First Class Mail and Post Card Services

The Internal Revenue Service (IRS) National Distribution Center (NDC) is seeking contractors to provide First-Class Mail and postcard services, including mail collection, presort services, Intelligent Mail Barcode (IMb) marking, and USPS mail stream deposit capabilities from their Bloomington, Illinois location. This is a sources sought notice intended to identify potential contractors through market research, with submissions due by 12:00 pm ET on January 21, 2026, to patricia.e.brown@irs.gov. The IRS is specifically targeting U.S. Small Business Administration (SBA) certified businesses, including 8(a), Service Disabled Veteran-Owned Small Business (SDVOSB), HUBZone, Women Owned Small Business (WOSB), and Small Business (SB) entities. Interested firms must submit responses limited to five single-sided pages and should include company information, CAGE code, Unique Entity ID, NAICS code, business size classification, and a description of capabilities, resources, technical competencies, and organizational experience. The procurement falls under NAICS code 561499 (All Other Business Support Services) and PSC code R706 (Support-Management: Logistics Support), with evaluation criteria focused on the contractor's ability to provide cost-effective presort processing and secure handling of mail containing Personally Identifiable Information (PII).

This opportunity is not designated as a set-aside contract for any particular category. The performance work statement indicates that contractors must provide a minimum of three weekly mail pickups, deposit First-Class Mail and postcards within two business days of pickup, and furnish all necessary equipment and labor while maintaining appropriate insurance coverage. Historical data shows significant mail volume fluctuations, with monthly letter volumes ranging from 15,397 to 590,074 pieces and postcard volumes from 0 to 89,412 pieces during 2022-2024, providing visibility into the potential scope of work. Contractors must comply with strict security and compliance protocols, protect sensitive materials, report any lost mail, and provide weekly service reports detailing presort qualifications, postage costs, and quality metrics subject to IRS verification and quality control testing. No specific contract award value or budget range is disclosed in the sources sought notice, as this is preliminary market research to gauge contractor interest and capability before formal solicitation.