FEMA DOT Inspections and Repairs
Closed Pre-Solicitation Posted
- Solicitation number
- 70FB7025I00000002
- Agency
-
Federal Emergency Management Agency
Department of Homeland Security
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- Not on record
- PSC
- Not on record
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Emergency Management Agency (FEMA) Logistics Management Directorate is conducting market research to identify qualified vendors for Department of Transportation (DOT) inspections and repairs for their Continental United States (CONUS) fleet equipment located at Craig Field in Selma, Alabama. This Sources Sought Notice is seeking information about vendors' capabilities to conduct DOT inspections on 53-foot trailers, with a focus on understanding current pricing, inspection timeframes, trailer expertise, and repair capabilities. Interested vendors must submit a comprehensive capabilities statement in Microsoft Word or PDF format, not exceeding 10 pages, by 12 PM EST on February 24, 2025. The evaluation will assess vendors' ability to perform inspections, handle potential repairs, manage supply chain challenges, and meet administrative requirements such as SAM.gov registration and detailed company information. Vendors are required to provide specifics about their company structure, point of contact, Unique Entity Identifier (UEI), applicable NAICS codes, and any socioeconomic certifications.
This pre-solicitation notice does not have a specific set-aside designation and does not indicate a predetermined award value or contract budget. The market research is purely informational, with no commitment from FEMA to issue a Request for Proposal or make a contract award. Vendors will be evaluated on their responses to specific questions about inspection processes, repair capabilities, staffing models, and logistical readiness to support FEMA's fleet maintenance needs. The notice emphasizes that responses will help FEMA understand vendor capabilities for future procurement considerations. All submitted information is subject to potential disclosure under the Freedom of Information Act, and vendors are responsible for protecting any proprietary or competition-sensitive information through appropriate marking. The primary point of contact for this opportunity is Edward Ruud, who can be reached at Edward.Ruud@fema.dhs.gov.
Notice text
FEDERAL EMERGENCY MANAGEMENT AGENCY
LOGISTICS MANAGEMENT DIRECTORATE (LMD)
CONTINENTAL UNITED STATES (CONUS) DEPARTMENT OF TRANSPORTATION (DOT) INSPECTION AND REPAIRS
Notification
This is a Sources Sought Notice. The purpose of this notice is to obtain information regarding the 1) availability and capability of qualified sources to provide the contemplated requirement listed below. The information provided herein is for informational purposes only. THIS NOTICE IS NOT A REQUEST FOR PROPOSAL. This notice is issued for information and planning purposes only and does not itself constitute a Request for Proposal (RFP). The Government does not intend to award a contract based only on responses to this Sources Sought Notice.
Responses to the notice will not be returned. Responders are solely responsible for all expenses associated with responding to this notice. The Government will not pay for information received in response to this notice. There is no commitment by the Government to issue an RFP, make an award or awards, or to be responsible for any monies expended by industry responses to this notice. The Government does not request any proprietary information be submitted, nor shall it be liable for any consequential damages for proprietary information. Any information submitted for this notice (e.g., capability statement) is subject to disclosure under the Freedom of Information Act, 5 USC 552 (a). All information received in response to this notice marked “Proprietary” will be protected and handled accordingly. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response.
Background
The Federal Emergency Management Agency (FEMA) mission is “Helping people before, during and after disasters”. LMD’s CONUS Staging Yard has trailers that require DOT inspections for future movement.
Objectives
For Market Research Only - FEMA is seeking information regarding vendor capabilities for providing DOT inspections and repairs for LMD's CONUS Fleet Equipment at one (1) CONUS location.
Craig Field, 2 Craig Field Industrial Parkway, Selma, AL, 36701
Questions to the Industry
Interested parties are requested to submit as part of their statement of capability how they are capable of meeting below requirements and recommendations to the Government on alternative solutions.
What is the current pricing for DOT inspections and repairs required for a passing DOT?
What is the timeframe to complete a DOT inspection for a single 53’ (ft) trailer?
What classification of trailers are your expertise?
Do you retain your own employees, or do you sub-contract all of your work?
If repairs are needed, have there been any supply chain issues with procuring parts?
Are you registered on SAM.gov to receive Federal Contracts?
Are you able to send personnel to required worksite to complete inspections/repairs?
Administratively, the vendor’s statement of capability shall also include the information listed below.
Company Name/Division, mailing address, e-mail address, telephone, and website
Single point-of-contact name, title, telephone, and email address
GSA Unique Entity Identifier (UEI)
Company structure (Corporation, LLC, partnership, joint venture, etc.). Please note that companies must be registered in the System for Award Management (SAM) to receive an award from federal agencies. SAM.gov | Entity Registrations (https://sam.gov/content/entity-landing)
Applicable NAICS codes under which the company customarily does business.
Business size for NAICS Codes, such as socio-economic status, if qualified as one or more of the following:
8(a) firm (must be certified by Small Business Administration (SBA))
Small Disadvantaged Business (must be certified by SBA)
Woman-Owned Small Business
HUB Zone firm (must be certified by SBA)
Service-Disabled Veteran-Owned Small Business
Response Format
To better assist in the review of submittals to this RFI, respondents are encouraged to prepare a capabilities statement and respond to the above questions in a format that closely adheres to the following:
The document format shall be either Microsoft Word (.doc or .docx), or Adobe Acrobat (.pdf) formats. Responses shall be prepared using 12 pt. font, 1-inch margins, and 8.5” by 11” paper and shall not exceed ten (10) pages in length, including images, data displays, charts, graphs, and tables.
Respondents are encouraged to complete with accuracy their submittals and address all items outlined within this notice. Respondents may provide additional promotional literature in addition to their response providing it conforms to the response format.
Response Deadline and Point of Contact Information
FEMA will only consider submissions in response to this notice that are in the form of
Microsoft Word and/or PDF (searchable format) documents attached to emails received no later than 12 PM EST, Monday, February 24, 2025. No phone calls will be accepted or returned.
Point of Contact:
Edward Ruud
(202) 705-8436
Edward.Ruud@fema.dhs.gov
Files
| File | Type | Posted |
|---|---|---|
| RFI- DOT Inspection Craig Field_2025-02-05.docx | DOCX document |
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