FCI gilmer - freezer/cooler refrigeration equipment & parts
Closed Solicitation Posted
- Solicitation number
- 15B11925Q00000009
- Agency
-
Federal Correctional Institution Gilmer
Correctional Facilities, Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- PSC
- 4110 Refrigeration Equipment
- Place of performance
- Glenville, West Virginia 26351, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Justice's Bureau of Prisons, specifically the Federal Correctional Institution (FCI) Gilmer in Glenville, West Virginia, is seeking to procure freezer and cooler refrigeration equipment and parts through a Request for Quote (RFQ) numbered 15B11925Q00000009. The solicitation covers various refrigeration components, including scroll compressors, evaporators, and condensing units with specific technical specifications such as horsepower ratings, voltage requirements, and refrigerant charges. Vendors must submit detailed quotes via email to j2hutchison@bop.gov by 4:00 p.m. on April 25, 2025, with an anticipated award date of April 14, 2025. The government will evaluate offers based on responsiveness, vendor responsibility, and best value, with past performance considered approximately equal in importance to pricing. Critical submission requirements include having an active System for Award Management (SAM) registration, completing Standard Form 1449, and providing original signatures with a Unique Entity Identifier (UEI) number.
The solicitation is 100% set aside for small businesses within the NAICS category 333415 (Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing), with a size standard of 500 employees. Quantities range from 1 to 7 units across multiple refrigeration equipment models, all to be delivered to the FCI Gilmer warehouse in Glenville, West Virginia. Vendors are explicitly warned that poor past performance, failure to deliver awarded items, or not meeting required specifications may result in their performance information being shared with other Bureau of Prisons facilities. The procurement falls under Product Service Code (PSC) 4110 for Refrigeration Equipment. While specific award values are not detailed in the solicitation, the government emphasizes the importance of vendors being able to meet all requirements regarding quantity, delivery dates, specifications, packaging, and invoicing procedures. Contractors will also be required to forward Safety Data Sheets for any hazardous materials to the facility's Safety Manager.
Notice text
2 versions
Update #2 · Latest ·
April 14, 2025
RE: 15B11925Q00000009
Dear Offeror:
This solicitation package has been provided for your consideration. This RFQ is for Freezer/Cooler Refrigeration Equipment and Parts. Please make sure that you are bidding on the exact measurements and components that are specified. This solicitation is due in the Contracting Office no later than 4:00 p.m., April 25, 2025. The following MUST be completed before your offer can be accepted:
Representations and Certifications: Please ensure that your registration is active and up to date in the on-line System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance.
Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items. Please complete blocks 17a, 20, 30a, 30b, and 30c of the SF 1449 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets). Please include your email address and UEI number in block 20. Original signatures are required on quotes submitted.
The Government shall award by line item to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are determined to provide the best value to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price. Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s). All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities.
Quotations shall be submitted via email to j2hutchison@bop.gov. Faxed bids or hand carried quotes will NOT be accepted.
Please do not submit quotes to any locations other than the one listed above. Quotes received after the deadline will be processed pursuant to Federal Acquisition Regulation 52.212-1(f).
Thank you for your interest and if you have any questions, please do not hesitate to contact me at 304-626-2500, ext. 1082.
Sincerely,
Jessica Hutchison
Contract Specialist
Update #1 ·
April 14, 2025
RE: 15B11925Q00000009
Dear Offeror:
This solicitation package has been provided for your consideration. This RFQ is for electrical products for a new install of a perimeter fence. Please make sure that you are bidding on the exact measurements and components that are specified. This solicitation is due in the Contracting Office no later than 4:00 p.m., April 25, 2025. The following MUST be completed before your offer can be accepted:
Representations and Certifications: Please ensure that your registration is active and up to date in the on-line System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance.
Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items. Please complete blocks 17a, 20, 30a, 30b, and 30c of the SF 1449 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets). Please include your email address and UEI number in block 20. Original signatures are required on quotes submitted.
The Government shall award by line item to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are determined to provide the best value to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price. Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s). All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities.
Quotations shall be submitted via email to j2hutchison@bop.gov. Faxed bids or hand carried quotes will NOT be accepted.
Please do not submit quotes to any locations other than the one listed above. Quotes received after the deadline will be processed pursuant to Federal Acquisition Regulation 52.212-1(f).
Thank you for your interest and if you have any questions, please do not hesitate to contact me at 304-626-2500, ext. 1082.
Sincerely,
Jessica Hutchison
Contract Specialist
Files
| File | Type | Posted |
|---|---|---|
| Cover Letter.pdf | ||
| BRQ 15B11925Q00000009.pdf | ||
| BRQ 15B11925Q00000009.pdf | ||
| Cover Letter.pdf |
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