FEMA Region VI: IT Lifecycle Refresh
Closed Solicitation Posted
- Solicitation number
- 70FBR625Q00000036
- Agency
-
Federal Emergency Management Agency
Department of Homeland Security
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 541519 Other Computer Related Services
- Place of performance
- Texas 76209, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Emergency Management Agency (FEMA) Region VI is procuring Dell IT equipment to replace end-of-life laptops and peripheral equipment necessary to maintain operational capability, cybersecurity compliance, and workforce productivity. The solicitation seeks quotes from authorized Dell resellers and distributors for a comprehensive IT refresh including 114 Dell Pro 16 Plus laptops, various Dell UltraSharp monitors in multiple sizes (24-inch, 27-inch, 32-inch 4K, and 43-inch 4K models), 150 Dell KB813 Smartcard Reader keyboards, and 150 Dell optical mice. Offerors must be authorized Dell resellers or distributors and must match the specified Dell part numbers and configurations exactly without any deviations, with the government reserving the right to verify authorization directly with the original equipment manufacturer. The procurement will be evaluated using a Lowest Priced Technically Acceptable (LPTA) basis, with quotes due by 12:00 PM CDT on August 28, 2025, and all communications must include the RFQ identifier "FEMA Region VI: IT Lifecycle Refresh - 70FBR625Q00000036" in email subject lines. Questions must be submitted to Contracting Officer Destiny Dyson at Destiny.Dyson@fema.dhs.gov no later than 12:00 PM CDT on August 11, 2025.
This solicitation is designated as a total small business set-aside under NAICS code 541519 with a small business size standard of $34 million, and the previous year's IT Lifecycle Refresh was awarded to V3 Gate for $63,699.39. The government's range of affordability is $306,000 to $310,000 (varying slightly across documents), though vendors are advised that quotes significantly exceeding this range may not be considered for award. The procurement requires delivery within 60 days after receipt of order and includes warranty requirements such as a four-year warranty for the Dell Pro 16 Plus laptops. Performance will take place in Denton, TX 76209, and the solicitation specifically requires Dell brand equipment to ensure compatibility with existing IT systems based on FEMA's directive 139-1 Mobility 1-1 hardware standards. The procurement represents a sole brand justification approach where competitive bids will be solicited exclusively for Dell equipment due to FEMA's standardized hardware requirements and security specifications.
Notice text
3 versions
Update #3 · Latest ·
The Department of Homeland Security, Federal Emergency Management Agency, has identified a need for the replacement of the end-of-life laptops and various IT peripheral equipment that is necessary to maintain operational capability, cybersecurity compliance, and workforce productivity.
The purpose of this Request for Quote is to seek quotes from authorized resellers and distributors for the supply of Dell equipment.
Offerors must identify the exact brand name, model, and specifications of the items they are proposing, and be an authorized reseller or distributor of the specified brand (which is Dell). All quotes must match the specified Dell part number and configurations exactly, without specifications or deviations. The Government reserves the right to verify authorization directly with the OEM. Offerors must provide a letter or certificate of authorization upon request.
The solicitation is a total small business set-aside.
This procurement will be evaluated under a Lowest Priced Technically Acceptable (LPTA) basis.
The Government's range of affordability does not exceed $306,000.00 for this request. Vendors are advised that quotes significantly exceeding this range may not be considered for award. Offerors should not interpret this figure as a ceiling or as a floor on offers; rather, this information is provided as a courtesy to prospective offerors. The Government may select an offer for award with a price below, at, or exceeding this figure if it finds that offer provides the best value and funds are available.
The associated North American Industrial Classification System (NAICS) code for this procurement is 541519, with a small business size standard of $34 million.
All questions shall be submitted to Contracting Officer Destiny Dyson via email at Destiny.Dyson@fema.dhs.gov.
All email correspondence, including quotes, clarifications, proposal submissions, must include the RFQ Identifier "FEMA Region VI: IT Lifecycle Refresh - 70FBR625Q00000036," in the subject line of the email. This requirement ensures proper tracking and timely handling of communications.
All questions shall be submitted to Contracting Officer Destiny Dyson via email at Destiny.Dyson@fema.dhs.gov. During the solicitation period, the Contracting Officer will not be accepting telephone inquiries.
Offerors are strongly encouraged the specifications sheets prior to submitting questions, as these sections address many commonly asked topics. While these pages are particularly relevant, all offerors are expected to thoroughly review the entire solicitation to ensure fully understanding of the requirements and terms. The Contractor shall provide build-out specifications for the dell pro 16 plus laptops in accordance with the attached specification/ configuration sheet. Laptops will only be accepted after completion and verification of the build-out requirements.
Vendors who are interested in responding to this solicitation shall submit their quote via email to Contracting Officer, Destiny Dyson, via email at Destiny.Dyson@fema.dhs.gov no later than the 12:00 PM CDT on August 28, 2025.
Delivery Terms: 60 Days After Receipt Of Order
If you see any pricing in the specification sheets, please know that it’s there for reference only. That pricing doesn’t affect how your offer will be evaluated, and matching those numbers will not guarantee you the award. We’ll be judging proposals based on the criteria laid out in this solicitation.
Amendment 1 - The purpose of the first amendment that was issued on August 4, 2025, was to update the part number to CLIN 0002, add purchase order administration information, provide responses to inquiries that were raised by industry. The RFQ deadline remains unchanged, 12:00 PM CDT on August 18, 2025.
Amendment 2 - The purpose of the second amendment is to grant industry more time to participate and submit quotes that are inclusive of buildouts for the dell pro 16 plus laptops.
Update #2 ·
The Department of Homeland Security, Federal Emergency Management Agency, has identified a need for the replacement of the end-of-life laptops and various IT peripheral equipment that is necessary to maintain operational capability, cybersecurity compliance, and workforce productivity.
The purpose of this Request for Quote is to seek quotes from authorized resellers and distributors for the supply of Dell equipment.
Offerors must identify the exact brand name, model, and specifications of the items they are proposing, and be an authorized reseller or distributor of the specified brand (which is Dell). All quotes must match the specified Dell part number and configurations exactly, without specifications or deviations. The Government reserves the right to verify authorization directly with the OEM. Offerors must provide a letter or certificate of authorization upon request.
The solicitation is a total small business set-aside.
This procurement will be evaluated under a Lowest Priced Technically Acceptable (LPTA) basis.
The Government's range of affordability does not exceed $310,000.00 for this request. Vendors are advised that quotes significantly exceeding this range may not be considered for award.
The associated North American Industrial Classification System (NAICS) code for this procurement is 541519, with a small business size standard of $34 million.
All questions shall be submitted to Contracting Officer, Destiny Dyson via email at Destiny.Dyson@fema.dhs.gov no later than 12:00 PM CDT on August 11, 2025.
All email correspondence, including quotes, clarifications, proposal submissions, must include the RFQ Identifier "FEMA Region VI: IT Lifecycle Refresh - 70FBR625Q00000036," in the subject line of the email. This requirement ensures proper tracking and timely handling of communications.
All questions shall be submitted to Contracting Officer, Destiny Dyson via email at Destiny.Dyson@fema.dhs.gov. During the solicitation period, the Contracting Officer will not be accepting telephone inquiries.
Offerors are strongly encouraged the specifications sheets prior to submitting questions, as these sections address many commonly asked topics. While these pages are particularly relevant, all offerors are expected to thoroughly review the entire solicitation to ensure fully understanding of the requirements and terms.
Vendors who are interested in responding to this solicitation shall submit their quote via email to Contracting Officer, Destiny Dyson, via email at Destiny.Dyson@fema.dhs.gov no later than the 12:00 PM CDT on August 18, 2025.
Delivery Terms: 60 Days After Receipt Of Order
If you see any pricing in the specification sheets, please know that it’s there for reference only. That pricing doesn’t affect how we evaluate your offer, and matching those numbers will not guarantee you the award. We’ll be judging proposals based on the criteria laid out in this solicitation.
Amendment 1 - The purpose of the first amendment that was issued on August 4, 2025 was to update the part number to CLIN 0002, add purchase order adminstration infromation, provide responses to inquiries that were raised by industry. The RFQ deadline remains unchanged, 12:00 PM CDT on August 18, 2025.
Update #1 ·
The Department of Homeland Security, Federal Emergency Management Agency, has identified a need for the replacement of the end-of-life laptops and various IT peripheral equipment that is necessary to maintain operational capability, cybersecurity compliance, and workforce productivity.
The purpose of this Request for Quote is to seek quotes from authorized resellers and distributors for the supply of Dell equipment.
Offerors must identify the exact brand name, model, and specifications of the items they are proposing, and be an authorized reseller or distributor of the specified brand (which is Dell). All quotes must match the specified Dell part number and configurations exactly, without specifications or deviations. The Government reserves the right to verify authorization directly with the OEM. Offerors must provide a letter or certificate of authorization upon request.
The solicitation is a small business set-aside. This procurement will be evaluated under a Lowest Priced Technically Acceptable (LPTA) basis.
The Government's range of affordability is $310,000.00 for this request. Vendors are advised that quotes significantly exceeding this range may not be considered for award.
The associated North American Industrial Classification System (NAICS) code for this procurement is 541519, with a small business size standard of $34 million.
All questions shall be submitted to Contracting Officer, Destiny Dyson via email at Destiny.Dyson@fema.dhs.gov no later than 12:00 PM CDT on August 11, 2025.
All email correspondence, including quotes, clarifications, proposal submissions, must include the RFQ Identifier "FEMA Region VI: IT Lifecycle Refresh - 70FBR625Q00000036," in the subject line of the email. This requirement ensures proper tracking and timely handling of communications.
All questions shall be submitted to Contracting Officer, Destiny Dyson via email at Destiny.Dyson@fema.dhs.gov. During the solicitation period, the Contracting Officer will not be accepting telephone inquiries.
Offerors are strongly encouraged the specifications sheets prior to submitting questions, as these sections address many commonly asked topics. While these pages are particularly relevant, all offerors are expected to thoroughly review the entire solicitation to ensure fully understanding of the requirements and terms.
Vendors who are interested in responding to this solicitation shall submit their quote via email to Contracting Officer, Destiny Dyson, via email at Destiny.Dyson@fema.dhs.gov no later than the 12:00 PM CDT on August 18, 2025.
Delivery Terms: 60 Days After Receipt Of Order
If you see any pricing in the specification sheets, please know that it’s there for reference only. That pricing doesn’t affect how we evaluate your offer, and matching those numbers will not guarantee you the award. We’ll be judging proposals based on the criteria laid out in this solicitation.
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