FCI WIL - FY27 1st Quarter Subsistence & Local Requirements
Closed Solicitation Posted
- Solicitation number
- 15B31626Q00000009
- Agency
-
Federal Correctional Institution Williamsburg
Correctional Facilities, Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 311999 All Other Miscellaneous Food Manufacturing
- PSC
- 8945 Food, Oils And Fats
- Place of performance
- Salters, South Carolina 29590, United States
- Points of contact
-
- Justin Shortt wil-contracting@bop.gov (843) 387-9400
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Bureau of Prisons Federal Correctional Institution Williamsburg seeks quotations for 1st Quarter FY27 subsistence and local food requirements, with quotations due August 28, 2026, at 2:00 PM EST. The procurement is set aside for small business concerns (700-employee size standard under NAICS 311999, All Other Miscellaneous Food Manufacturing).
Place of performance and delivery is Salters, South Carolina, specifically the FCI Williamsburg Warehouse at 8301 U.S. Highway 521, Salters, SC 29590. Deliveries must occur between October 1 and October 16, 2026, on a one-time basis, with warehouse receiving available only Monday through Friday, 8:00 AM to 12:00 PM EST. All food items must possess a minimum remaining shelf life of at least 90 days from the delivery date as indicated by manufacturer's best-by or use-by date. Non-frozen perishables must arrive at 34–41 degrees Fahrenheit; canned goods above 34 degrees Fahrenheit and not frozen; frozen foods at 0 degrees Fahrenheit or below. Certified religious diet items must display Kosher (OU) or Halal symbols on individual packages. All items must comply with BOP National Menu Specifications with no substitutions accepted, and the NFSA/Chief Dietitian serves as final authority on product compliance. Pallets must be standard 48" x 40" with tight wrap; pallets exceeding 2,000 pounds require blue or red block pallets. Delivery scheduling requires direct appointment coordination with Dane Webb at dwebb2@bop.gov.
The contract is firm-fixed-price with FOB Destination terms. Quotation packages must include completed Standard Form 1449 Section 17a with company name, phone number, point of contact, and Unique Entity ID. Pricing must be submitted on the attached specification sheet with no more than four decimal points. The Government reserves the right to make single or multiple awards based on past performance (weighted most important) and price. Orders below $15,000 will be placed via government purchase card; orders $15,000.01 and above via purchase order with Electronic Funds Transfer payment.
Notice text
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a written solicitation will not be issued.
Solicitation 15B31626Q00000009 is issued as a Request for Quotation (RFQ) for 1st Quarter Subsistence and Local Requirements for FCI Williamsburg in Salters, SC. Completed solicitation packages must be delivered by August 28, 2026, at 2:00 PM EST.
This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
North American Industry Classification System (NAICS): 311999 All Other Misc. Food Manufacturing
Small Business Size Standard: 700 employees
Quoters must follow all instructions in this notice. Failure to do so may result in exclusion from consideration.
Quoters shall complete Section 17a of Standard Form 1449, including: Company Name, Phone Number, Point of Contact, and Unique Entity ID (UEI).
Pricing shall be entered on the attached specification sheet. All quoted prices shall contain no more than four decimal points.
Terms of Delivery are FOB Destination. All delivered food items must have a minimum remaining shelf life of at least 90 days from the date of delivery, as indicated by the manufacturer’s best‑by or use‑by date.
One-time delivery date for all items will occur October 1, 2026, through October 16, 2026.
Deliveries will be made to the FCI Williamsburg Warehouse, 8301 U.S. Hwy 521, Salters, SC 29590 between 8:00AM - 12:00 PM EST Monday – Friday, unless otherwise specified in SOW. The warehouse is closed on all federal holidays.
The contract type is Firm-Fixed Price. The Government reserves the right to make a single award or multiple awards, whichever is determined to be in the Government’s best interest.
The Government intends to award to the responsible quoter whose quotation conforms to the solicitation and represents the best value to the government. Awards will be based on past performance and price with past performance being most important. Past performance will be evaluated based on recent and relevant similar food supply requirements. The Government may utilize information from references and other available sources.
Orders below $15,000.00 will be placed via government purchase card. Orders $15,000.01 and above will be placed via purchase order (payment made via EFT). Invoices may be mailed to P.O. Box 220, Salters, SC 29590, or emailed to wil-businessoffice-s@bop.gov for faster processing.
The following provisions and clauses apply (included by reference): FAR clause 52.203-17 Contractor Employee Whistleblower Rights, 52.212-1 Instructions to Offerors – Commercial Products & Services, 52.212-2 Evaluation – Commercial Products and Services, 52.212-4 Contract Terms and Conditions – Commercial Products and Services, 52.204-7 System for Award Management, 52.219-1 Small Business Program Representation, 52.222-50 Combating Trafficking in Persons, 52.222-90 Addressing DEI Discrimination by Federal Contractors, 52.219-6 Notice of Total Small Business Set-Aside, 52.222-3 Convict Labor, 52.222-19 Child Labor, 52.225-1 Buy American, 52.232-40 Providing Accelerated Payments to SB Subcontractors, 52.252-1 Solicitation Provisions Incorporated by Reference, 52-252-2 Clauses Incorporated by Reference, JAR 2852.212-4 Contract Terms and Conditions, Commercial Items
*52.232-18 Availability of Funds
The point of contact for this solicitation is Justin Shortt, Supervisory Contract Specialist and Christopher Hustad, Contract Specialist: 8301 U.S. Highway 521, Salters, SC 29590. Complete quotations may be e-mailed or hand delivered.
The only format by which questions will be answered will be by e-mail at wil-contracting@bop.gov.
All future information about this acquisition, including solicitation amendments, will be posted on sam.gov. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information.
Files
| File | Type | Posted |
|---|---|---|
| FCI WIL DELIVERY INFORMATION SHEET.pdf | ||
| National Menu Specifications.pdf | ||
| 15B31626Q00000009.pdf | ||
| Subsistence-Local Cover Letter.pdf | ||
| Local Specifications.pdf |
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