applies.
2. Technical: The quoter must submit a technical approach that clearly demonstrates a complete and realistic plan to meet the requirement as stated in the Performance Work Statement (PWS). Technical approach shall cover quoter plan for Initial Inspection (PWS Section 1.4.1), Maintenance Plan (PWS Section 1.4.2), Preventative Maintenance/Inspections (PWS Section 1.4.3), Non-Routine Service Calls (PWS Section 1.4.4), and Emergency Repairs (PWS Section 1.4.5). Regurgitation of the PWS will be considered technically unacceptable. The quoter shall also provide proof of certification and training to perform maintenance and repair services for Life Fitness, Cybex, Precor, AbCoster, Free Motion, and Hammer Strength fitness equipment (reference PWS section 1.4.8 and Appendix B). Total technical submission shall be no more than thirty (30) pages.
3. Past Performance: The contractor may submit no more than three (3) past performance references. References should be for services similar in scope to this requirement that have occurred in the last five (5) years prior to the closing date of this solicitation. References for past performance shall include a point of contact, their phone number, email address, name of the company, contract number (if applicable), contract cost and period of performance. Evaluation of past performance may consider past performance information obtained from any suitable source, such as Air Force automated past performance data bases (i.e. CPARS, SAM.gov), direct local business experience with the quoter, or similar.
Evaluation: IAW FAR 52.212-2, Evaluation-Commercial Items, the Government will award a contract to the quoter whose quote is judged to represent the best value to the Government based on price, technical acceptability, and past performance records. Award will be made on a Lowest Price Technically Acceptable basis.
RFQ due date: 24 July 2025
RFQ due time: 2:00 PM EST
Email to connor-marie.smith@us.af.mil and gerard.entwisle.2@us.af.mil.
THIS MUST BE SENT TO CONNOR-MARIE.SMITH@US.AF.MIL AND
GERARD.ENTWISLE.2@US.AF.MIL AS STATED ABOVE. ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED NON-RESPONSIVE. YOU MAY WISH TO PLACE A READ/DELIVERY RECEIPT.
Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.
All questions regarding this RFQ must be emailed to gerard.entwisle.2@us.af.mil no later than 21 July 2025 by 12:00 PM EST.
A site visit will be held on 16 July 2024 at 10:00 AM EST. Interested vendors shall meet at the 23d Contracting Squadron, 4380 Alabama Road, Moody AFB, GA 31699. Parties will then proceed to the Moody AFB Fitness Center, 4851 Burrell St, Moody AFB, GA 31699, to analyze the fitness equipment to be maintained. The base pass request form, Attachment 4, will need to be completed no later than 15 July 2025, 5:00 PM EST and sent to connor-marie.smith@us.af.mil and gerard.entwisle.2@us.af.mil.
Please provide the following information with your quote:
Company Name: ____________
Unique Entity ID Number: ____________
Cage Code: _______________
*Number of Employees_____________
*Total Yearly Revenue_______________
*Information required determining size of business for the NAICS Code referenced above.
All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.
Attachments: Six (6)
- Attachment 1 – Performance Work Statement
- Attachment 2 – Price Sheet
- Attachment 3 – Wage Determination
- Attachment 4 – Base Pass Request
- Attachment 5 – Insurance Compliance
- Attachment 6 – Solicitation
Update #1 ·
The solicitation number for this combined synopsis-solicitation is FA483025Q0038 and it is issued as a Request for Quotation (RFQ). The above-mentioned number shall be used to reference any written quote provided under this RFQ. All references to “offer” or “offeror” in the solicitation, clauses, and provisions for this RFQ are deemed to have the meaning of “quotation” and “quoter” respectively.
This RFQ and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2025-04, Defense Federal Acquisition Regulation System (DFARS) Change 01/17/2025 and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) Change 10/16/2024.
This acquisition will be set aside 100% for Small Business in accordance with FAR 19.502-2(a).
The North American Industry Classification System (NAICS) code for this project is 811490 with a size standard of $9.0 million.
The purpose of this solicitation is for the procurement of Fitness Equipment Maintenance Services in accordance with the attached Performance Work Statement (PWS).
FOB Point: Destination (Moody AFB, GA.)
Period of Performance:
Base Yr: 1 Oct 2025 – 30 Sep 2026
Option 1: 1 Oct 2026 – 30 Sep 2027
Option 2: 1 Oct 2027 – 30 Sep 2028
Option 3: 1 Oct 2028 – 30 Sep 2029
Option 4: 1 Oct 2029 – 30 Sep 2030
Evaluation factors for this requirement are price, technical, and past performance. Quotes shall be submitted as follows in accordance with FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Addendum) on page 19 of the solicitation:
1. Price: Quoted prices must be submitted using the Pricing Schedule at Attachment 2. Quoters shall insert unit prices in the attached pricing schedule, rounded to the nearest cent (for example $0.02 not $0.0231), and sign acknowledging the terms and conditions of the RFQ. Quoters rejecting the terms and conditions may be excluded from consideration. Note: Department of Labor (DOL) Wage Determination 15-4493 Rev. 28, dated 5/23/2025, at Attachment 3, applies.
2. Technical: The quoter must submit a technical approach that clearly demonstrates a complete and realistic plan to meet the requirement as stated in the Performance Work Statement (PWS). Technical approach shall cover quoter plan for Initial Inspection (PWS Section 1.4.1), Maintenance Plan (PWS Section 1.4.2), Preventative Maintenance/Inspections (PWS Section 1.4.3), Non-Routine Service Calls (PWS Section 1.4.4), and Emergency Repairs (PWS Section 1.4.5). Regurgitation of the PWS will be considered technically unacceptable. The quoter shall also provide proof of certification and training to perform maintenance and repair services for Life Fitness, Cybex, Precor, AbCoster, Free Motion, and Hammer Strength fitness equipment (reference PWS section 1.4.8 and Appendix B). Total technical submission shall be no more than thirty (30) pages.
3. Past Performance: The contractor may submit no more than three (3) past performance references. References should be for services similar in scope to this requirement that have occurred in the last five (5) years prior to the closing date of this solicitation. References for past performance shall include a point of contact, their phone number, email address, name of the company, contract number (if applicable), contract cost and period of performance. Evaluation of past performance may consider past performance information obtained from any suitable source, such as Air Force automated past performance data bases (i.e. CPARS, SAM.gov), direct local business experience with the quoter, or similar.
Evaluation: IAW FAR 52.212-2, Evaluation-Commercial Items, the Government will award a contract to the quoter whose quote is judged to represent the best value to the Government based on price, technical acceptability, and past performance records. Award will be made on a Lowest Price Technically Acceptable basis.
RFQ due date: 24 July 2025
RFQ due time: 2:00 PM EST
Email to connor-marie.smith@us.af.mil and gerard.entwisle.2@us.af.mil.
THIS MUST BE SENT TO CONNOR-MARIE.SMITH@US.AF.MIL AND
GERARD.ENTWISLE.2@US.AF.MIL AS STATED ABOVE. ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED NON-RESPONSIVE. YOU MAY WISH TO PLACE A READ/DELIVERY RECEIPT.
Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.
All questions regarding this RFQ must be emailed to gerard.entwisle.2@us.af.mil no later than 21 July 2025 by 12:00 PM EST.
A site visit will be held on 16 July 2024 at 10:00 AM EST. Interested vendors shall meet at the 23d Contracting Squadron, 4380 Alabama Road, Moody AFB, GA 31699. Parties will then proceed to the Moody AFB Fitness Center, 4851 Burrell St, Moody AFB, GA 31699, to analyze the fitness equipment to be maintained. The base pass request form, Attachment 4, will need to be completed no later than 15 July 2025, 5:00 PM EST and sent to connor-marie.smith@us.af.mil and gerard.entwisle.2@us.af.mil.
Please provide the following information with your quote:
Company Name: ____________
Unique Entity ID Number: ____________
Cage Code: _______________
*Number of Employees_____________
*Total Yearly Revenue_______________
*Information required determining size of business for the NAICS Code referenced above.
All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.
Attachments: Five (5)
Attachment 1 – Performance Work Statement
Attachment 2 – Price Sheet
Attachment 3 – Wage Determination
Attachment 4 – Base Pass Request
Attachment 5 – Insurance Compliance
Attachments
| File | Type | Posted |
|---|---|---|
| Attachment 7 Questions and Answers.pdf | ||
| Attachment 3 Wage Determination.pdf | ||
| Attachment 1 Performance Work Statement.pdf | ||
| Attachment 6 Solicitation.pdf | ||
| Attachment 4 Base Pass Request.pdf | ||
| Attachment 5 Insurance Compliance.pdf | ||
| Attachment 2 Price Sheet.xlsx | XLSX spreadsheet | |
| Attachment 3 Wage Determination.pdf | ||
| Attachment 1 Performance Work Statement.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Fitness Equipment Maintenance | Award Notice | |
| Fitness Equipment Maintenance | Solicitation |
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