FCI Gilmer Passover 2025
Closed Solicitation Posted
- Solicitation number
- 15B11925Q00000005
- Agency
- Federal Correctional Institution Gilmer Correctional Facilities, Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 3119 Other Food Manufacturing
- PSC
- 8945 Food, Oils And Fats
- Place of performance
- Glenville, West Virginia 26351, United States
- Points of contact
-
- Melissa Johnston mxfrye@bop.gov (304) 626-2545
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Justice Bureau of Prisons Federal Correctional Institution Gilmer is seeking quotations for Passover food service items for 2025, with a specific focus on kosher food products such as Continental Breakfast with Tuna, Eggplant Parmesan, various meat dishes, Passover Seder Box, Matzo Wafers, and other traditional Passover food items. The solicitation (RFQ #15B11925Q00000005) requires vendors to have an active SAM.gov registration and complete specific sections of the Standard Form 1449 with original signatures. Evaluation criteria will consider both price and past performance as approximately equal in importance, with the government awarding by line item to responsive and responsible vendors whose offers are most advantageous. The solicitation is due by 8:00 a.m. on February 13, 2025, with quotes to be submitted electronically to mxfrye@bop.gov. Product-related inquiries can be directed to Jared Abrahims at 304-626-2500 x1250.
The solicitation is designated as a Total Small Business set-aside, with performance located at the Federal Correctional Institution in Glenville, West Virginia. Quantities of requested items range from 2 to 37 cases, depending on the specific product, and all deliveries must be FOB destination and completed prior to the start of Passover. While specific award values are not explicitly stated, the procurement focuses on food service items for the facility's Passover meal requirements. Vendors must ensure they can meet all contract requirements, including delivery dates, specifications, packaging, and invoicing procedures. The Bureau of Prisons has indicated that vendors who fail to meet RFQ requirements will have their performance noted and potentially shared with other Bureau of Prisons facilities, which could impact future contract opportunities.
Notice text
2 versions
Update #2 · Latest ·
RE: 15B11925Q00000005
Dear Offeror:
This solicitation package has been provided for your consideration. This RFQ is for Food Service passover items. This solicitation deadline has been extending and is no due in the Contracting Office no later than 12:00 p.m., February 13, 2025.
The following MUST be completed before your offer can be accepted:
Representations and Certifications: Please ensure that your registration is active and up-to-date in the new on-line System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance.
Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items. Please complete blocks 17a, 20, 30a, 30b, and 30c of the SF 1449 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets). Please include your email address and UEI number in block 20. Original signatures are required on quotes submitted.
The Government shall award by line item to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are considered to be most advantageous to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price. Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s). All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities.
All prices to be FOB destination. Deliveries are expected prior to the start of Passover. Product related inquiries may be directed to Jared Abrahims, FSA at 304-626-2500 x 1250.
All Quotations are to be submitted electronically to: mxfrye@bop.gov.
Thank you for your interest and if you have any questions, please do not hesitate to contact me at 304-626-2500, ext. 2545.
Sincerely,
Melissa Johnston
Supervisory Contract Specialist
Update #1 ·
RE: 15B11925Q00000005
Dear Offeror:
This solicitation package has been provided for your consideration. This RFQ is for Food Service passover items. This solicitation is due in the Contracting Office no later than 8:00 a.m., February 13, 2025.
The following MUST be completed before your offer can be accepted:
Representations and Certifications: Please ensure that your registration is active and up-to-date in the new on-line System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance.
Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items. Please complete blocks 17a, 20, 30a, 30b, and 30c of the SF 1449 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets). Please include your email address and UEI number in block 20. Original signatures are required on quotes submitted.
The Government shall award by line item to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are considered to be most advantageous to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price. Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s). All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities.
All prices to be FOB destination. Deliveries are expected prior to the start of Passover. Product related inquiries may be directed to Jared Abrahims, FSA at 304-626-2500 x 1250.
All Quotations are to be submitted electronically to: mxfrye@bop.gov.
Thank you for your interest and if you have any questions, please do not hesitate to contact me at 304-626-2500, ext. 2545.
Sincerely,
Melissa Johnston
Supervisory Contract Specialist
Attachments
| File | Type | Posted |
|---|---|---|
| 15B11925Q00000005 00002.pdf | ||
| 15B11925Q00000005.pdf | ||
| Cover Letter Passover.pdf |
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