Responses to inquiries from vendors.pdf

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FEMA Region VI: IT Lifecycle Refresh
Solicitation number
70FBR625Q00000036
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This document contains vendor questions and answers for a FEMA Region VI IT Lifecycle Refresh Request for Quote (RFQ). The solicitation seeks Dell IT equipment, specifically 144 Dell 16 Pro laptops and Dell U2424H monitors, with a total small business set-aside and a government affordability range of $310,000.00. Key details include a four-year warranty requirement for Dell 16 Pro laptops, acceptance of 32GB RAM/512GB SSD laptop configurations, and permission to use the Dell U2424H monitor as a replacement for a discontinued model. The RFQ will be awarded on a sole source basis using a Lowest Priced Technically Acceptable (LPTA) evaluation method. The previous year's IT Lifecycle Refresh was awarded to V3 Gate for $63,699.39. Vendors must submit quotes by 12:00 PM CDT on August 18, 2025, with a 60-day delivery timeline after order receipt. All socio-economic categories are permitted to submit quotes within the small business set-aside requirement.

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RFQ Identifier: FEMA Region VI: IT Lifecycle Refresh - 70FBR625Q00000036 RFQ Deadline: 12:00 PM CDT on August 18, 2025

1. Question: Can you please verify if every warranty can be either 3 or 4 years or just for the Dell 16 Pro Laptops?

Answer: A four-year warranty is required for the Dell 16 Pro laptops as expressed in the specifications.

Please review the warranty expectations for each CLIN by review it within the corresponding specifications.

2. Question: The specified laptop configuration of 32GB RAM/256GB SSD is currently unavailable. Within the Intel Core Ultra 5 lineup, the only available configurations are:

• 32GB RAM / 512GB SSD

• 16GB RAM / 256GB SSD

Could you kindly advise which of these models would be acceptable for submission under the solicitation?

Answer: The 32GB RAM / 512GB SSD is acceptable for the laptop.

3. Question: Additionally, the listed Dell monitor with MPN: 210-BKZF appears to be discontinued. Would it be appropriate to propose the Dell U2424H model in its place?

Answer: The Dell U2424H replacement model for the MPN: 210-BKZF would be acceptable.

4. Question: Can you verify if this solicitation is only looking for 144 Dell U2424H monitors, and not 144 U2424H as well as 144 210-BKZF's?

Answer: The part number for CLIN 0002 is U2424H.

5. Is this RFQ a renewal of an existing contract? If so, could you please share the current or previous contract number?

Answer: The FEMA Region VI IT Lifecycle Refresh solicitation is a new requirement for FY25 based on the CLIN structure/model numbers/quantities.

6. Question: Is there an incumbent vendor currently providing these licenses to FEMA Region

VI?

Answer: The FEMA Region VI: IT Lifecycle Refresh was solicited last year with a different CLIN structure. The awardee for last year’s IT Lifecycle Refresh was V3 Gate in the amount of $63,699.39.

RFQ Identifier: FEMA Region VI: IT Lifecycle Refresh - 70FBR625Q00000036 RFQ Deadline: 12:00 PM CDT on August 18, 2025

7. Answer: Could you provide any pricing history or guidance on what is considered a competitive or lowest acceptable bid for this requirement?

Answer: The resulting purchase order will be awarded on a sole source basis. The Government's range of affordability does not exceed $310,000.00 for this request. Vendors are advised that quotes significantly exceeding this range may not be considered for award.

8. Question: Is there any preference for socioeconomic categories (e.g., HUBZone, SDVOSB, etc.) for this procurement?

Answer: This request is being solicited as a total small business set-aside. In addition to the small business category, any socio-economic category is permitted submit a quote.

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