Fire Alarm System Maintenance, Monitoring, and Inspection (Simplex 4100 Series System)

THIS IS A NOTICE REPRESENTING A CASCADING REQUEST FOR QUOTATIONS



The Department of Veterans Affairs, Network Contracting Office 7, hereby provides notice of its intent to request quotes for the following procurement. This announcement constitutes the only solicitation, quotes are being requested, and a written solicitation will not be issued. The associated North American Industrial Classification System (NAICS) code for this procurement is 561621 with a small business (Size Standard: $20.5 Million).



Cascading Method for Small Business Awards In accordance with FAR Subpart 19 and PL 109-461, award under this solicitation will be made on a competitive basis from a cascading method as defined below who submits a technically acceptable responsive offer (qualified, responsible, and meets minimum technical requirements), with a fair and reasonable price (determined by Contracting Officer), provided that there is adequate competition among such offerors: A) If there is inadequate competition and/or if the offeror does not meet our requirement based on our Lowest Price Technically Acceptable for award to a SDVOSB concern, award will be made competitively to an eligible Veteran Owned Small Business (VOSB) concern; B) If there is inadequate competition and/or if the offeror does not meet our requirement based on our Lowest Price Technically Acceptable criteria for award to a VOSB concern, award will be made competitively to an eligible 8a, HubZone, or a Woman Owned business concern. C) If there is inadequate competition and/or if the offeror does not meet our requirement based on our Lowest Price Technically Acceptable criteria for award to an 8a, HubZone, or a Woman Owned business concern, award will be made competitively to an eligible small business concern IAW FAR 19.5; and if none of the afore mentioned business categories do NOT provide adequate competition then this solicitation will default to full and open competition.



Contractor shall provide services including but are not limited to the performance inspection, testing, preventive maintenance and repair of Fort McPherson Campus Building Fire Sprinkler Systems, FM-200 Systems, and a Simplex Fire Alarm and notification systems, equipment, and components such as manual alarm devices, smoke and heat detectors, remote and graphic annunciators, main fire alarm panel and components, voice alarm systems, speakers, horns, and other audible devices, wiring circuits and junctions, all other alarm, detection, control and ancillary devices, and emergency power operations. Work shall meet all applicable State and Federal codes and regulations and is subject to the terms and conditions of the contract. Documentation of such shall be provided in a Joint Commission inspection ready format.



PROPOSED SCHEDULE OF SERVICES (BASE + 4 OPTION YEARS)



Base: February 16, 2018 February 15, 2019



Option 1: February 16, 2019 February 15, 2020

Option 2: February 16, 2020 February 15, 2021

Option 3: February 16, 2021 February 15, 2022

Option 4: February 16, 2022 February 15, 2023







ITEM DESCRIPTION

QTY

UNIT



Annual Fire Alarm Inspections Bldg. 125, 128, 129, 130, 131

5 (1x Each)

JB



Annual Fire Pump Inspection Bldg. 125

1 (1x Each)

JB



Annual Backflow Inspection Bldg. 125, 128, 129, 130, 131

5 (1x Each)

JB



Quarterly Wet Sprinkler Inspections Bldg. 125, 128, 129, 130, 131

20 (4x Each)

JB



Quarterly Dry Sprinkler Inspections Bldg. 129, 130, 131

12 (4x Each)

JB



Semi-Annual FM-200 Inspections Bldg. 125

2 (2x Each)

JB





Some additional information potential contractors must consider:



1) The system is a micro-processor controlled fire alarm system using a life safety software program, which is specifically designed by Simplex for its addressable systems.



2) This system is manufactured entirely by Simplex and as such, is the sole source for parts and in some cases of maintenance/service.



3) So please confirm and provide copies of this specific certification of your SimplexGrinnell factory trained technicians that are authorized to test, maintain and service this Simplex System.



Please include proof of technical certifications, if your company can meet these specific certifications and requirements. Potential offerors having the skills, experience, professional qualifications, and capabilities necessary to perform the described requirement are invited to provide quotes and a capabilities statement via e-mail. The Capability statements shall not exceed three (3) pages and must include the following: 1) Company name and Point of Contact information (address, telephone, e-mail, web-site, etc.); 2) DUNS number and CAGE code; 3) Small Business Size/Certification (to include 8(a), HUB Zone, SDVOSB, etc.); and (4) Familiarity and product knowledge.



Additional Information:

Technical inquiries can be emailed to Donald.Battle@va.gov.

Technical inquiries will be accepted through 12:00 p.m. EST, on Tuesday, January 30, 2018. For technical inquiries, please respond to this email. Telephone requests for information or questions will NOT be accepted. No hard copies of this RFQ will be provided.



Quotes are due no later than 2:00 pm EST, Monday, February 5, 2018 and shall be electronically submitted to: Donald.Battle@va.gov.