FEMA Region 9 IT Room HVAC Replacement

The Federal Emergency Management Agency (FEMA) is considering the issuance of a Fixed Price Contract for IT Room HVAC Replacement.

Place of Performance is at the FEMA Region IX located at 1111 Broadway, Suite 1200 Oakland, CA 94607.

Period of Performance is six months or less from date of award, unless otherwise directed by the Contracting Officer (CO).

The Contractor’s responsibilities shall include providing all labor, equipment, tools, permits, license and insurance required to perform the tasks and services as set forth in the attached Statement of Work (SOW).

The Service Contract Act of 1965, as amended (41 U.S.C. 351) is applicable to this procurement for IT Room HVAC Replacement. The following wage determination shall be applicable to the resulting purchase order: Wage Determination No. 2015-5623 (Rev.-18).

This solicitation is being issued as a request for quotation (RFQ) in accordance with Federal Acquisition Regulation Part 12, Acquisition of Commercial Items, in conjunction with Part 13, Simplified Acquisition Procedures. The incorporated provisions and clauses within this solicitation document are those in effect through Federal Acquisition Circular (FAC 2020-07). The NAICS Code and small business size standard for procurement are 238220 and $16.5M, respectively. This action is a small business set-aside.

All vendors shall be registered and have an active DUNS number in SAM.gov in order to quote.

SUBMISSION INSTRUCTIONS

Each Quoter is requested to submit an electronic version of your business’ price quote. The electronic version shall be submitted to the Contracting Officer Ameka Ali at Ameka.Ali@fema.dhs.gov.

Electronic submission of your quote is due no later than 10am PST, Friday, July 15, 2022.

Questions regarding this solicitation shall be e-mailed to ameka.ali@fema.dhs.gov; which are due by 1:00 pm PST, Wednesday, July 13, 2022estions received after this time may not be considered.

Please contact Robert Moore at robert.moore@fema.dhs.gov to coordinate the REQUIRED walk-through at FEMA Region 9, 1111 Broadway, Suite 1200, Oakland, CA 94607.

Due to COVID 19 our office is minimally staffed. When visiting we ask that you and your employees please wear a mask.

All quote submissions must include the following information (preferably to be provided on the quote submission cover letter):

1. Tax Identification Number (TIN)
2. Dun & Bradstreet Number (DUNS)
3. Contract Name
4. Contact Email address
5. Contract telephone and fax number
6. Complete business mailing address

The offeror must be determined responsible in accordance with FAR 9.104. The Government

reserves the right to request additional information from the offeror and to review sources such

as CPARS and FAPIIS to make this determination. Offerors must complete and submit the

Contractor’s Statement of Assurances. (See Attachment)

The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.209-6, 52.209-9, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-50, 52.223-4, 52.223-5, 52.223-6, 52.223-9, 52.223-10, 52.223-15, 52.223-18, 52.225-13, 52.232-33. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/.

EVALUATION CRITERIA AND BASIS FOR AWARD

A single award will be made to the responsible offeror submitting an overall quote that is

determined most advantageous to the Government, price and other factors considered. The following technical factors will be used to evaluate offers:

Factor 1 – Technical Solution

The Government will give preference to local offerors with the lowest price and have complied with the submission and evaluation requirements listed in this document as set forth in provisions FAR 52.226-3, 52.226-4 and 52.226-5. 

IT Room HVAC Replacement

1. Source and install (at least) 4-ton water-source heat pump for IT server room.
2. Provide electrical and water connections.
3. Install ducting runs to connect heat pump output from point of origin to IT room.
4. Repair ceiling grid and tile as result of heat pump removal.
5. Provide best case recommendation to terminate or re-route existing ceiling duct work.
6. Provide and install new thermostat.
7. Perform start-up of new heat pump.

1. Dispose of all waste and debris via off-site recycling or land fill.

Factor 2 - Price

Quoters shall complete full breakdown including labor, materials, Overhead, profit, etc.

Factor 3 - Past Performance & Company Experience

The submitted past performance experiences shall be of contractual work that is similar to the requirements set forth in this solicitation. The Quoter shall identify at least (2) contracts/task orders that demonstrate recent and relevant past performance. Past experience summaries shall be for projects completed in the last three years or currently in process, which are of similar size, scope, and complexity relevant to the effort required by this solicitation. Contracts listed may include those entered into by the Federal Government, agencies of State and local governments, and commercial customers. Contracts with the parent or an affiliate of the offeror may not be used. The following information shall be provided for each referenced contract:

a. Program title or product name

b. Contract number

c. Contract type

d. Brief synopsis of work performed

e. Brief discussion of how the work performed is relevant to this solicitation

f. Contract Value

The Government will consider the above information, as well as information obtained from any other sources, when evaluating the offeror’s experience. The past performance evaluation will assess the Offeror's record of relevant and recent work for government and private sector clients.

The Federal Emergency Management Agency (FEMA) is considering the issuance of a Fixed Price Contract for IT Room HVAC Replacement.

Place of Performance is at the FEMA Region IX located at 1111 Broadway, Suite 1200 Oakland, CA 94607.

Period of Performance is six months or less from date of award, unless otherwise directed by the Contracting Officer (CO).

The Contractor’s responsibilities shall include providing all labor, equipment, tools, permits, license and insurance required to perform the tasks and services as set forth in the attached Statement of Work (SOW).

The Service Contract Act of 1965, as amended (41 U.S.C. 351) is applicable to this procurement for PAO HVAC services. The following wage determination shall be applicable to the resulting purchase order: Wage Determination No. 2015-5623 (Rev.-18).

This solicitation is being issued as a request for quotation (RFQ) in accordance with Federal Acquisition Regulation Part 12, Acquisition of Commercial Items, in conjunction with Part 13, Simplified Acquisition Procedures. The incorporated provisions and clauses within this solicitation document are those in effect through Federal Acquisition Circular (FAC 2020-07). The NAICS Code and small business size standard for procurement are 238220 and $16.5M, respectively. This action is a small business set-aside.

All vendors shall be registered and have an active DUNS number in SAM.gov in order to quote.

SUBMISSION INSTRUCTIONS

Each Quoter is requested to submit an electronic version of your business’ price quote. The electronic version shall be submitted to the Contracting Officer Ameka Ali at Ameka.Ali@fema.dhs.gov.

Electronic submission of your quote is due no later than 10am PST, Friday, July 15, 2022.

Questions regarding this solicitation shall be e-mailed to ameka.ali@fema.dhs.gov; which are due by 1:00 pm PST, Wednesday, July 13, 2022estions received after this time may not be considered.

Please contact Robert Moore at robert.moore@fema.dhs.gov to coordinate the REQUIRED walk-through at FEMA Region 9, 1111 Broadway, Suite 1200, Oakland, CA 94607.

Due to COVID 19 our office is minimally staffed. When visiting we ask that you and your employees please wear a mask.

All quote submissions must include the following information (preferably to be provided on the quote submission cover letter):

1. Tax Identification Number (TIN)
2. Dun & Bradstreet Number (DUNS)
3. Contract Name
4. Contact Email address
5. Contract telephone and fax number
6. Complete business mailing address

The offeror must be determined responsible in accordance with FAR 9.104. The Government

reserves the right to request additional information from the offeror and to review sources such

as CPARS and FAPIIS to make this determination. Offerors must complete and submit the

Contractor’s Statement of Assurances. (See Attachment)

The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.209-6, 52.209-9, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-50, 52.223-4, 52.223-5, 52.223-6, 52.223-9, 52.223-10, 52.223-15, 52.223-18, 52.225-13, 52.232-33. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/.

EVALUATION CRITERIA AND BASIS FOR AWARD

A single award will be made to the responsible offeror submitting an overall quote that is

determined most advantageous to the Government, price and other factors considered. The following technical factors will be used to evaluate offers:

Factor 1 – Technical Solution

The Government will give preference to local offerors with the lowest price and have complied with the submission and evaluation requirements listed in this document as set forth in provisions FAR 52.226-3, 52.226-4 and 52.226-5. 

IT Room HVAC Replacement

1. Source and install (at least) 4-ton water-source heat pump for IT server room.
2. Provide electrical and water connections.
3. Install ducting runs to connect heat pump output from point of origin to IT room.
4. Repair ceiling grid and tile as result of heat pump removal.
5. Provide best case recommendation to terminate or re-route existing ceiling duct work.
6. Provide and install new thermostat.
7. Perform start-up of new heat pump.

1. Dispose of all waste and debris via off-site recycling or land fill.

Factor 2 - Price

Quoters shall complete full breakdown including labor, materials, Overhead, profit, etc.

Factor 3 - Past Performance & Company Experience

The submitted past performance experiences shall be of contractual work that is similar to the requirements set forth in this solicitation. The Quoter shall identify at least (2) contracts/task orders that demonstrate recent and relevant past performance. Past experience summaries shall be for projects completed in the last three years or currently in process, which are of similar size, scope, and complexity relevant to the effort required by this solicitation. Contracts listed may include those entered into by the Federal Government, agencies of State and local governments, and commercial customers. Contracts with the parent or an affiliate of the offeror may not be used. The following information shall be provided for each referenced contract:

a. Program title or product name

b. Contract number

c. Contract type

d. Brief synopsis of work performed

e. Brief discussion of how the work performed is relevant to this solicitation

f. Contract Value

The Government will consider the above information, as well as information obtained from any other sources, when evaluating the offeror’s experience. The past performance evaluation will assess the Offeror's record of relevant and recent work for government and private sector clients.