Fire Suppression System Inspection and Testing, and Categorizing

Added: Dec 23, 2015 5:19 am

NOTE:
This is ONLY a PRE-SOLICITATION Notice.
Quotes are NOT requested at this point.
This is not the final version of the Performance Work Statement (PWS). 
The final PWS will be posted with the solicitation.
The response date will be adjusted as well.

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION.

The contractor shall provide all management, tools, supplies, equipment, transportation, and labor necessary to ensure that Annual Inspection and Testing, and Categorizing of the Fire Suppression Systems at Spangdahlem Air Base is performed and the fire suppression system is operational.  Contractor must categorize the fire suppression systems and identify under which regulation, VdS or NFPA, is installed in each individual facility.  Workload of systems and buildings to be categorized initially is shown paragraph 4.2.  Additional buildings can be added with task orders up to the maximum amount of 100 buildings.  Additionally, the contractor must provide a new inspection book (Prüfbuch) for all systems which do not have the original inspection book anymore.  Contractor must be a VdS Accredited Installer Company for Fire Suppression Systems (VdS anerkannte Errichterfirma für Feuerlöschanlagen) and shall comply with all applicable federal, regional, state, and local laws commercial standards and manufacturer guidelines.

 1.1. SERVICE REQUIREMENTS. 

1.1.1. Scheduled Services.  The Contractor shall provide annual inspection and testing, and categorizing on the fire suppression systems that are listed in the individual task orders.  All services mentioned in this PWS will be coordinated through a Government Contracting Officer Representative (COR).  The name and the telephone number of the COR will be given to the contractor at the time of contract award. 

The work shall be accomplished in accordance with (IAW) NFPA standards 11 through 17 and 72, German DIN EN 12845, German DIN EN ISO 9001:2000, VdS CEA 4001 standards and applicable manufacturer's instructions. 

If the system is connected to the installation fire department, the contractor and the COR shall notify the fire department that the system test is to be conducted at least 72 hours before the desired testing.  Personnel at the end-user's facility have to be notified by the COR prior to conducting a test. 

Installed fire suppression systems located in areas that are inaccessible for safety considerations shall be tested at times coordinated with the COR. 

If systems fail the inspection because of minor damages, the contractor shall immediately notify the Contracting Officer.  Upon gaining permission from Contracting Officer, contractor shall conduct minor repairs to make the system fit to pass inspection.  The contractor is not authorized to make any repairs that exceed 100 Euro.  Any repairs exceeding 100 Euro must be brought to the attention of the Contracting Officer (CO) for additional coordination/guidance.

 1.1.2. Inspection Book.  The contractor will provide a new VdS Inspection Book (VdS Betriebsbuch für Feuerlöschanlagen) to all systems which do not have the original inspection book, to all systems that require a new book because there is no more space to write down recent year's inspection results in the Basic Period and to all inspection books that only have space to write down the Basic Period results.  Inspection books only last for 2 (two) years then they are filled up and need to be replaced.  Therefore, contractor will also provide new inspection books for all systems in the 2nd Option Period and in the 4th Option Period. 

1.1.3. Categorization.  The contractor is required to categorize the fire suppression systems between VdS- or NFPA regulation to determine which regulation applies for inspection and maintenance of each system within each individual facility.  The contractor shall perform categorization within the first three (3) months of the contract start date.  Within three (3) months of contract start a detailed report shall be prepared and given to the COR.  This report must determine which regulation has to be used to complete the inspection and maintenance in each individual facility. 

1.1.3.1. Reports and Records.

 

The contractor shall provide a detailed service report after services have been performed as described in Paragraph 1.1.1. listing all deficiencies and all work that needs to be performed after annual inspection and testing was provided.  Each service report shall be submitted to the COR in English within 4 (four) weeks after the inspection is completed.

 

The contractor has to provide a complete list with all fire suppression systems stating if the system is categorized as VdS or NFPA installed IAW Paragraph 1.1.3.  Each service report shall be submitted to the COR in English within two (2) weeks after the three (3) months of categorization are over.

 1.2. Disposal.  The contractor shall clean up the work area upon completion of each work process; no litter, removed parts, and any other trash produced by the contractor shall be left on the work site.  The trash shall be removed and disposed of by the contractor in accordance with the German laws and regulations.  The contractor shall be responsible for any permits or fees regarding the disposal. 

1.3. Quality Assurance.  The Government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan.  This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards.  It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

 1.4. Contractor Employees.  Personnel shall meet or exceed the following requirements:

 1.4.1. The contractor shall not employ persons for work on this contract if such employee(s) are identified to the contractor by the Government as a potential threat to health, safety, security, general wellbeing, or operational mission of the installation and its population in accordance with (IAW) DoDR 5500.7, Standards of Conduct. 

1.4.2. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.  As a minimum the contractor shall be responsible to issue badges displaying company name and ensure they are worn by employees during execution of their duties.

1.5. Hours of Operations.  Inspection and testing, and categorizing shall be performed during business hours (0700-1600), Monday through Friday, with the exception of U.S. Government holidays, other Government installation down days, and German national holidays.

Exempted are emergency services. 

1.5.1. Performance of Services during Military Exercises or Operations.

Work stoppages may occur during the execution of this PWS due to military exercises or operations.  During these times, access to areas supporting the exercise or operation may be curtailed or not allowed.  During scheduled and unscheduled exercises or operations, the contractor must be prepared to move to other work locations or suspend operations at no additional costs to the Government.  Reschedule of work in such cases will be coordinated through the COR.

1.6. Special Qualifications

All services on the installed fire suppression systems and fire alarm systems included in this contract shall be performed by a certified company.  The contractor shall be VdS accredited Installer Company for Fire Suppression Systems (VdS anerkannte Errichterfirma für Feuerlöschanlagen). 

1.7. Manpower Reporting

1.7.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contractfor the United States Air Force via a secure data collection site.  The contractor is required to completely fill in all required date fields at http://www.ecmra.mil.

 1.7.2. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 01 October through 30 September.  While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year.  Contractors may direct questions to the CMRA help desk. 

*Reporting Period:  Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information:  Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars.  At no time will any data be released to the public with the contractor name and contract number associated with the data. 

User Manuals:  Data for Air Force service requirements must be input at the Air Force CMRA link.  However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

1.8. PERFORMANCE OF SERVICES DURING CRISIS: 

In accordance with DFARS 237.76 and unless otherwise directed by an authorized Government representative, it is determined that services as identified in this PWS are NOT essential for performance during a crisis. 

2. Security Requirements:

The contractor will be escorted by the COR or an assigned person from 52 CES to his working sites on base.  The escort will stay with the contractor at all times.

3. Service Summary 

Performance Objective	Paragraph PWS	Performance Threshold
Annual Inspection and Testing shall be performed one time annually for each system	1.1.1	Not to exceed 2 deficiencies per task order
Detailed service report shall be submitted to COR after services have been performed listing all deficiencies and all work that needs to be performed after annual inspection and testing was provided per inspected fire suppression system within 4 weeks after inspection is completed	1.1.3.1	Not to exceed 2 deficiencies per task order
Detailed report for categorization as VdS or NFPA within first 3 months of task order start date	1.1.3.1	Not to exceed 1 deficiency per task order
Trash removal and disposal after each completed inspection and testing	1.2	Not to exceed 2 deficiencies per task order

4.1 References 

VDS CEA 4001, German DIN EN 12845, German DIN EN ISO 9001:2000, NFPA Standards 11 through 17 and 72 (NFPA standards are available at the Spangdahlem AB Fire Department) 

4.2 Initial Categorization Workload 

 

	Bldg.	Wet System	Dry System	AFFF
1	Bit 10	Yes	No	No
2	Bit 11	Yes	No	No
3	Bit 13	Yes	No	No
4	Bit 15	Yes	No	No
5	Bit 16	Yes	No	No
6	Bit 47	Yes	No	No
7	Bit 70	Yes	No	No
8	Bit 84	Yes	No	No
9	Oberweis	Yes	No	No
10	Zemmer	Yes	No	No
11	Sülm	Yes	No	No
12	15	Yes	No	No
13	19	Yes	No	No
14	51	Yes	No	No
15	61	Yes	No	No
16	73	Yes	No	No
17	77	Yes	No	No
18	99	Yes	Yes	Yes
19	103	Yes	No	No
20	103	Yes	No	No
21	110	Yes	No	No
22	120	Yes	No	No
23	127	Yes	No	No
24	129	Yes	No	No
25	136	Yes	No	No
26	155	Yes	No	No
27	157
28	168	Yes	No	No
29	208	Yes	No	Yes
30	211	Yes	No	No
31	212	Yes	No	No
32	215	Yes	No	No
33	216	Yes	No	No
34	218	Yes	No	No
35	219	Yes	No	No
36	221	Yes	No	Yes
37	222	Yes	No	No
38	227	Yes	Yes	No
39	250	Yes	Yes	No
40	257	Yes	No	Yes
41	257	Yes	No	No
42	260	Yes	No	Yes
43	263	Yes	No	Yes
44	300	Yes	No	No
45	311	Yes	No	Yes
46	332	Yes	Yes	No
47	333	Yes	Yes	No
48	335	Yes	Yes	No
49	340	Yes	No	No
50	345	Yes	No	No
51	360	Yes	No	No
52	364	Yes	Yes	Yes
53	371	Yes	No	No
54	386	Yes	No	No
55	427	Yes	No	No
56	440	Yes	No	No
57	443
58	457	Yes	No	No
59	500	Yes	No	No
60	515	Yes	Yes	No
61	520	Yes	No	No
62	560	Yes	No	No
63	570	Yes	Yes	No
64	580
65	600	Yes	Yes	Yes
66	630	Yes	No	No
67	640	No	Yes	No
68	645	Yes	No	No
69	660	Yes	No	No
70	670	Yes	No	No
71	690	Yes	No	No
72	771	No	Yes	No
73	839	Yes	No	No
74	840	Yes	No	No
75	919	Yes	No	No
76	920	Yes	No	Yes
77	2024	No	Yes	No
78	2026	No	Yes	No